TENDER
FORM
FOR
PURCHASE
The Managing Director,
The Punjab State Cooperative Supply and
Marketing Federation Limited,
Sector:- 35-B,
Chandigarh.
OF
TECHNICAL/ FORMULATION IN BULK.
Cost of Tender:Rs.500/-(Non refundable)
Receipt of Tender 10/7/2007 upto 12:00 Noon
Opening of Tender 10/7/2007 at 12:30 PM.
In Committee Room Markfed House, Plot No. 4,
Secto-35-B, Chandigarh
Subject:- Tender for the supply of _____________________________.
(Financial Bid)
Dear Sir,
In response to your tender notice published in the press dated_____________, I/We hereby
offer the supply of _______________ at the following rates:Purity Percentage
______________________________
Basic Rate
______________________________
Excise Duty
______________________________
Sales Tax
______________________________
Octroi
______________________________
Freight
______________________________
Others
______________________________
Total
______________________________
Discount, if any
______________________________
Net Rate
______________________________
FOR Markfed Agro Chemicals, Mohali.
These rates are strictly in accordance with the supply schedule/terms and conditions
prescribed by you in this tender form, which are duly accepted by us.
Note:- One tender form can only be used to quote rate of one item only.
Yours faithfully,
Signature_______________
Name__________________
TENDER
FORM
FOR
PURCHASE OF TECHNICAL/FORMULATION IN BULK,
The Managing Director,
The Punjab State Cooperative Supply and
Marketing Federation Limited,
Sector:- 35-B,
Chandigarh.
Cost of Tender:Rs.500/-(Non refundable)
Receipt of Tender 10/7/2007 upto 12:00 Noon
Opening of Tender 10/7/2007 at 12:30 PM
In Committee Room Markfed House, Plot No. 4,
Secto-35-B, Chandigarh
Subject:- Tender for the supply of _____________________________.
(Technical Bid)
Dear Sir,
In response to your tender notice published in the press dated_____________, I/We hereby
offer for the supply of _______________.
The technical Bid is as under and we enclosed herewith following documents.
1. Copy of CIB Registration Certificate dated _____________.
2.
Manufacturing
license
dated
___________
valid
upto
_____________
issued
by
_________________.
3.
Copy of partnership Deed/Registration Certificate or copy of Memorandum of Article of
Association (as the case may be).
4. Production capacity of the firm with Manpower etc.
5. Income Tax clearance certificate or proof of submission of return for the current assessment year.
6. A copy of the balance sheet for last two years.
7. VAT/ST/ CST No.and Excise no copy of Certificate of concerned Department.
8. Relevant document to show supplies of the technical to other firms with particulars of quantity,
name of purchases etc.
9. ISI Certification marks license dated ____________ valid upto ____________ if applicable.
10. Sample of __________________ in ________________ ml. pack having batch No.__________
date of manufacturing _________________.
11.
Affidavit in the prescribed performa duly signed by Sh. ______________ working as
_____________________ alongwith copy of the authority letter and specimen signature duly
attested by company Secretary of the company by the successful tenderer before the supply of
material
12. Source of Technical ___________________
(a)
Indigenous: Yes or No. if yes, indicate source
(b) (i) Imported : Yes or No
(ii) If imported, specify the country.
(iii) Copy of Bill of lading
(iv) Whether approved by C.I.B., Attach proof.
13. Major clients __________________________.
14. We are enclosing herewith payee’s account D.D.No____________ dated_________ for
Rs._____________ in favour of Markfed Agro Chemicals payable at Mohali towards the earnest
money alongwith tender duly stamped and signed.
Note:- One tender form can only be used to quote technical bid of one item only.
Yours faithfully,
Signature_______________
Name__________________
Complete address.
Mobile No.
Phone no.
