Oklahoma Cultural Heritage Trust Website Notes
First Draft 11/27/2012
BACKGROUND
The Oklahoma Cultural Heritage Trust was formed in response to a national initiative funded by
the Institute of Museum and Library Services (IMLS) (www.imls.gov). The initiative, entitled
“Connecting to Collections” is intended to raise public awareness of the importance of caring for
collections found in archives, libraries, and museums and to underscore the fact that these
collections are essential to the American story.
The Oklahoma Cultural Heritage Trust (Trust) is an alliance between the Oklahoma Department
of Libraries, the Oklahoma Historical Records Advisory Board, the Oklahoma Historical Society,
and the Oklahoma Museums Association. Additional partners include the Oklahoma Arts
Council, the Oklahoma Humanities Council, and Preservation Oklahoma.
Through a competitive Planning Grant of $40,000 awarded to the Oklahoma Department of
Libraries in 2010, the Trust’s partnering organizations gathered input through public meetings,
summits with cultural organizations, and focus group discussions with stakeholders. The Trust
conducted public opinion surveys and a statewide needs assessment survey of Oklahoma’s
archives, libraries, and museums. Information gathered was compiled into a final report and
action plan, which is attached to this report.
In September 2012, Oklahoma was one of eight states awarded an Implementation Grant. The
lead agency on the $245,000 grant is the Oklahoma Department of Libraries, with activities being
executed by the unifying umbrella of the Oklahoma Cultural Heritage Trust.
The project is co-directed by Susan Feller with the Oklahoma Department of Libraries and Brenda
Granger with the Oklahoma Museums Association. Guidance is provided by a 30-member task
force organized into eight working committees.
For the next two years (2013-2014), the Trust will undertake specific activities, each designed to
improve support for Oklahoma-based archives, libraries, and museums:
1.
2.
3.
4.
5.
6.
Collections Care Conferences (April 29-30, 2013 and 2014)
Advocacy Call to Action: May Day Public Awareness Event at the Oklahoma State
Capitol (May 1, 2013 and 2014)
Preservation Road Show Event (April 30, 2013 and 2014)
10 Most Endangered Artifacts Campaign
Collections Care Site Visits and Plans
Endangered Heritage Traveling Exhibition
A detailed description of each project is appended to this document.
Wednesday, February 10, 2016, Oklahoma Cultural Heritage Trust, Susan Feller, susanfeller@msn.com Page 1
Supporting Website
www.culturalheritagetrust.org
To be successful, the work of the Trust must be supported by a dynamic website, for which an
outline is supplied in this document. For branding purposes and to facilitate the sustainability of
the Trust after the grant period, the website is not connected to any of the partner organizations
but is a stand-alone site that the project managers and key project staff may access and make
changes as necessary. Grant funds have been set aside for all expenses associated with the
development and maintenance of the independent website. No state or partner funds will be
used.
Current Website
The project began in 2010 with a $40,000 planning grant to the Oklahoma Department of
Libraries from the Institute of Museum and Library Services. A basic project website was
designed by Susan Feller, project manager, and developed with assistance from staff at the
University of Central Oklahoma. The current site may be found at
www.culturalheritagetrust.org. The website has been static since 2010 and is in serious need of
updates. The domain has been maintained through fees paid by ODL from project funds.
Future Website
The current website needs to be migrated to a more robust Content Management System. While
information from the existing site will remain in an archival capacity, the entire website needs to
be revamped, with each of the projects requiring some type of presence on the site.
It is envisioned that the website will consist of a masthead, top and bottom horizontal navigation,
left navigation, a center section with text only and a right section with boxes highlighting a blog
and perhaps some type of RSS feed.
Options for site development and maintenance:



