CONFIDENTIAL
Campus Center Room 204
Thursday, April 5, 2007 7:00pm
Members Present: Meg Ambrus, Molly McCadden, Adrienne Lee, Ayesha Siddiqui, Michele
Chapdelaine, Devin Burke, Rae-Anne Butera, Ali Woodruff, Shadavia Jones, McKay LeBlanc,
Margaret MacRae, Jillian Flynn, Jan Arbaugh, Mary Opler, Aliza Leventhal, Kamille King
I.
II.
III.
IV.
V.
Call to Order – Meg
A. Meg called the meeting to order at 7:07pm
Opening Activity – All
A. What are you looking forward to during this last month of school?
Minutes – Adrienne/ All
A. Motion to pass minutes from 3-29-07 passes 11-0-2
Turnover Discussion – Meg/All
A. What projects do we want next year’s cabinet to continue?
1. Constitutional changes that didn’t go through
2. Changes to bylaws
3. Continue promotion of the pub
4. Increase transparency through the Sophian
5. Forums
6. Fireside Chats
7. Fiscal responsibility
B. What advice do we have for them?
1. Importance of cohesion within the group
2. Importance of sending people to Seven Sisters Leadership Conference (next year:
Barnard)
3. Cabinet activities – movie, notes, bonding without being forced to
4. Retreat to Camp Becket
5. Support one another even if personal beliefs differ
6. Doing funding requests efficiently, fairly, and respectfully
7. Openness, honesty
C. What would we advise that they do differently?
1. Don’t interrupt people, don’t be repetitive
2. Keep the big picture in mind – get students out and enjoying themselves
3. Articulate objectives well to Board of Trustees by keeping the big picture in mind
– cabinet retreats to keep us on track or switch our goals if that’s what’s necessary
4. Emphasize collective voice regarding Board of Trustees
5. Having class presidents meet – emphasize support system that exists
6. Remember to have fun
7. Don’t be afraid to ask for help
8. Know who your resources are and connect with them
9. Thank-you cards are very nice
Staff Appreciation Day – All
1. Logistics Committee Timeline
1. What, where, and how much
VI.
2. Acquisition of a staff list
3. Ideal drop-off locations on campus
4. Monday 23rd by noon: deadline for submitting personal notes for staff
5. Cards
6. Notes should be no larger than 5” x 7”
7. E-mail to campus will go out Monday the 9th
2. Publicity Committee Timeline
1. Asha can help with color posters
2. Fliers – distribute to senators
3. Poster: $1.25-$1.50/poster (11 x 14)
4. Posters to HPA, e-mail to HPs and ResLife
5. Fliers
6. 15 posters around central campus – Wednesday 25th Staff Appreciation Day,
Thank your staff, submit a note by the 23rd, look in your mailbox for forms
7. All-campus e-mail: come to the pub with your staff member, but it’s not part of
Staff Appreciation Day
3. What else?
1. Adrienne: get Staff Appreciation Day announced on eDigest
2. Meg: will try to get it announced on the Gate
Committee Updates – All
A. Michele
1. 5 new members: 4 sophomores and 1 junior
2. Good hearings coming up
3. Chair and vice-chair elections coming up next week
4. New bias complaint committee is called the Smith College Civil Rights Board
5. Dinner during last week of April including advisors
B. Aliza
1. Ice cream Sunday extravaganza
2. Over $1000 raised from care packages
3. T-shirt decoration at Quadstock
4. Hot tub extravaganza
C. McKay
1. Discussed “Liberal Arts Commendation”
2. Honor Board’s ability to sanction whether students can have Latin Honors passed
3. Book project is the next endeavor
D. Jan
1. We’re not going to be in debt at the end of the year
2. Training Aliza for the job: walking her through the forms and teaching how to do
transfers
E. Shadavia
1. Care packages coming in
2. Working on the bus trip
3. Working on an end-of-the-year get-together
F. Kamille
1. Still working on the film
2
VII.
2. Committee for education and technology: might be getting wireless throughout
the campus
G. Devin
1. Competition for chair and vice-chair positions
2. Tickets for the Rec Council concert are selling well
H. Adrienne
1. Will put together turnover materials for Shadavia
I. Margaret
1. Busy as usual
2. Dinner during last week of school
J. Jill
1. Poker party went really well: decent turnout, could have been better, but at one
point all the tables were full
2. Diversity rep working on an event
3. Illumination night party on Wright Hall terrace for graduating Adas
K. Ali
1. Donut sale on Tuesday – broke even
2. Senior sale – 22 April
3. Senior Ball – tickets going on sale next Wednesday; shopping for decorations on
Sunday; fashion runway with photographers
4. Inviting ‘08Js and AMS students
5. Care packages on 4 May
6. Trip to NYC, hot tubs, CDO workshop, Mohegan sun, pizza part with President,
movie on Chapin Lawn, Smith tour to do everything you haven’t done yet at
Smith, field day on athletic field, wine and cheese, Packard’s night
L. Mary
1. Party policy is done: house parties – crowd control, large parties can happen, new
standing committee on social life
2. Hope to have a board consisting of Rec Council, CCAB, someone from HPA,
students-at-large
3. Senate: a bit of a change with the constitution
4. Mascot change committee
M. Molly
1. Rae-Anne came to facilitate discussion on ResLife/HP relationship and how to
improve it
2. What they want from an advisor who may or may not be assistant director of
ResLife
3. Hopefully have a wellness coordinator as co-advisor or some advisor for HPA
next year
4. Turnover meeting in 17th
5. Dinner on 1 May
N. Ayesha
1. Smith ’08 Nalgene bottles – but open to all years
2. Ballot for commencement speakers – will be out during exam week
3. Hot tubs
College Updates – Meg/All
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VIII.
A. Fireside Chat = next Thursday @5pm
1. President Christ is very excited about it
2. Jennifer Walters has agreed to be the third guest – will try to incorporate different
religious perspectives
B. Presidential Updates = Tuesday @ 7pm
1. Things to keep pushing for (not fall off the deep end), and things you can do
differently?
2. Send ideas to include in the letter to Meg and Adrienne
C. Election publicity
1. Make people aware of the constitutional changes
2. Perhaps reserve space around Chapin Lawn – hang up blow-ups of changes on the
chains
3. Send Ali sections of your committee’s articles that they want to have blown up
4. 9-10 Shadavia and McKay; 10-11: Ayesha and Meg; 11-12: Jan and Mary; 12-1:
Adrienne, Kamille, and Michele; 1-2: Aliza and Molly; 2-3: Margaret and Jill
5. Chalking
6. Trying to get Sophian to write about constitutional changes in their special edition
that comes out post-Election Extravaganza
Motion to Adjourn
A. Jan motioned to adjourn at 8:43pm
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