IF THERE ANY ERRORS OR AMENDMENTS PLEASE ADVISE THE CLERK
PRIOR TO THE NEXT MEETING
SUTTON-AT-HONE & HAWLEY PARISH COUNCIL
01322 862291
53 Main Road
Sutton-at-Hone
Dartford
Kent. DA4 9HQ
MINUTES – PARISH COUNCIL MEETING HELD ON 18TH JUNE 2015
Chairman read out a statement regarding the possible recording of meetings. Chairman
proposed that the item under 3e) Hawley Pavilion be discussed ‘in camera’ due to legal
matters involved.
1.
2.
3.
APOLOGIES FOR ABSENCE.
Cllr Dabb
Family issues
DECLARATIONS OF INTEREST
The Clerk granted dispensation to members for discussion on the budget.
MANAGEMENT
a)
Accounts.
It was proposed by Cllr. Maddison,
seconded by Cllr. Rogers and agreed to approve matters related to finance as
follows:
General
GSG
Came & Co
SLCC
British Gas
British Gas
British Gas
Lighting
EDF Energy
Streetlights
Burial
Veolia
Grounds Maintenance
Insurance Premium
Local Council Admin Book
Pars Lane Pav (elec)
Parish Office (elec)
Pars Lane Pav (gas)
£1555.00
£2610.91
£69.00
£171.54
£44.76
£245.38
St Ltg Energy
Smythe Road light
£373.46
£1148.40
Rubbish Removal
not received
b)
Minutes.
It was proposed by Cllr. Harbud, seconded by Cllr. Maddison and agreed by
all to approve as a correct record minutes of the meeting held on May 21st 2015
c)
Matters arising from Minutes.
Elections 2015.
Members discussed the response from Graham Harris(GH) (DBC) and
agreed that some issues regarding the election had not been carried out well. It was agreed
that the main issue is the unsuitability of the current polling stations and that alternatives
(village halls) should be looked at further. Clerk to liaise with GH on this.
Cap Build Fund.
Clerk has submitted our bid (joint collaboration) and it has been
accepted into the bidding round.
d)
Items discussed
Kent Police. PCSO Linda Down updated members on the neighbourhood police team-PC
Tony Quilter, PC Steve Coveney, PCSO Linda Down, gave latest crime figures. Members
then discussed the problems associated with the A225, traffic speed and volume. It was
agreed to write to senior figures at KCC & Kent Police regarding this matter. Members
suggested using Community Speed Watch-clerk to contact DBC for more information and
request for residents participation to be included in newsletter. Also gauge interest with
school and scouts.
Sports Pavilion & Rec grounds.
Cllr Armstrong reported that all was well with Pars
Lane rec and that he will be visiting the site with Cllr Arnold on 19/06/15 to carry out a
regular inspection. Cllr Maddison had undertaken an inspection of KGF, one issue with the
trim trail equipment-noted.
Jubilee Field
Cllr Harbud reported no problems. Cllr Armstrong reported that the
local beaver group had undertaken a litter pick at the site.
Hawley Pavilion
Matter discussed ‘in camera’
Burial Ground.
Security/safety issues. The proposal to fix a chain & padlock to the top
gate to prevent parking in the burial ground was discussed. Clerk brought safety and risk
issues to members’ attention. It was proposed to post a notice advising visitors of this
proposal as a consultation. Any responses will be collated and reported back at the next
meeting. This was agreed by a vote, 5 for, 2 against, 1 abstention.
Church gates damage.
From knowledge the gates belong to the PCC/Diocese and are
not our responsibility. Evidence to the contrary requested from the vicar.
Allotment sites
Payback team continuing to clear unused plots at Chapelfields.
PROWs
Clerk advised members that KCC PROW office confirm that our cuts
had been completed. Members commented that it was unclear which had actually been cut,
clerk trying to obtain cutting dates so that this can be checked each year.
Kent Police Survey. Members had completed this survey as individuals and the clerk had
responded on behalf of the council.
e)
Items for information
Clerk distributed inspection reports to members for their respective areas of responsibility
f)
Parish Councillors Report
Cllr Arnold asked if council would consider the idea of the bus route through Hawley again.
Members agreed it was necessary and that a short survey/questionnaire be distributed to
Hawley residents to gauge opinions. She also reported on increased dog fouling in The
Orchard-clerk had produced notices to highlight this and ask people to clear up after their
dogs. The scouts had also offered to carry out litter picking/light gardening/clearance work.
Cllr Maddison supported the action to be taken re traffic/speed on the A225 and highlighted
the possibility of the 30-40mph boundary being moved north in Hawley.
Cllr Reynolds updated members on the single caravan occupant ‘living’ in parts of the parish
at times-DBC are dealing. He also reported that the planning application for The Greyhound
conversion to flats would be heard at DC Board on the 02/07. The listed memorial in the
churchyard has been cleaned up and now clearly visible.
Cllr Rogers queried KHS installing new 30mph sign in Ship lane, clerk confirmed it was part
of their planned works. She also asked if members could have ID badges-clerk to investigate
best way to do this.
Cllr Harbud reported that he is researching ideas for CCTV cameras/solar powered to
prevent flytipping along with any possible funding or sponsorship channels.
Cllr Armstrong advised council that he is drafting the next newsletter ad is also arranging
‘summer sizzlers children’s entertainment as in previous years.
g)
Clerk’s Report
Clerk distributed notes on the latest meeting between parish clerks and KHS management
which continues to prove useful. On 29/06/15 clerks will be meeting with Jeff Wren the DBC
Intelligence Manager to discuss joint working on crime intelligence throughout the borough.
4.
h)
Ward Member’s report
i)
Questions from the public & press
j)
Borough Matters NONE
k)
JTB parish rep. Self nominations are sought for the post of parish rep to
the Joint Transport Board. Those interested should contact the clerk for
further information.
NONE
PLANNING
As determined by the planning committee
DA/15/00783/FUL, 6 Russell Place, SAH.
Erection of a single storey side/rear extension
DA/15/00744/FUL, 110 Shirehall Road, Hawley
Erection of a detached garage (retrospective application)
No objections
No objections
There being no further business the meeting was declared closed at 9.29 pm
Chairman…………………………
Date………………………………
Minutes of item discussed ‘in camera’ regarding the Hawley Pavilion Lease
The committee delegated to deal with this issue had met with Mr Pat Coleman the
holding trustee and lease holder. He agreed to contact the current trustees and proposed
that he agree a revised lease with this council before reassigning the lease to the Hawley
Pavilion Trust.