PURCHASE
OF
TECHNICAL/ FORMULATION IN BULK
Cost of Tender Form Rs. 500/- (non-refundable) alongwith terms and conditions can be had
from the office of Manager, Markfed Agro Chemicals, 7&8B, Industrial Estate, Phase – I, Mohali
and Chief Manager (Inputs) Markfed House 4, Sector: 35, Chandigarh on any working day during
working hours. Earnest Money for Technical, Toll manufacturing on Consignment basis, Bulk
purchase and on consignment basis is Rs. 10,000/- each for each item or 5% of the value which ever
is less (Earnest money is Refundable) and is to be deposited alongwith tender document by way of
demand draft in the name of “ MARKFED AGRO CHEMICALS” payable at Mohali. All the
technical material/formulation should conform to relevant ISI specifications. Emulsifiers, wetting
agents, stabilizer etc. should be suitable for formulation of respective products. Samples of
Emulsifier be submitted alongwith specification, dosages and guidelines for formulation before
submission of Tenders for evaluation of their quality. Tender shall be received upto 1:00 PM. and
shall be opened at 2:30 PM on 12/4/2007 in the presence of tenderers who wish to be present in the
committee room Plot no. 4 Markfed House, Sector -35-B Chandigarh. Participants may quote their
firm rates and no negotiations shall be held except with the lowest tenderer. Markfed reserves the
right to accept or reject any or all the tenders without assigning any reason. Those parties who will
down load the tender form from the web site should enclose a bank draft of Rs. 500/- being the cost
of tender form.
MANAGING DIRECTOR
FAX. 0172-2273247, 2609471,
Web site:WWW.markfed panjab.com.
TERMS AND CONDITIONS FOR THE PURCHASE OF RAW MATERIALES
TWO SEPARATE FORMS FOR FINANCIAL BID AND TECHNICAL BID WILL BE
SUBMITTED BY THE SUPPLIER FOR EACH ITEM IN TWO SEPARATE ENVELOPS
SUPER SUBSCRIBED AS “TECHNICAL BID FOR _____________________ AND (2)
“FINANCIAL BID FOR ____________________. THE TECHNICAL BID WILL BE
OPENED FIRST. THOSE SUPPLIERS WHO WILL QUALIFY FOR THE SAME,
FINANCIAL BIDS WILL BE OPENED OF THEM.
1. Earnest Money/Security: Sealed tender must accompany earnest money (Refundable) of Rs.
10,000/- (Rs. Ten thousand only) for Technical / Bulk for each item or 5% of the value which ever
is less (Earnest money is Refundable) and is to be deposited alongwith tender document by way of
demand draft in the name of “ MARKFED AGRO CHEMICALS” payable at Mohali. Tenders not
accompanied with earnest money are liable to be rejected. The earnest money is subject to forfeiture
if after submitting the tender, the tenderer resiles from or modifies any of the terms and conditions of
the tender offered and also if the tenderer fails to furnish the requisite security deposit. The
successful tenderer shall have to furnish the security deposit equivalent to 5% of the total value of
the ordered quantity subject to maximum of Rs. 1 lacs in the shape of bank draft within 7 days on the
confirmation for acceptance of the tender. The earnest money of successful tenderer shall be
adjusted towards security deposit for the satisfactory execution of the order without any interest
thereon. An earnest money of the tenderer already lying with Markfed on account of any other
contract shall not be adjusted against the earnest money/security of this tender.
2. RATE:- The rate offered by the tenderer should be in Indian Rupees. FOR Markfed Agro
Chemicals, SAS Nagar, Mohali and inclusive of all taxes, duties, levies, octroi, packing and
forwarding charges etc. Rates shall be valid for acceptance for 45 days from the date of opening of
tenders.
3. Penalty:- Penalty at the rate of 1% of the value of the undelivered material shall be imposed on
account of delay for one week or part thereof in the supplies as per the confirmed order which will
be deducted from the pending payment and or from the security deposit or recovered from by issuing
proper notice and if need be, by adopting legal recourses. Markfed also reserves the right to
cancel/reject the supply order in whole or part thereof or purchase the goods from other source at the
risk and cost of the supplier firm, if the material received is found to be substandard beyond tolerable
limit/or on account of inordinate delay and /or non supply of stock or any other major fault on the
part of the supplier relating to the contract, without any separate notice to the supplier in this behalf.
SPECIFICATION:-
1.Imidachlopride Technical: - (i) Should conform to relevant ISI specifications or ISI marked.
