01.2
SUBMISSION DOCUMENTS FOR
PROGRAMME REVIEW AND PROGRAMME
APPROVAL:
CHECKLISTS FOR
DEPUTY DEANS (LEARNING &TEACHING)
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15
DDLT CHECKLIST:
PERIODIC REVIEW / ELECTIVE REVIEW (delete as appropriate)
Deputy Dean
(Learning &
Teaching):
Programme Title(s) ____________________________________
Tick the boxes
below to
confirm
inclusion
Date of Review Event: __________________________
Documentation :
The date and issue number of the
document must be clearly stated on cover
Documentation comprising the QA audit trail should
already be in existence (APRs, external examiner
reports, programme committee minutes etc).
All documents should be organised for ease of
reference and reading and the quality and scope
should satisfy Academic Handbook guidelines.
Succinct and concentrating on a critical review of
the programme, changes made & proposed. See
Academic Handbook, Vol 2, Section 06.2, Appendix
for guidance.
1.
Self Evaluation Document
Identification of any short course proposals for
approval
if appropriate, identification of any delivery via
flexible and distributed learning
The programme document,
incorporating programme
specification*, module
descriptors* and CVs of all staff
who teach on the programme
*Standard templates are in the Academic Handbook
Current Student Programme
Handbooks
The
content
to
comply
with
information
requirements of current edition of Systems and
Responsibilities Handbook
4.
Annual Programme Review
Reports
For last 2 years.
5.
All External Examiners’ /Verifiers
Reports
For last 2 years, including responses to external
examiner reports.
6.
Records of all Programme
Committee meetings
For last 2 years.
7.
Last review or validation report
Whichever is most recent.
2.
The programme specification must include a module
Matrix and full set of relevant appendices; details of
all permitted part-time full- time modes; all award
calculations; the number of re-assessments
permitted (1 or 2). All parts of each module
descriptor must be completed
3.
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15
8.
Evidence that changes to the
programme have taken place
through the correct mechanism
and that external examiner and
PSRB (and moderator and
partner if franchised) have been
consulted about proposed new
changes
Identify the effective date of any proposed changes
9.
Any reports from external bodies
e.g. teaching quality assessment,
professional bodies
For period since last validation or review event.
10.
A copy of the relevant benchmark
statement
For HE programmes (a mapping to the QAA subject
benchmark should be included in the appendices to
the programme specification).
11.
Selection of students’ work
Examination examples, assignments should be
made available during event.
12.
Placement Learning Handbook
and Learning Contract
URL to KIS data sets
Collaborative Provision
Where relevant
13.
14.
Both University and Unistats
List all collaborating institutions delivering the
Programme on the cover of, and include reflection
within, the SED.
Define any differences in modules or programme
structure in an appendix to the programme
specification.
Identify the effective date at the partner of any
proposed changes
List number and date of intakes.
Moderator/Link Tutor reports for last 2 years.
Partner(s) APRs for the last 2 years.
External Examiner reports for the last 2 years.
Memoranda of Programme Agreement
Declaration
I confirm that the submission documentation for the above review has been subject to my scrutiny and I am satisfied
that it is of acceptable quality. The form, content and quality of the documentation complies with the requirements of
the Academic Handbook. All programmes and pathways due for review have been included in the submission
documentation.
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15
Approved by School Deputy Dean (Learning and Teaching):
Signed: ________________________________
Date: ________________________________
Name: ________________________________
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15
DDLT CHECKLIST:
PROGRAMME APPROVAL
Deputy Dean
(Learning &
Teaching):
Programme Title(s): __________________________________
Tick boxes
below to
confirm
inclusion
Date of Event: ____________________________
Documentation :
The date and issue number of
the document must be clearly
stated on cover
1. Brief background to the
programme
and
its
development.
All documents should be organised for ease of reference and
reading and the quality and scope should satisfy Academic
Handbook guidelines. See Vol 2, Section 03.1 ‘Validation of
New Programmes’ Academic Handbook.
Incorporating:
 The programme’s location within and endorsement of the
Cardiff Metropolitan University Mission, the L&T
strategies and School Plans;
 Evidence of need/market research/relationships with
industrial partners;
 Details of facilities;
 Programme Director;
 Anticipated month/year of intake;
 Anticipated student numbers;
 Whether programme will be offered across more than
one School.


if appropriate, identification of any modules that will be
offered as short courses
if appropriate, identification of any delivery via flexible
and distributed learning
2. Programme Specification
See the Academic Handbook for template and guidance. The
programme specification must include a module matrix and full
set of relevant appendices; details of all permitted part-time fulltime modes; all award calculations; the number of reassessments permitted
(1 or 2).
3. Appendices to the
Programme Specification
Demonstrating mapping exercises referred to in the Programme
Specification e.g:






4. Additional appendices to the
Programme Specification
Learning outcomes and modules;
Assessment methods and modules;
Key skills and modules;
QAA subject Benchmark statements;
PSRB requirements
Links between research and teaching.
Expanding on issues such as:

Assessment Strategy/Regulation – a school-wide or
programme specific document;
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15

5. Module Descriptors
Placement Learning Handbook.
See Vol 2, Section 01.of Academic Handbook for template/
guidance.
All parts of each module descriptor must be completed
6. Curriculum Vitae
Of all staff who will teach on the programme.
7. Diagram/Map
Relating module tutors to module titles.
8. Draft Student Programme
Handbooks
The content to comply with information requirements of current
edition of Systems and Responsibilities Handbook
9. Collaborative Provision
Identify the collaborating institution clearly on the cover of the
submission document. Define any differences in modules
or programme structure from the home programme in an
appendix to the programme specification.
List number and dates of intakes.
Initial Vetting Visit Report, draft Memorandum of Programme
Agreement.
For validated programmes at a collaborative partner please
confirm that the proposal has been reviewed by a subject
specialist in the School and the School is satisfied with the
academic content.
Declaration
I confirm that the submission documentation for the above validation event has been subject to my scrutiny and
I am satisfied that it is of acceptable quality. The form, content and quality of the documentation complies with
the requirements of the Academic Handbook.
Approved by School Deputy Dean (Learning and Teaching):
Signed: ________________________________
Date: ________________________________
Name: ________________________________
Academic Handbook 2014/15 – Volume 2 - 01.2 – DDLT’s Submission Document Checklist – modified 25.10.11, 03.11.11, 03.09.12, 02.04.13, 06.01.14,
19.03.15