FRS MANAGEMENT BOARD MEETING
19th December 2006
11:25 Meet at Macduff Ship Design
11:30 – 12:15 Tour of Shipyard and Alba
12:30 – 13:15 Buffet Lunch Banff Springs Hotel
13:15 – 16:30 MB Meeting @ Hotel
Robin Cook (Chairman)
Ron Stagg
Colin Moffat
Trevor Hastings
Bill Turrell
Eric Verspoor (for John Armstrong)
Morag McCall
Pamela Reid
Carey Cunningham
Andrew Newton (Secretary)
AGENDA
1.
Introduction and apologies
2.
Action points from meeting on 21st November
3.
Finance, HR and Administration: (Pamela Reid/Morag McCall)
(a) Finance Report (MB0612135)
(b) Draft IiP Action Plan (MB0612136)
4.
Update on capital procurement projects: (Ron Stagg: MB0612137)
(a) FRV Alba
(b) Building project
(c) ERDM
5.
Feedback on Stakeholder Science Day (Ron Stagg: MB0612138)
6.
Action Plan for peer review of completed science projects (Ron Stagg/Carey
Cunningham: MB0612139) – see Annex in Director of Science report
7.
Quarterly review of FRS Risk Register (MB0612140)
8.
Plan for reduction of C02 Emissions (Colin Moffat:MB0612148)
9.
Directors’ monthly reports (MB0612141 – MB0612147)
10.
AOB
11.
Next meeting
FRS MANAGEMENT BOARD MEETING
December 2006
List of Meeting Papers
MB0612135
Finance Report (Pamela Reid)
MB0612136
Draft IiP Action Plan (Morag McCall)
MB0612137
Update on capital procurement projects: (Ron Stagg)
MB0612138
Feedback on Stakeholder Science Day (Ron Stagg)
MB0612139
Action Plan for peer review of completed science projects (Ron
Stagg/Carey Cunningham
MB0612140
Quarterly review of FRS Risk Register
MB0612141
Directorate Report (Robin Cook)
MB0612142
Support Services Report (Morag McCall)
MB0612143
Fisheries Management Report (Bill Turrell)
MB0612144
Aquatic Environment Report (Colin Moffat)
MB0612145
Aquaculture & Aquatic Animal Health Report (Trevor Hastings)
MB0612146
Freshwater Laboratory Report (John Armstrong)
MB0612147
Director of Science Report (Carey Cunningham)
MB0612148
Plan for reduction of C02 Emissions (Colin Moffat)
Action Points from Management Board meeting 21 st November 2006
1. Science PDs to provide Ron Stagg with summary information by 8 December on
feedback from stakeholders who attended the SEERAD/FRS Science Day.
2. Ron Stagg to prepare a report including the analysis of stakeholders Science Day
questionnaires and additional feedback by mid-December.
3. Board Members to ensure that all of their staff attend the mandatory DAW training.
4. HR to provide Programme Directors with lists of staff yet to complete the DAW training
and consider DAW awareness as part of the induction process for new starts.
5. Pamela Reid to find out the FRS response rate in the recent SE Employee Survey and
report to Robin Cook.
6. Pamela Reid to consult David Dalgetty re revenue underspend.
7. Finance to allocate additional running costs of £20K to each Science Programme and
£20K to be shared by Directorate and Support Services.
8. PDs to pass comments on the Scott Moncrieff project options paper to Ron Stagg by 24
November 2006.
9. HR to prepare draft IiP Action Plan for the Board meeting on 19 December 2006.
10. Sarah Heath/Helen McGregor to publish FRS publications target report and papers list
on the Intranet.
11. Ron Stagg/Carey Cunningham to consider action required to peer review completed
science projects and report to December 2006 Board meeting.
12. Nikola Lancaster to issue stakeholder survey by mid-January 2007 and prepare draft
report on responses for the March 2007 Board meeting.
13. Ron Stagg to arrange meeting with staff responsible for measures in the Balanced
Scorecard, review the measures and consider improvements to the process.
14. Programme Directors to consider the current FRS Risk Register and suggest changes
at the December Board meeting review.
15. PDs to pass comments on draft SLA for PA services to Mariana Eaton by 30 November
2006.
16. Pamela Reid to investigate FM Programme Cost Centre structure.
17. Ian Malcolm/John Armstrong to provide Robin Cook with a note on FRS and SEPA
cross cutting issues.
18. Carey Cunningham to consult Andrew Newton re consolidation of ROAME information.