IN ACCORDANCE WITH THE OKLAHOMA OPEN MEETING LAW
THE AGENDA WAS POSTED FEBRUARY 15, 2001
IN THE MUNICIPAL BUILDING AT 723 SOUTH LEWIS
STILLWATER, OKLAHOMA
MINUTES
STILLWATER CITY COMMISSION
REGULAR MEETING
FEBRUARY 19, 2001
7:30 p.m.
PRESENT:
VICE-MAYOR BUD LACY, COMMISSIONERS TOM CLEVELAND,
CHUCK THOMAS, MARTHA MCMILLIAN
ABSENT:
MAYOR LARRY BROWN
1. CALL MEETING TO ORDER
Vice-Mayor Lacy called the meeting to order at 7:30 p.m.
2. PLEDGE OF ALLEGIANCE
Boy Scout Troop 828 led members of the Stillwater City Commission and the audience in the
Pledge of Allegiance.
3. PROCLAMATIONS AND PRESENTATIONS
None.
4. APPROVAL OF MINUTES
MOTION BY CLEVELAND, SECOND BY MCMILLIAN TO APPROVE THE MINUTES OF THE
FEBRUARY 12, 2001 STUDY SESSION AND REGULAR MEETING OF THE STILLWATER
CITY COMMISSION AS PRESENTED.
ROLL CALL VOTE: YEA - LACY, CLEVELAND, THOMAS, MCMILLIAN. NAY - NONE. THE
MOTION CARRIED WITH FOUR YEA VOTES.
5. CONSENT DOCKET
a)
b)
c)
d)
e)
Approval of claims.
Acknowledge receipt of bid openings of February 12, 2001.
Acceptance of February 2001 sales tax and use tax report.
Approval of budget amendment for Hotel/Motel Tax.
Acknowledge receipt of permit No. WL000060010038 from Oklahoma State
Department of Environmental Quality for construction of an eight inch water line to
serve Carlisle Automobile.
f) Acceptance of street paving of Innovation Way. (CC-01-34)
g) Acceptance of the sewer line serving the new OSU Foundation Building. (CC-01-35)
h) Acceptance of sewer, water and street paving serving Wedgewood Section 5. (CC01-36)
i) Recommendation for engagement of auditor for 2000-2001 audit. (CC-01-37)
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j)
Recommendation for sale of one used natural gas compressor and 139 used CNG
cylinders by the Fleet Maintenance Facility. (CC-01-38)
k) Approval of budget revision for sound system for theater lighting for the
Community Center. (CC-01-39)
l) Approval of incentive package to Payne County Habitat for Humanity for the
construction of affordable homes. (CC-01-40)
m) Approval of budget revision for Multi Arts Center (CC-01-42)(SE)
MOTION BY CLEVELAND, SECOND BY THOMAS TO APPROVE THE CONSENT DOCKET
WITH CLAIMS IN THE AMOUNT OF $334,858.05 AND SPECIAL CLAIMS IN THE AMOUNT
OF $16,566.69.
ROLL CALL VOTE: YEA - LACY, CLEVELAND, THOMAS, MCMILLIAN. NAY - NONE. THE
MOTION CARRIED WITH FOUR YEA VOTES.
6. PUBLIC APPEARANCES, PETITIONS, COMMUNICATIONS
a) Miscellaneous items from the public.
There were no miscellaneous items presented from the public.
7. GENERAL ORDERS
a) Consider proposal from the Community Relations Committee to conduct
Community Dialogue sessions. (CC-01-41)
John Wesley, Community Development Director, introduced members of the Community
Relations Committee. Cyndi Collin, William Cole, Katie Tomajan, Jenice Bigbee, and Chair
Carolyn Hernandez were present. Committee Chair Hernandez reviewed the recommendation
to develop a community dialogue program. The desire to provide a method to improve
discussion and communication within Stillwater was stated. A community dialogue approach
would provide a framework for the process. Comments were made regarding training of
facilitators for dialogue sessions, availability of facilitators for community issues, initiation of a
community-wide discussion process to improve communications, to raise issues, and to share
ideas. Plans to provide general publicity regarding the dialogue process and the intention to
work through existing organizations to begin dialogue sessions was stated.