Site is designed and maintained by the Oklahoma Department of Libraries. The downside
to this is limited availability of ODL staff to design and maintain the website, and concerns
expressed by OMES of certain application software needed for efficient project
management.
Site is designed by Back Forty, the organization with which the Oklahoma Museums
Association currently works. The downside to this is that Back Forty uses proprietary
content management software that will require a substantial commitment after the
project period ends.
Site is designed and maintained by Amigos Library Services. Amigos has helped with
another ODL project, providing site development and hosting at no charge, other than to
be treated as a sponsor. It is possible that Amigos might consider hosting the Trust
project site under the same parameters.
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TECHNICAL SPECIFICATIONS (for discussion purposes only)
Content
Management
System
Host
Operating
System
Web server
software
Database
Scripting
Blog
Forms
Administrators
The preferred CMS is Drupal, an open source application that provides quick,
code-free Web site creation. It allows a community of users to publish,
manage, and organize content.
www.godaddy.com is the current ISP
Windows
Internet Information Services (www.microsoft.com/iis)
My SQL
PHP (www.php.com)
To inform constituents, promote events, share collection stories from behind
the scenes, a “Collections Conversations” blog will be included. The blog will
enable multiple authors — work group members, volunteers, and collections
care experts to share stories, recognize efforts of funders and supports, and
encourage people to volunteer, donate, and get involved in being better
stewards of collections. Several platforms are under consideration, with
WordPress, an open source blogging platform, in the lead. WordPress offers
a scalable solution that allows multiple users to participate, while being
overseen by a primary administrator.
To collect and manage data online, i.e., event registration, program
proposals, donations, committee sign up, and mailing list sign up, forms are
used. The preferred method of managing forms is through a Formstack
subscription that is $29 a month.
 Susan Feller, Project Director, Oklahoma Department of Libraries
 Haley Joines, Project Assistant, Oklahoma Department of Libraries
 Brenda Granger, Project Director, Oklahoma Museums Association
 Stacy O’Daniel, Administrative and Program Associate, Oklahoma
Museums Association
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NAVIGATION/CONTENT
MASTHEAD
TOP
Horizontal
Navigation
Buttons





Logo
Search
Site Map
Home
About
o
History


o
o
Current Activities
Leadership







o
Media
o
LEFT
Vertical
Navigation
Buttons

Facebook
Twitter
LinkedIn
Media Releases
o Media Sign-up Form
Resources
o
o
o
o
o

Cultural Champion Signup
Council Member Signup
Volunteer Signup
Contribute
Listserv Signup
Mailing List Signup
Contact Us
Follow us
o
o

Sponsor an Event
Contribute to the care of an endangered item
General contribution
Get Involved
o
o
o
o
o
o
BOTTOM
Horizontal
Navigation
Buttons
OMA, ODL, OLA, OCHT, other dates of events specific to collections care issues
or archives, library, museum activities
Contribute
o
o
o

Partners
Management Team
Council Members
Cultural Champions
Calendar
o

Planning Project
Statewide Plan
Collections Care
Disaster Preparedness
Funding
Marketing and Public Relations
Links to other C2C Projects
Services
o
o
o
o
Collections Conversations (listserv)
Disaster Assistance
Consulting Services
Mentors
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
Projects (Each navigation button will link to its own page)
o
Collections Care Conference
 Program
 Registration Form (linked to PayPal)
 Scholarship Form
 Sponsorship/Contribution Form
 Lodging
 Map to Location
 Planning Committee
o Preservation Road Show
 Program/Schedule
 Conservator/Appraiser Biographical Information
 Registration Form (linked to PayPal)
 Sponsorship/Contribution Form
 Map to location
 Planning Committee
o May Day at the Capitol
 Program/Schedule
 Talking Points for Advocates
 Registration Form
 Sponsorship/Contribution Form
 Map to location
 Planning Committee
o Traveling Exhibition
 Exhibit Description
 Media/Local Marketing Kit
 Programming
 Exhibit Layout/Set up arrangements
 Sign-up Sheet for Tour
 Planning Committee
o Collections Care Plan
 Program Description
 Application
 Sample Application
 Sample Report
 What to Expect
 Biographical Information on consultants
 Planning Committee
o Needs Survey
 Links to past OK Collections Needs Reports
 Link to national report
 Link to current survey
CENTER
RIGHT
Vertical
BOTTOM
Horizontal



Descriptive Text
Collections Conservations Blog
News/RSS feed?
Major Funding Provided by the Institute of Museum and Library
Services (logo)
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Navigation
Buttons



