Electronics Disposal Process
1) Campus departments will submit a work request for pick-up of various electronics.
a. Archibus work request system for General Fund
b. Symplicity work request system for Auxiliary Operations departments
2) Facilities Services staff will pick up electronic items from General Fund/Academic departments
and transport them to TRW, 3650 North Nevada , Colorado Springs for processing and recycling.
a. Processing – Facilities Services staff
i. The Facilities staff will separate the electronic items, placing them into the
proper electronic recycling bins.
ii. The Facilities staff will remove the hard drive from a CPU, following
documentation protocol and place it in the secured gated area for a minimum
period of two weeks. The two week period allows campus staff to verify that
they successfully transferred their files to their new computer. If Facilities
Services has not been contacted by the end of two weeks, it will be assumed
that the hard drive can be wiped and recycled.
iii. After the required two week holding period is met the hard drive(s) will be
delivered by the Facilities staff to the Information Technology office for data
wiping and subsequent recycling with UCCS selected vendor.
b. Recycle – The recycling vendor will be contacted by Facilities Services surplus when the
bins are full, coordinating a time and date for pick-up.
3) Auxiliary Operations will pick up electronic items from Auxiliary departments for processing and
recycling.
a. Processing – Auxiliary Operations staff
i. Auxiliary Operations will remove hard drives and store in a secure location for a
minimum period of two weeks.
ii. If Auxiliary Operations has not been contacted by the end of two weeks by
computer user, it will be assumed that the hard drive can be taken to
Information Technology for data wiping and subsequent recycling by UCCS
selected vendor.
b. Recycle of non-technology electronics- The recycling vendor will be contacted by
Auxiliary Operations when it is time for a pickup.
Contract with recycling vendor needs to itemize the right of the campus to visit the site and document
that they are following the E-Steward specifications for proper disposal.
Both Facilities Services and Auxiliary Operations will securely hold hard drives and other IT equipment
for a minimum of 2 weeks to allow individuals to verify that they successfully transferred their files to
their new computer.