IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING LAW
THE AGENDA WAS POSTED MARCH 22, 2001
IN THE MUNICIPAL BUILDING AT 723 SOUTH LEWIS
STILLWATER, OKLAHOMA
MINUTES
STILLWATER CITY COMMISSION
REGULAR MEETING
MARCH 26, 2001
7:30 p.m.
PRESENT:MAYOR LARRY BROWN, VICE-MAYOR BUD LACY, COMMISSIONERS TOM
CLEVELAND, CHUCK THOMAS, MARTHA MCMILLIAN
CALL MEETING TO ORDER
Mayor Brown called the meeting to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE
Members of the Stillwater City Commission led the audience in the Pledge
of Allegiance.
PROCLAMATIONS AND PRESENTATIONS
Proclamation of welcome to educational exchange teacher Ms. Yoko Sakane
and students Miss Ai Saito and Mr. Tatsuya Ito from Nanso Junior High
School in Kameoka, Japan.
Mayor Brown read the proclamation of welcome for the educational exchange
teacher and students from Nanso Junior High School in Kameoka, Japan.
Ms. Yoko Sakane, Miss Ai Saito, and Mr. Tatsuya Ito were introduced to
the audience. Mayor Brown recognized host families.
Presentation of Red Ribbon Grant Awards for Substance Abuse Prevention
Programs in Stillwater.
Elizabeth Bruce, Chairman of the Mayor's Wellness Committee, commented on
the organizations that submitted grant applications and their efforts to
fight substance abuse in Stillwater. Mayor Brown presented the Red
Ribbon Grant Awards for Substance Abuse Prevention Programs in Stillwater
to: John Talley for the Fellowship of Christian Athletes, Mary Beth Ray
for the Coalition for a Drug Fee Stillwater, Ron Benningfield for the
Stillwater Student Education Substance Abuse program, John Augelli for
drug awareness materials at the Stillwater Public Library, to Karen
Waldron for Adolescent Mini Health Conferences, and to Jacque Lochmiller
for Project Graduation 2001.
Proclamation declaring March 23, 2001 as "Stillwater Arbor Day."
Mayor Brown read a proclamation declaring the week of March 18 - 24 as
Stillwater Arbor Week and March 23, 2001 as Stillwater Arbor Day in the
City of Stillwater, Oklahoma. Carrie Tomlinson, Forester, and Lou
Anella, Stillwater Tree Board Chairman, reviewed Arbor Day activities.
Recognition by the State of Oklahoma for continued support of tree
preservation in Stillwater was noted.
APPROVAL OF MINUTES
MOTION BY CLEVELAND, SECOND BY LACY TO APPROVE THE MINUTES OF THE MARCH
15, 2001 JOINT MEETING OF THE STILLWATER CITY COMMISSION AND THE
STILLWATER REGIONAL AIRPORT AUTHORITY, THE MARCH 15, 2001 SPECIAL
MEETING, AND THE MARCH 19, 2001 REGULAR MEETING OF THE STILLWATER CITY
COMMISSION AS PRESENTED.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
CONSENT DOCKET
Approval of claims.
Acknowledge receipt of bid openings of March 19, 2001.
Acceptance of March 2001 sales tax and use tax report.
Approval of budget amendment for receipt of grant from Office of Juvenile
Justice for the Police Department.
Approval of temporary street closing of the 900 block of North Lewis for
the Stillwater Elks Lodge Blaz-a-thon benefit for Judith Karman Hospice
on Saturday April 7, 2001. (CC-01-68)(NE)
Approval of purchase of computer equipment for Convention & Visitors
Bureau.
MOTION BY LACY, SECOND BY CLEVELAND TO APPROVE THE CONSENT DOCKET WITH
CLAIMS IN THE AMOUNT OF $138,292.33, SPECIAL CLAIMS IN THE AMOUNT OF
$2,728.25, AND PAYROLL IN THE AMOUNT OF $780,302.58.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
PUBLIC APPEARANCES, PETITIONS, COMMUNICATIONS
Miscellaneous items from the public.
Frank Evans, 1101 Springdale, expressed concern about rumors to eliminate
funding for the Community Center. Comments were made regarding the
desire for users to develop a business plan and to operate the facility
with an advisory board. Winfrey Houston, 2205 W. 4th, voiced support for
the formation of an advisory board and the development of a business plan
for the Community Center. A letter from the Stillwater Housing Authority
that expressed interest in using the west wing for senior housing was
distributed. Bill Miller, 2903 N. Perkins, agreed with the suggestion to
form an advisory board and to develop a business plan for Community
Center operations. Dr. Lawrence Erwin, 525 S. Jardot, asked that funding
for the Community Center be consider the same as funding for parks since
they are both used by citizens of Stillwater. Michael Varnum encouraged
the Commission to allow time for the development of an alternative plan
to operate the Community Center. Staff was instructed to schedule a
study session to discuss future operations and budgets for the Community
Center.
PUBLIC HEARINGS
Consider a request from C-Star Construction for approval of a Map
Amendment (PZ-01-258-MA) for rezoning from A, Agriculture District, to
RS3, Small Lot, Single-Family, Residential District at the West East side
of the 1300 block of South Western Road. (Postponed until April 23,
2001)
A request by the applicant to postpone the public hearing to April 23,
2001 was acknowledged.
