IAPO Pre-Registration Process 2015
Monday 2 February – Friday 13 February 2015
08h30 – 15h30
Venue:
Level 3, Masingene Building, Middle Campus
What is Pre-Registration?
The Immigration Act requires all institutions of higher learning in South Africa to report
accurately and keep a record of international students registered for studies at their institution.
UCT is therefore obligated to comply with government regulations and ensure that
international students are in possession of valid documents for registration at UCT. All full time
undergraduate, full time postgraduate, occasional, semester study abroad, modular, affiliated
students and postdoctoral fellows are required to pre-register with IAPO before their
registration at UCT.
Students/fellows must ensure that they are pre-registered with IAPO before their faculty
registration.
Students/fellows are required to present to IAPO the following:
 A temporary resident permit valid for studies at UCT
 Proof of payment of fees or sponsorship (if applicable)
 Proof of medical cover
This information is checked and recorded by IAPO in a three-step process:
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Step 1: Passport, Study Permit and Medical Insurance Verification and
Data Capture
Students are required to present their passport ID page, permit valid for studies at UCT and
proof of medical aid cover (i.e. a membership letter for the remainder of the current yeari). In
2015 all students will be expected to present these documents at IAPO whether previously
submitted or not. The IAPO pre-registration team will be on duty to assist students with this
process. IAPO staff and trained data capturers complete final checks, scan the documentation
and record the information on UCT systems. Once all the necessary documentation is verified
and captured onto the UCT system, students are sent to the IAPO Finance team for fees
clearance. If any documentation is outstanding, students can proceed to the next step but need
to return with the outstanding documentation before they can be pre-registered.
Step 2: Fees Clearance
Section A: SADC Students, Diplomatic Status, International Students Qualifying
for Local Fees
SADC Students
For the purposes of fees, Citizens and Permanent Residents of the SADC countries are
required to pay an administration fee of R3, 275 over and above the cost of their tuition fees.
(Note that study visa regulations, etc. would apply). The SADC member countries are Angola,
Botswana, Democratic Republic of Congo, Lesotho, Madagascar, Malawi, Mauritius,
Mozambique, Namibia, Seychelles, South Africa, Swaziland, Tanzania, Zambia, and Zimbabwe.
Refugee & Asylum Seekers:
Official Refugees (i.e. once they have their RSA ID Refugees Book) and documented asylum
seekers are deemed South African citizens and for fees purposes classified as local students.
NB: Rwandan students who started for the first time in 2014
Rwandese Citizens who are registered at UCT and are not in receipt of the Rwandese Ministry
of Education bursary/scholarship, will be charged an applicable International Term Fee in
addition to their tuition fees.
Rwandan students who started prior to 2014
Rwandese students, not in receipt of the Rwandese Ministry of Education bursary/scholarship,
who are returning to UCT and in the process of completing their current degrees will be treated
as local South African students for the purposes of fees and accommodation, but will be liable
to pay the R3, 275 IAPO Administrative Service fee in addition to their tuition fees.
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Diplomatic Representatives
Accredited Diplomatic Representatives of a foreign government in South Africa (or their
dependants) are entitled to pay fees at local rates PLUS a non-refundable R3,275
Administrative Service Fee. Tuition fees are to be paid prior to registration.
UCT Staff
A SADC or International UCT staff member or their dependants who receives the HR staff
tuition concession will not be liable for the International Term Fee, SADC or International
Admin fee. Please bring the HR confirmation & proof of payment for pre-registration.
SADC students: Minimum INITIAL payment payable
Students from SADC countries and others, who qualify for local fees, must pay the minimum
initial payment for tuition plus the SADC Admin fee and residence fees prior to faculty
registration or by 6 February 2015 whichever date occurs first. Accounts are managed and
sent out by the Fees Office.
SADC Initial Fee Payable prior to registration but not later than 6 Feb 2015
Academic Fees
SADC Admin Fee
R21 500 or full annual fees if less than this amount
+ R3 275 = R24 775
Plus if applicable,
Catered Residences
R 25 500 or
Self-Catering Residences
R 16 500
The final payment of the outstanding balance is due by 30 June 2015
Where payment is being made for students from outside the rand currency area, payment must
be made by telegraphic transfer into the University's bank account at:
Standard Bank, Rondebosch; Bank Address: Riverside Centre, Main Road, Rondebosch, 7700,
South Africa, Rondebosch Branch Code 025009, Account Number 27 068 9982, swift address
SBZAZAJJ
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Please ensure that you include your student/applicant number, surname and first
names on the transfer advice.
Allow 14 working days for payment to appear in UCT bank account to avoid delays in
registration clearance being granted. Transfers between local bank accounts can take 23 days.
Students should also email proof of payments to lindy.duncan@uct.ac.za or
sharon.eaton-barnes@uct.ac.za prior to pre-registration and are strongly advised to
bring a copy of the payment document to pre-registration. Clearance will only be given
when payment has been received in the university’s bank account.
Students who are sponsored by a UCT recognized corporate or government sponsor
must please bring a copy of their 2015 bursary award letter at pre-registration.
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Students who are receiving funding from a UCT department should first take the funding
confirmation letter to the Postgraduate Funding Office to be endorsed before coming to
IAPO for pre-registration.
Students who have cancelled their UCT Residence Accommodation offer, should bring
confirmation proof from the Student Housing Office.
