WPBA
HOW TO BUILD AN
E-PORTFOLIO FIT FOR ASSESSMENT
Lynda Carter
Objectives
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What is the e-portfolio for?
Planning your e-portfolio
How many acronyms?! Or the Evidence
Naturally Occurring Evidence (for the Deanery)
How to prepare for a review
ARCP
The last 12 months
Top tips and resources
Competencies assessed by WPBA
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Communication and consultation skills
Practising holistically
Data gathering and interpretation
Making a diagnosis/decisions
Clinical management
Managing medical complexity
Primary care admin and IMT
Working with colleagues and in teams
Community orientation
Maintaining performance, learning and teaching
Maintaining an ethical approach
Fitness to practise
PLANNING!
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Your responsibility
Need to plan what you are going to do throughout
each job and when you are going to do it
Timeline
Planning may seem like more hassle but it makes it
easier in the long run!
Planning for each 6 months
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Learning Log
- quantitative
- qualitative
- shared
Personal Development Plan (PDP)
- Are your PDP entries SMART. Specific,
Measurable, Achievable, Realistic, Time-bound
- Transfer learning needs from your learning log to
your PDP as they arise
CBDs and COTs
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Minimum needed is 6 of each in ST1 and ST2 (3 for
each 6 month post) and 12 of each in ST3 (6 for each
6 month post).
CBD - explore some of the competency areas
COT - explore some of the competency areas
- videoed or directly observed consultation
a range of contexts and settings for CBDs and COTs
CBD and COT mapping
Mini-CEX – hospital equivalent of COT
MSF, PSQ, DOPS
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MSF - Two cycles need to be done in ST1 and 2 cycles
in ST3.
PSQ - only occurs in primary care. It will be done once
if the GPStR is in General Practice for 12 months but
will be done twice if the GPStR is in General Practice
for longer than 12 months.
DOPS - normally done in ST1 and ST2 in hospital posts.
There are 8 mandatory and 11 optional procedures.
Need to self rate and include forms giving evidence,
completed by an appropriate clinician
CSR
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CSR for each post undertaken (if in a community
post you may need a CSR from each supervisor)
Yorkshire and the Humber Deanery requires CSRs
from GP posts as well as hospital
Needs to be done before your Educational
Supervision meeting
Naturally Occurring Evidence
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There are Yorkshire and Humber Deanery
requirements (not RCGP)
Significant event analyses - 3 per 6 months (Any
complaints or lack of success in the AKT or CSA are
significant events)
Reflection on learning from each post
An audit or QOF reflection (should be completed
during first GP post)
Case study or presentation in each 6 month post
Other things...
OOH sessions – when in GP
“Has Met Out of Hours Session Requirements”
Currently Airedale VTS = 7 paired sessions +
3 telephone triages sessions during ST3
 Sick Leave – record and inform the deanery
 AED
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Preparing for Educational Supervision
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2 in each 6 month post
“Review preparation” on e-portfolio website
1. Curriculum coverage – check breadth
2. Skills Log
3. Competency Self Rating - Update your self
rating for the 12 competency areas and, in your
comments, refer to what evidence there is in your ePortfolio to back that up.
Preparing for Educational Supervision
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Learning Log – any entries you want to highlight
PDP – any entries you want to highlight
COT/MiniCEX, CBD, PSQ, MSF, DOPs, CSR
- how many of each have you done
- any you want to highlight
NOE
Other – OOH, AED, sick leave
Things To Make Sure Get Done With
Your CS / ES
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Declarations – make sure they are countersigned.
Reading Log Entries – make sure they have been read,
validated and commented on where appropriate
MSF and PSQ – make sure the scores and comments have
been released (get your ES to release them before your
meeting so you can have reflected on them before you meet)
Educational Supervisor Competency Rating – make sure the
12 competency areas are updated and refer to any evidence
in your e-portfolio which backs this up. Needs to be done
before each ARCP panel.
Planning for ARCP panel
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External moderation by a Deanery Panel
Meet every Dec and June
Need to think of each job as shorter as need to
have done ES by end of Nov and end of May (4
months not 6!)
Exceed the minimum requirement of evidence
Progress to Certification
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AKT - enter results. if you have been unsuccessful, have you reflected on
this and developed clear plans for the future, including an SEA log entry?
CSA - enter results. if you have been unsuccessful, have you reflected on this
and developed clear plans for the future, including an SEA log entry?
CPR/AED certificate - log entry and attach the certificate.
Will your CPR/AED be valid when you progress to certification?
Obtained within GPST
Top Tips
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Your responsibility
Use it from day 1 and get familiar with it straight away
Have your e-Portfolio open every day
If you struggle to document learning log activities as they
happen set aside 1 hour each week to do this and set a
designated time to do this so that it happens!
Get your trainer on board – ask them if you can document
your tutorial or debrief as you go along or have 5 minutes at
the end of each tutorial designated for this
Make a timeline plan for when you are going to do everything
Use the COT / CBD mapping
Resources
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www.bradfordvts.org.uk
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http://www.airedale-gp-training.co.uk/
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RCGP WPBA minimum evidence is here http://www.rcgpcurriculum.org.uk/nmrcgp/wpba/minimum_evidence.aspx
YH deanery NOE requirements can be found here
http://www.yorksandhumberdeanery.nhs.uk/general_practice/train
ees/NaturallyOccurringEvidenceinePortfolio.aspx
YH deanery statement of leave spreadsheet can be found here
http://www.yorksandhumberdeanery.nhs.uk/general_practice/docu
ments/StatementofLeaveandComplaintsSep09forweb.xls