INTERNATIONAL STUDENT ADMISSION
UNIVERSITAS SANATA DHARMA YOGYAKARTA
Mrican, Tromol Pos 29 Yogyakarta 55002, Telp. (0274) 513301, 515352 Fax. (0274) 562383
Homepage: http://www.usd.ac.id,
Eligibility for Admission
To apply, candidates must demonstrate good academic competence which is proven with high academic merit. International
students who do not have Bahasa Indonesia profiency and are applying for English Departments (either English Language
Education or English Letters), are not required to sit for the entry test for admission. However, the university conducts
application documents assessment based on which the eligibility for admission is decided.
Since USD does not offer any subjects in English except for the two English Departments, then International students who are
applying for other Departments are required to sit for the entry test for admission like other regular students. The admission
procedure for those applying for the non English Departments will follow the procedure of Indonesian candidates, which can be
seen in www.usd.ac.id.
International students must meet the academic, language requirements and commit to comply with particular regulations of
Indonesian government related to education policy in order to apply for a degree at USD.
International students are divided into two categories:
1. Regular students (for degree-seeking undergraduate and graduate students)
2. Non-regular students (for non-degree seeking students, e.g. Indonesian Language and Culture Intensive Course (ILCIC)
students, Darmasiswa students, Visiting students, and Exchange students)
How to apply – Regular Students (English Departments ONLY)
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Applicants pay US$ 20 non-refundable application fee (excluding transfer fee) by money transfer to the following accounts:
Bank name
: BRI
Name
: Universitas Sanata Dharma
Account no
: 1383.01.000001.30.3
Swift code
: BRINIDJA
Download the application form from www.usd.ac.id/en
Complete the application with the following supporting documents:
1. a certified copy of all academic certificates and transcript
2. a certified standardized English Language Proficiency Test Result (TOEFL, TOEIC, IELTS)
3. a certified copy of applicants’ passport, must be valid and current for the period of study in Indonesia
4. 4 current color photographs (red background) size 4x6
5. a financial guarantee statement (downloadable from www.usd.ac.id/en) enclosing a bank statement, indicating
applicants financial ability to undertake education in USD
6. a law and employment declaration (downloadable from www.usd.ac.id/en), stating that the applicants will not
engage in a job and will obey the Indonesian laws and regulations
7. a recommendation letter from applicants’ school/institution
8. an official medical documentation stating that the applicant is able to meet the academic demands in USD.
Send or email the completed form and all the required documents together with the original receipt of application fee
payment to:
International Office (Kantor WR IV)
Gedung Pusat lt 2
Universitas Sanata Dharma
Jl Affandi, Mrican
Yogyakarta 55281.
Indonesia
Tel: +62 274 518910 ext 1227
Fax: +62 274 562383
Email: io@usd.ac.id
If your documentation is in a language other than English, an official certified translation must be provided
All electronic documents must be in a file format that can be uploaded (e.g., PDF, doc or rtf text files or jpg image files) with
your application. File size limit is 2.5mb per file.
Once accepted, applicants will receive an official Letter of Acceptance from USD. Then, applicants have to go to the nearest
Indonesian Embassy or Consulate to ask for a recommendation letter to study in USD. This recommendation letter needs to
be sent to USD attn. IO as one of the requirements to apply for Student Visa (VITTAS).
Upon accepted, applicants pay by money transfer a one-off payment of IDR 3.155.000 (excluding transfer fee) to USD attn. IO
for Visa application, Visa conversion and immigration administration. Timorese students are excluded, since the visa
application is handled by an organization called AEITIL.
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Registration dates
Stage
I
II
III
IV
V
Registration
5 – 20 May 2015
21 May – 3 June 2015
4 – 17 June 2015
18 June – 1 July 2015
2 – 29 July 2015
Announcement
at www.usd.ac.id
26 May 2015
9 June 2015
23 June 2015
7 July 2015
4 August 2015
Payment
26 May – 3 June 2015
9 – 17 June 2015
23 June – 1 July 2015
7 – 29 July 2015
4 – 6 August 2015
Re-registration
11 – 25 June 2015
11 – 25 June 2015
23 June – 1 July 2015
7 – 29 July 2015
4 – 6 August 2015
Applying for VISA
Indonesia does not issue a student visa. To study in Indonesia, the international students (regular students) have to apply for a
limited stay visa (VITTAS) which is later converted into a limited stay permit (KITAS) in Yogyakarta. KITAS will be valid for either 6
or 12 months and can be extended every year, depends on the study period in Indonesia. USD through IO (International Office)
will assist the international students to apply for visa and deal with the immigration process.
Procedure:
1.
2.
3.
4.
5.
Applicants receive an offer of admission from USD.
Applicants ask for a recommendation letter from the nearest Indonesian Embassy or Consulate, and send it to IO.
Applicants transfer IDR 3.155.000 to USD attn. IO, and scan then email the receipt to io@usd.ac.id
IO will request for the applicants’ study permit to the Ministry of National Education in Indonesia (MONE).