Section B: Non-SADC (Africa and the Rest of the World) Students
Section B (i) Full Degree International Students:
International non-SADC students who do not qualify for the South African tuition rates are
liable for the Faculty international term fee (ITF) appropriate to their degree programme plus
the non-refundable IAPO admin fee (R3 275) over and above the course fees.
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The ITF amount will also be dependant on whether the student is from a non-SADC
African country or from the Rest of the World.
The Initial deposit for a catering UCT residence acceptable prior to registration is:
R25 500
The Initial deposit for a self-catering UCT residence acceptable prior to registration is: R16 500
For Pre-Registration purposes the following minimum amounts are payable. See the table
below.
NON-SADC Minimum INITIAL payment payable prior to pre-registration or by 6 February 2015
Degree
Tuition Fees only
PhD
R16 520 + R3 275
= R19 795
Tuition fee +
R3 275
Research Masters
Masters by
Coursework &
Dissertation
Other e.g.
Undergraduate
and Honours
degrees
Tuition Fees + UCT
Self-catering
accommodation
R16 520 + R3 275 +
R16 500 = R36 295
Tuition fee + R3 275
+ R16 500
Tuition Fees + UCT
Catering
accommodation
R16 520 + R3 275 +
25 500 = R45 295
Tuition fee + R3 275 +
R25 500
R47 500
R47 500 + R16 500
= R64 000
R47 500 + R25 500
= R73 000
R75 000
R75 000 + R16 500
= R91 500
R75 000 + R25 500
= R100 500
The final payment of the outstanding balance is due by 30 June 2015
Masters students who are granted the Faculty International Student Bursary (FISB) for 2015
should provide email confirmation from the faculty at pre-registration. This is to establish the
payable amount due.
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Section B (ii): Semester Study Abroad, Research Affiliates and Occasional Students
Semester Study Abroad students
Semester Study Abroad Programme Fees for 2015: per semester cost …..US$ 6 000
Fees will be payable in advance, prior to registration at UCT
Section B (iii): International Occasional Students
Independent International Occasional Students
This includes any international student. Students are required to write exams. A certificate of
attendance will be available on request. A South African matriculation exemption is required in
order to get acceptance into this programme. Students must have completed a degree.
International occasional students pay:
(a) the US$ course fee when registering for one or two courses in a semester; and
(b) thereafter local fees plus International Term Fee
US$ fee per course.............................. US$ 2 630
Fees will be payable in advance, prior to registration at UCT
International Students taking a course as part of a Jointly Offered Qualification
In the event that an international student is taking a course or courses as part of a jointly offered
qualification, and this is offered by a partner institution where there is an institutional agreement for
the jointly offered qualification, a student will be registered at UCT as an occasional student.
Moreover the student will pay an international administrative fee of R3 275 plus the course fee(s) for
the course(s) enrolled for at UCT.
Section B (iv): International Affiliates
The fees for visiting postgraduate students (excluding those in the Faculty of Science and Health
Sciences) are dependent upon the length of their stay at the University of Cape Town and are as
follows:
2 months or less................................ R 4 660
2 months to 4 months....................... R 8 770
4 months to 6 months....................... R 12 930
6 months to 12 months..................... R 17 240
Science and Health Science Faculty students should consult their Faculty Office
Section B (v): MBA students
MBA students must consult the Graduate School of Business for information on MBA
applications, fees queries and fees payment.
Section B (vi): US Federal Aid students
International full degree students with an approved US Federal Aid confirmation do not need to
pay the minimum amount prior to pre-registration. Please refer to galiema.darries@uct.ac.za
for further information.
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Payment of fees
For bank telegraphic transfers please pay to the:
University of Cape Town, Standard Bank of South Africa, Rondebosch branch, Branch Code:
025009, Account no. 071 480 234. Swift code: SBZAZAJJ. Bank address: Riverside Centre, Main
Road, Rondebosch 7700, South Africa.
Please ensure that you include your student/applicant number, surname and first names on
the transfer advice.
 Allow 14 working days for payment to appear in UCT bank account to avoid delays in
registration clearance being granted. Transfers between local bank accounts can take 2-3
days.
 Students should also email proof of payments to lindy.duncan@uct.ac.za or sharon.eatonbarnes@uct.ac.za prior to pre-registration and are strongly advised to bring a copy of the
payment document to pre-registration. Clearance will only be given when payment has
been received in the university’s bank account.
 Students who are sponsored by a UCT recognized corporate or government sponsor, must
please bring a copy of your 2015 bursary award letter at pre-registration. Students who are
receiving funding from a UCT department should take the funding confirmation letter to the
Postgraduate Funding Office to be endorsed.
 Students who have cancelled their UCT Residence Accommodation offer, should bring
confirmation proof from the Student Housing Office.
Please refer to the appropriate website for further information:
On-line 2015 fees book http://www.uct.ac.za/apply/fees
To make an on-line credit card payment http://www.uct.ac.za/apply/fees/methods/
To apply for US Federal Aid http://www.uct.ac.za/apply/funding/usfederalaid/apply/
Are you liable for international fees
http://www.uct.ac.za/apply/intlapplicants/degree/fees/international/
Step 3: Lifting the International Negative Service Indicator
IAPO will lift the international negative service indicator block on the system provided that all
documentation has been scanned, documentation data has been captured and proof of
payment has been received and captured. IAPO will give the student an IAPO clearance form to
present to their faculty, as proof of IAPO clearance, so that the registration can proceed.
i
Semester Study Abroad (SSA) students require medical aid cover until the end of the semester
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