MOTION BY LACY, SECOND BY CLEVELAND TO POSTPONE TO APRIL 23, 2001 THE
REQUEST FROM C-STAR CONSTRUCTION FOR OF A MAP AMENDMENT FOR REZONING FROM
AGRICULTURE DISTRICT SMALL LOT, SINGLE-FAMILY, RESIDENTIAL DISTRICT AT
THE WEST EAST SIDE OF THE 1300 BLOCK OF SOUTH WESTERN ROAD.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
Consider a request from Robert Holcomb for approval of a Sensitive
Development Corridor Site Plan (PZ-01-243), for Jareco Mini Storage, at
2209 North Monroe Street. (CC-01-65)
Derek Ligon, Assistant Planner, reviewed the request for a Sensitive
Development Corridor Site Plan for Jareco Mini Storage at 2209 North
Monroe Street. Staff reviewed the location and the original conceptual
site plan as submitted. A discussion of design changes included
relocation of the driveway from the center of the property to the east
side of the southeast corner, elimination of the detention pond, changes
to the building layout, reduction of building square footage; narrowed
driving aisles, and the addition of two office/registration parking
spaces. Concern expressed by the Fire Marshal was reviewed regarding the
narrowed driving aisles. Drainage issues were discussed.
Mayor Brown opened the public hearing.
Roger Gose, 113 E. 8th, reviewed the request and design changes from the
original plan. The requirement of the drainage study for detention to be
provided on site and the applicant's desire to keep the discharge in the
current location was discussed. Confidence that the proposed plan could
meet all building codes was stated.
There being no further comments, the public hearing was closed.
Alternatives presented for consideration were reviewed. Staff and the
Planning Commission recommended approval of the site plan as in
accordance with the previously approved conceptual site plan submitted
with the use permit, and subject to all conditions approved with the use
permit.
MOTION BY CLEVELAND, SECOND BY MCMILLIAN TO APPROVE A SENSITIVE
DEVELOPMENT CORRIDOR SITE PLAN FOR JARECO MINI STORAGE AT 2209 NORTH
MONROE AS SUBMITTED AND SUBJECT TO PREVIOUS CONDITIONS OF APPROVAL FOR
THE USE PERMIT AS RECOMMENDED BY STAFF IN REPORT CC-01-65.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
GENERAL ORDERS
Consider reallocation of personnel for the Park Operations Division of
Parks, Events & Recreation Department. (CC-01-66)
Mary Nolan, Parks, Events and Recreation Director, reviewed the proposed
reallocation of personnel to fill needed positions in park operations.
Staff advised the proposed changes would not result in an increase to the
overall salary budget. Rodney Wilson, Park Operations Manager, discussed
advantages of the proposed reorganization of full-time and part-time
positions. Discussion of benefits and overtime issues was held. Staff
recommended approval of the reallocation of personnel.
MOTION BY LACY, SECOND BY THOMAS TO APPROVE THE REALLOCATION OF PERSONNEL
FOR THE PARK OPERATIONS DIVISION OF PARKS, EVENTS & RECREATION DEPARTMENT
AS RECOMMENDED BY STAFF IN REPORT CC-01-66.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
Continue change order requests #6 and #7 for safety door-closure hardware
for the Police Municipal Building construction project. (CC-01-67)
City Manager Weinaug reviewed the change order requests. It was
recommended that change order #6 in the amount of $1,453.00 for hallway
door trim be rejected. Staff advised the hardware could be installed by
staff after construction. Change order #7, the addition of a plastic
laminate base cabinet in the customer service area, was reviewed. Staff
recommended approval of change order #7 in the amount of $433.00.
MOTION BY MCMILLIAN, SECOND BY CLEVELAND TO APPROVE CHANGE ORDER REQUEST
#7, IN THE AMOUNT OF $433.00, FOR THE ADDITION OF CABINETRY IN THE
CUSTOMER SERVICE AREA AND TO REJECT CHANGE ORDER #6, SAFETY DOOR-CLOSURE
HARDWARE, FOR THE POLICE MUNICIPAL BUILDING CONSTRUCTION PROJECT.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
REPORTS FROM OFFICERS AND BOARDS
Miscellaneous items from the City Attorney - None.
Miscellaneous items from the City Manager - None.
Miscellaneous items from the City Commission - Commissioner McMillian
reminded citizens of the candidate forum to be held, Thursday, March 29,
2001 at the Stillwater Public Library. Commissioner Thomas encouraged
the public to vote in the April 3, 2001 election. Commissioner Cleveland
expressed appreciation to the Chamber of Commerce for the Spring Mixer
and for providing space to the United Way to promote fund raising
activities. Mayor Brown commented on ground breaking ceremonies for the
new Multigraphis Multi-Arts building scheduled for March 29, 2001 at
11:30 a.m. A welcome was extended to participants of the Monaco Motor
Home
Rally being held in Stillwater. Consumers IGA was recognized
for providing flowers for the meeting.
NEW BUSINESS
None.
ADDITIONS, CORRECTIONS, QUESTIONS
None.
ADJOURN
MOTION BY THOMAS, SECOND BY LACY TO ADJOURN THE MARCH 26, 2001 REGULAR
MEETING OF THE STILLWATER CITY COMMISSION.
ROLL CALL VOTE: YEA - BROWN, LACY, CLEVELAND, THOMAS, MCMILLIAN.
NONE. THE MOTION CARRIED WITH FIVE YEA VOTES.
NAY -
The meeting adjourned at 9:16 p.m.
____________________________________________________________LARRY R.
BROWN, MAYORCLARA WELCH, DEPUTY CITY CLERK
PAGE
5
SCC 03/26/01 Regular Meeting
Page
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