POSITIONS
Section C: Duties of Executive Officers
1. Student Board Member
a. Attend all Executive Board meetings, officer meetings, and Committee of the Whole
meetings.
b. Attend all Board of Higher Education meetings.
c. Be an ex-officio member of all Sectors and Internal Subcommittees.
d. Not serve in the capacity of Chair of any Sectors or Internal Subcommittees.
2. Non-traditional Student Board Member
a. Be a non-traditional student, legally defined as an “undergraduate student who is at least 24
years of age and represents the views of non-traditional students such as a person who
employed or is a parent”.
b. Attend all Executive Board meetings, officer meetings, and Committee of the Whole
meetings.
c. Attend all Board of Higher Education meetings.
d. Be an ex-officio member of all Sectors and Internal Subcommittees.
e. Not serve in the capacity of Chair of any Sectors or Internal Subcommittees.
3. Executive Chair
a. Preside over all meetings of the Committee of the Whole unless otherwise stated in these
bylaws.
b. Preside as chair over all meetings of the Executive Board, except as that authority shall be
designated to another member of the Executive Board.
c. Interpret the bylaws, subject to appeal to the Committee of the Whole. Approved appeals
will require a simple majority vote of the Committee of the Whole.
d. Create ad hoc subcommittees, as needed, subject to the approval of the Committee of the
Whole. Confirmation will require a simple majority vote of the Committee of the Whole.
e. Appoint Subcommittee Chairs and Vice-Chairs to each of the established Internal
Subcommittees as listed in Article VII, subject to the confirmation of the Committee of the
Whole.
f. Select all meeting locations for the Committee of the Whole at the Annual Orientation
Meeting, subject to the approval of the Committee of the Whole.
g. Be an ex-officio member of all Sectors and Internal Subcommittees.
h. Not serve in the capacity of Chair of any Sectors or Internal Subcommittees.
i. Undertake any additional duties as dictated by the Committee of the Whole.
j. Represent the Committee of the Whole at all Illinois Board of Higher Education meetings, or
designate a member to do so if the Chair is unable to attend due to either an emergency or an
unforeseen circumstance.
k. Perform any other duties assigned the Chair herein.
l. Be responsible for conducting an investigation, based on grievances, decided upon by the
Executive Board.
4. Executive Secretary (4th position elected)
a. Record the attendance for all Committee of the Whole and Executive Board meetings.
b. Record all official actions of the Committee of the Whole, Sectors, and Internal
Subcommittees, or designate this responsibility to another individual as necessary.
c.
d.
e.
f.
Distribute all minutes and pertinent items to the Student Advisory Committee mailing list.
Serve as the secretarial liaison to the Board of Higher Education staff office.
Assist the Chair and perform any other duties as directed by the Chair.
Conduct roll call and determine quorum at the beginning of all Committee of the Whole
meetings.
g. Appoint a recording secretary as needed.
Be an ex-officio member of all Sectors and Internal Subcommittees.
ELECTIONS
ARTICLE X – UNIFIED ELECTION PROCEDURES
Section A: Positions and Terms of Office
1. The positions of Student Board Member, Non-traditional Student Board Member, Executive
Chair, and Executive Secretary shall be elected by the Committee of the Whole at a yearly
election meeting.
2. The elections should take place during a regularly scheduled meeting of the Committee of the
Whole, unless altered by the Committee of the Whole membership at a previous meeting.
3. The terms of the Student Board Member and Non-traditional Student Board Member shall run
from July 1 through June 30.
4. The terms of the Executive Chair and Executive Secretary shall commence at the beginning of
the Committee of the Whole meeting following the yearly election meeting.
Section B: Election Tellers and Election Procedures
1. Each Sector will elect an election teller from its membership at least one meeting prior to the
Election meeting. Only voting members of the Sector may vote in the teller election.
2. Election tellers may not be candidates for office, nor can they be voting representatives. They
will be responsible for the operation of the meeting.
3. The election tellers will consult with the Executive Board to create the election guidelines for the
meeting.
4. The order of election will be Student Board Member, Non-traditional Student Board Member,
Executive Chair, and Executive Secretary.
5. Candidates shall be elected when they have received a simple majority of the Committee of the
Whole at the election meeting.
6. All voting representatives must be properly registered with the Executive Secretary, including an
institution voting sheet, signed and authorized by the appropriate institutions
authority.
7. Any questions relative to the election procedures of the Committee will be referred to the
Executive Board for resolution.
8. The election tellers shall run the election part of the meeting. The procedures for the elections
shall be outlined for all voting members and candidates immediately prior to the elections
(Appendix A).
ARTICLE XI – VACANCIES OF ELECTED POSITIONS
Should a vacancy of the Executive Officers, Student Board Members, Sector Chair or Vice-Chair, or
Subcommittee Chair or Vice-Chair occur, the vacancy may be filled at any time by the process
through which the position was initially filled.
APPENDIX A—ELECTION PROCEDURES
The Chair stands down and the three election tellers take over the proceedings.
The following will apply to each of the four elected positions:
The election tellers will open the floor for nominations, followed by the required second. The
nominated candidates then may accept or decline. Candidates may nominate themselves, if they so
choose. Once no more individuals are nominated, the tellers will entertain a motion to close
nominations.
All candidates are asked to leave the room. Election tellers will then take questions (written) from
the audience that shall be asked of each of the candidates. The tellers will go through the questions,
remove any duplicates, and then choose three questions at random.
In the order nominated, candidates will be asked in one at a time. They will be given three minutes
to give a speech, and then be asked each of the pre-selected questions. The candidates will have one
minute per question.
Once all candidates have been given a chance to speak, they will exit the election room. Each voting
representative will then be allowed to cast one vote by secret ballot for his or her desired candidate.
Once all votes are collected, the election tellers will then count the number of votes, and announce
the winner to the committee of the whole. The candidates will then be asked back into the room and
the winner will be congratulated. The election tellers will retain the election results until after all
positions have been filled, and then file the results with the Executive Secretary. If any committee
member wishes to know the exact count of the election, they may do so individually after all elected
positions have been completed.
If the executive position is uncontested, the committee of the whole may approve of the candidate by
acclamation.
Once the election procedure has been completed of all four positions, the current chair continues on
with other business on the agenda.