2. Triazophos 40% EC :- Should confirm to ISI specifications. Minimum purity as per nominal
value. Supplier shall guarantee the shelf life as two years as per CIB. Undertaking in this connection
to be submitted.
3. Dimethyl Sulfoxcide Minimum 99% purity :- Suitable for production of Imidachloprid 17.8% SL.
5. Inspection:- Inspection of stock will be done by the authorized officer of Markfed at destination
on receipt of stocks in the presence of supplier or his representative, if available Random samples
shall be drawn from each batch and tested at Markfed Testing Laboratory for analysis as per
prescribed/BIS specification. In case the stocks are found below the prescribed specification, the
supplier will have to replace the same at their risk and cost within 10 days of receiving intimation,
failing which Markfed will have the right to forfeit security as a whole or part thereof in addition to
any other action as per the right that Markfed may have under the law of the land including
purchases from other source at the risk and cost of the supplier. Markfed may make deduction
proportionately, if the stocks are not as per prescribed specification but are within limit prescribed
under the law and can be used. No testing charges are payable by the supplier, if stocks are tested in
Markfed Laboratory. However, the testing charges shall be borne by the supplier if done from any
other reputed laboratory.
6. Payment: - 90% payment shall be released within 10 working days from the receipt of stock as
per prescribed specification. Bank charges if any shall be deducted from the payment of the supplier.
Balance 10% will be released after 120-150 days form the date of supply of the material.
7. Quantity: - Quantity of the stocks mentioned in the tender/supply order can be increased or
decreased by 20% (as per tender notice) according to the requirement of Markfed on the terms and
conditions of the Tender. However Markfed is at liberty to purchase more material on the same
terms and conditions.
SUPPLY SCHEDULE:- Supply schedule will be given by General Manager, Mohali plant.
8. Refund of security:- Security deposit shall be refunded after satisfactory completion of suppliers.
No interest shall be paid on earnest money and security deposit.
9. Other:(a) Conditional tenders will not be accepted.
(b) No negotiation shall be held except with the lowest tenderer.
(c) The material should not be more than 4 months old at the time of supply.
(d) Markfed shall have the right to issue supply order in phases to one or more tenderers whose
tenders are accepted and approved.
(e) Tech. used in bulk formulation should be fresh not more than four months old formulation
and as per composition approved from Central Insecticides Board alongwith documentary proof
from them. Affidavit in this connection to be submitted. Minimum purity as per nominal value
and shelf life approved by C.I.B. Attested copies of CIB and ISI Certification marks, licence to
be enclosed.
(f) Comparison regarding price shall be on the basis of purity mentioned for each Tech
(g) In case of any dispute relating to the contract/supply order due to interpretation or
implementation of the terms and conditions or due to delay in delivery of stocks or stocks
supplied being substandard or due to any other point relating to this contract, the matter shall be
referred for Arbitration to the Managing Director of Markfed or his nominee whose decision
shall be final and binding upon both the parties. Such arbitration proceedings shall be held within
the jurisdiction of Chandigarh Courts only.
(h) Markfed reserves the right to reject any or all tenders without assigning any reason.
Manager (AC),
Markfed, Chandigarh..
ACCEPTED
Signature of the authorized person
On behalf of tenderer.
Name _____________________
Complete Address
_________________________
_________________________
_________________________
 Tel:___________________
 ___________________
Fax ___________________
Performa of Affidavit
I, __________________, S/o. Sh.________________, resident of __________ do hereby
solemnly affirm and declare as under:
1.
That I am working as ____________ with M/s. __________________________
2.
That the said firm is manufacturing ___________________________ as per the approved
composition and shelf-life by the Central Insecticide Board.
3.
That technical /bulk ____________________supplied to Markfed have been manufactured
and formulated from our indigenous / imported technical manufactured at our factory.
4.
That the firm is responsible for the quality and contents of the formulation prepared from
technical /bulk __________________ supplied by our firm to Markfed for sale in the state of Punjab
through PACS’s during its shelf life i.e. 2 years.
5.
That the above technical supplied to Markfed is not more than 4 month old form the date of
supply.
DEPONENT
Date:Place:
Verification:Verified that all the contents stated above are true and correct to the best of my knowledge and belief
and nothing has been concealed therein.
DEPONENT