IO will apply for a limited stay visa (VITTAS) valid for either 6 or 12 months (depends on the study period) to Immigration
Office Jakarta. Applicants MUST have minimum 18 months passport validity to get VITTAS which is valid for 12 months.
6. IO will send the study permit from the Ministry of National Education and from the Immigration Office to the applicants.
7. Immigration Office will fax the VITTAS to the nearest Indonesian Embassy (KBRI) or Consulate General of Republic of
Indonesia (KJRI) in applicants’ country.
8. Applicants get the VITTAS (index 316) in the nearest Indonesian Embassy (KBRI) or Consulate General of Republic of
Indonesia (KJRI) in applicants’ country by paying USD$110.
9. After obtaining VITTAS and arriving in Indonesia, applicants must register themselves to the Immigration Office within 7 days
since the entry permit (a stamp from Airport Immigration) is issued. Therefore, applicants have to report to IO no more
than 6 days after arriving in Indonesia. IO will then convert VITTAS into KITAS to the Immigration Office in Yogyakarta.
10. IO will register the applicants to the Police Office in Yogyakarta to get a Certificate of Police Registration Card (Surat
Keterangan Lapor Diri / SKLD).
This process will take at least two months.
We strongly advise the applicants, who plan to study for 6 months or more, to arrive in Indonesia only with VITTAS. Do not use
other visa such as Social-Cultural Visa (VKSB) or you will have to go to the Immigration office every month for extension and have
to leave Indonesia after six months to get a new visa.
Immigration fee (the price is subject to change, depends on the applicable policies at that time ):
No
1
Applying for VITTAS:
Details
2
 Applying for Study Permit
 Converting VITTAS into KITAS
 Applying for SKLD
 Administration
Issuing VITTAS (one off-payment)
3
Extending KITAS for another 12 months (every year):
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Place
Fee
IDR 3.155.000
 MONE in Indonesia & Immigration Office Jakarta
 Immigration Office Yogyakarta
 Police Office Yogyakarta
 USD
Nearest Indonesian Embassy (KBRI) or Consulate General
of Republic of Indonesia (KJRI) in applicants’ country
 800.000
 1.855.000
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0
 500.000
US$ 110
IDR 3.155.000
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Renewing Study Permit
Extending KITAS
Extending SKLD
Administration

800.000
 1.855.000

0
 500.000
MONE in Indonesia & Immigration Office Jakarta
Immigration Office Yogyakarta
Police Office Yogyakarta
USD
International students who plan to study less than 6 months (e.g. non-regular students) might use Social-Cultural Visa (VKSB
index 211). VKSB is valid for either 30 or 60 days, and renewable up to 4 times.
Procedure:
1.
2.
3.
4.
5.
6.
Applicants fill in an application form for VKSB (USD form)
Applicants receive a Letter of Acceptance from USD.
IO will apply for VKSB to the Indonesian Embassy (KBRI) or Consulate General of Republic of Indonesia (KJRI) where the
applicants wish to obtain the Visa (via telex visa).
Applicants fill in the VKSB form in the KBRI or KJRI, and pay the Visa fee of ± US$ 65. (Different KBRI might charge different
fee).
The Visa will be valid from the date written in the entry permit (a stamp from Airport Immigration), upon the applicants
arrival in Indonesia.
The Visa will be valid for either 30 or 60 days (as what is stated in the entry permit).
Extending VKSB:
1.
2.
3.
4.
5.
Students apply for extending VKSB to IO 1 week before expiry date. Students who extend VKSB less than 7 days before
expiry date will be charged for overstay for IDR 300.000 per day.
Students submit the necessary documents required:
 Departure card (White card)
 Passport (original)
 A copy of the plane ticket / itinerary
 Current color photographs (red background), size 3x4 and 2x3, 4 each.
IO will apply for extending stay permit (valid for 30 days) to the Immigration Office Yogyakarta.
Once extended, VKSB will be converted into Stay Permit (Ijin Tinggal).
Ijin Tinggal is renewable up to 4 times (each valid for 30 days). Maximum validity will be 6 months (for a 60-day VKSB). After
six months, applicants need to leave Indonesia to get a new visa.
Immigration fee
No
1
2
Issuing VKSB
Details
Place
Nearest Indonesian Embassy (KBRI) or Consulate General of
Republic of Indonesia (KJRI) in applicants’ country
Fee
US$ 65
(might be different for
each KBRI)
Extending VKSB:
 Renewing Stay Permit II
 Renewing Stay Permit III
 Renewing Stay Permit IV
 Renewing Stay Permit V
 Administration
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Immigration Office Yogyakarta
Immigration Office Yogyakarta
Immigration Office Yogyakarta
Immigration Office Yogyakarta
USD
IDR 355.000
IDR 300.000
IDR 300.000
IDR 300.000
IDR 500.000