MOTION BY MCMILLIAN, SECOND BY CLEVELAND TO DIRECT THE COMMUNITY
RELATIONS COMMITTEE TO PROCEED WITH THE PLANNING OF THE COMMUNITY
DIALOGUE PROGRAM , INCLUDING THE TRAINING OF FACILITATORS, AND TO REPORT
BACK TO THE COMMISSION.
ROLL CALL VOTE: YEA - LACY, CLEVELAND, THOMAS, MCMILLIAN. NAY - NONE. THE
MOTION CARRIED WITH FOUR YEA VOTES.
b) Presentation by Drugs Task Force on meth labs.
Dale Higgins, John Kruithof, of the Stillwater Police Department, and Mark Brooner of the
Guthrie Police Department, members of the Drugs Task Force, presented information regarding
meth lab activity in Payne and Logan Counties. Police Chief Norman McNickle and Officer
Mike Metcalf were also present. Drug enforcement statistics were reviewed. Dangers
associated with meth labs located in residential and commercial areas were discussed.
Comments were made regarding contamination and cleanup procedures. Items used to make
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the drug and related activities that could be easily identified by citizens were reviewed. Public
awareness of items used and activities associated with meth labs was stated as an important
part in the control and reduction of illegal drug production.
8. RESOLUTIONS
a) Resolution #4-178 - Street Improvement District No. 178 adopting and approving
detailed plans, specifications and estimates filed by city engineer; directing
improvements to be constructed in accordance with plans and estimates;
directing contractor to execute all bonds and other documents; and directing city
clerk to advertise for bids for the improvements.
The recommendation to postpone consideration of Resolution #4-178 was acknowledged.
9. REPORTS FROM OFFICERS AND BOARDS
a) Miscellaneous items from the City Attorney – None.
b) Miscellaneous items from the City Manager – None.
c) Miscellaneous items from the City Commission – Commissioner McMillian
congratulated Assistant City Manager Mary Rupp on being a new grandparent.
Commissioner Thomas encouraged citizen input in the capital plan review process.
Commissioner Cleveland congratulated Pauline Hooper on her 87th birthday and her
64th wedding anniversary. Birthday wishes were also extended to his wife, Lyndi. ViceMayor Lacy offered condolences to Jeff and Kara Watts for the loss of their infant child.
Comments were made regarding the success of the Senior Center fundraiser.
Appreciation was expressed to Little Shop of Flowers for providing the floral
arrangement for the meeting.
10. APPOINTMENTS
a) Appointment of Environmental Advisor to the Planning Commission.
The recommendation to appoint Greg Fox as the Environmental Advisor to the Planning
Commission was acknowledged.
MOTION BY THOMAS, SECOND BY CLEVELAND TO APPOINT GREG FOX AS THE
ENVIRONMENTAL ADVISOR TO THE PLANNING COMMISSION TO COMPLETE THE TERM
TO EXPIRE JULY 2001 AND TO CONTINUE TO SERVE FOR A THREE YEAR TERM TO
EXPIRE IN JULY 2004.
ROLL CALL VOTE: YEA - LACY, CLEVELAND, THOMAS, MCMILLIAN. NAY - NONE. THE
MOTION CARRIED WITH FOUR YEA VOTES.
11. NEW BUSINESS
None.
12. ADDITIONS, CORRECTIONS, QUESTIONS
None.
13. ADJOURN
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MOTION BY CLEVELAND, SECOND BY MCMILLIAN TO ADJOURN THE FEBRUARY 19,
2001 REGULAR MEETING OF THE STILLWATER CITY COMMISSION.
ROLL CALL VOTE: YEA - LACY, CLEVELAND, THOMAS, MCMILLIAN. NAY - NONE. THE
MOTION CARRIED WITH FOUR YEA VOTES.
The meeting adjourned at 8:52 p.m.
___________________________
BUD LACY, VICE-MAYOR
_________________________________
CLARA WELCH, DEPUTY CITY CLERK