Partners: Oklahoma Department of Libraries, Oklahoma Museums
Association, Oklahoma Historical Society, Oklahoma Historical Records
Advisory Board (with links to each)
Copyright statement
Follow us
o
o

o
Media
o
Facebook
Twitter
LinkedIn
Media Releases
o Media Sign-up Form
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Websites from other IMLS-funded Connecting to Collections Statewide Projects
*Blue listings are states undertaking Implementation Grants.
White listings are states that have yet to receive an Implementation Grant.
National
program
Online Community of the
Connecting to Collections
Program
http://www.connectingtocollections.org/
Funder
Connecting to Collections
initiative
http://www.imls.gov/collections/
State
Project Name
Website
Arkansas
Archives Rescue Project
http://archives.state.ak.us/arc/ (website is not operational)
Alabama
Alabama Cultural Commons
http://alabamaculturalcommons.org/ (website is not operational)
Arkansas
Preserve Arkansas Heritage
Project
No website
Arizona
Arizona Connecting to
Collections
No website
California
Californians Connecting to
Collections Project
http://calpreservation.org/cpp/projects/connecting-to-collections
Colorado
Colorado Collections Consortium
No website
Connecticut
Connecticut Conservation
ConneCTion
www.conservationct.org
Delaware
Delaware Collections
Stewardship Project
http://state.lib.de.us/services/connecting_to_collections.shtml
Florida
Florida Connecting to
Collections
http://www.flamuseums.org/programming/c2c/
Georgia
Healthy Collections Initiative
ww.sos.ga.gov/archives/Healthy_Collections_Initiative/default.htm
Illinois
The Illinois Collections
Preservation Network
http://www.museum.state.il.us/research/ill-collection-connection.html
Indiana
Hoosier Heritage Alliance: A
Partnership to Safeguard
Indiana's Collections
www.indianahistory.org/lhs/hha.html#hha
Kansas
Sustaining Kansans'
Commitment to Collections by a
Focus on Emergency Planning
No website
Kentucky
Kentucky's Cultural Heritage: A
Statewide Plan for Collections
Assessment and Care
http://history.ky.gov/sub.php?pageid=136&sectionid=13
Louisiana
Louisiana Libraries Archives and
Museums Preservation Project
http://www.lsus.edu/offices-and-services/noel-memorial-library/librarycollections/archives-and-special-collections
Minnesota
Connecting to
Collections/Minnesota
http://www.mnhs.org/preserve/conservation/connectingmn/
Nebraska
Husker Heritage Network
http://www.nebraskahistory.org/connect/
New Jersey
Implementation Grant
No website as of 11.28.12
New
Hampshire
Find NH History
http://findnhhistory.org/
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Websites from other IMLS-funded Connecting to Collections Statewide Projects
*Blue listings are states undertaking Implementation Grants.
White listings are states that have yet to receive an Implementation Grant.
New York
Greater Hudson Heritage
Network
www.oce.nysed.gov/imls08/
North
Carolina
North Carolina Connecting to
Collections
http://c2c.ncdcr.gov/
http://www.ncecho.org/connectingtocollections/index.html
Ohio
Ohio Connecting to Collections
http://oh.webjunction.org/ohconnectcollect
Oklahoma
Oklahoma Cultural Heritage
Trust
www.culturalheritagetrust.org
Oregon
Oregon Connecting to
Collections
http://www.oregon.gov/OPRD/HCD/OHC/C2C.shtml
Pennsylvania
Connecting to Collections PA
http://www.ccaha.org/services/special-projects/connecting-to-collections-pa
South
Dakota
South Dakota Connects to
Collections Project
http://www.sdmuseums.org/connecting_collections.php
Texas
Connecting to Collections Texas
https://www.tsl.state.tx.us/lrs/projects/connections-grant/index.html
http://sites.google.com/site/texasctc/Home
Utah
A Statewide Preservation
Initiative
http://utahlibraries.org/2010/03/connecting/
Vermont
Planning Grant
http://vermonthistory.org/index.php?option=com_content&task=view&id=450
Washington
Washington State Connecting to
Collections
http://www.sos.wa.gov/library/libraries/c2c/
West
Virginia
Planning Grant
www.research.wvu.edu/wvu_research_corporation
Wisconsin
Planning Grant
No website indicated
Wyoming
Wyoming Connecting to
Collections
http://wyomingcollections.wordpress.com/
Virginia
Virginia Collections Initiative
http://www.vamuseums.org
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