College of Engineering
Department/Center/Institute/Program Line One
123 Building
1234 Street Name
City, OH 12345-6789
614-xxx-xxxx Phone
614-xxx-xxxx Fax
osu.edu
{Date}
Dear {name}:
I am pleased to offer you the appointment of Student Associate, position # {#########} with the {department}
within the College of Engineering at The Ohio State University. The offered position is part-time for up to {#}
hours per week and temporary beginning on {date} and ending on {date}. This appointment is paid monthly on
the last business day of the month at a rate of {$$} per month and is contingent upon satisfactory performance
and funding availability. {Your May and August paychecks will be prorated based on the number of days worked
during those months}. You will work under the supervision of {supervisor}. {Option to include description of
duties}
Please note the Student Associate position does not include the payment of tuition and fees or the student health
insurance premium benefit. There is not an enrollment requirement to hold a Student Associate position.
Once you are an active employee in the Human Resources Information System, you will be able to set up your
direct deposit and W-4 tax data in Employee Self Service at eprofile.osu.edu. Please note international student
hires must complete tax information online in Glacier. Information regarding Glacier is available online at
http://controller.osu.edu/pay/pay-nonres.shtm. Tax related questions should be directed to the Tax Office at
taxoffice@osu.edu.
Please review the Monthly Pay Period Schedule at http://www.controller.osu.edu/pay/pay-calendars.shtm to
review the pay period schedule and corresponding pay dates.
You may indicate acceptance of this position by signing below and returning a signed copy of this letter to me at
the above address. I would appreciate receiving a response to this offer by {date}.
We are delighted to have you join our department. Please feel free to call {supervisor/admin contact name and
phone number} if you have any questions about the department, the university, or the terms of this offer.
Sincerely,
name
title
cc:
Department HR Professional
COE, iss. 07/2015
Addendum/Attachment
I acknowledge receipt of this letter, and I accept the position offered.
Signature
Date