Hinckley Public Library
Board of Trustee Meeting Minutes
August 12, 2013
At 7:16, Board President Karen Yaggie called the public hearing on the FY 2014 budget
and appropriations to order.
There were no comments from the public.
At 7:30, Board President Karen Yaggie ended the public hearing.
At 7:30, Board President Karen Yaggie called the regular meeting to order. Greg Finch,
Amie Carrie, Trish Prellberg, Jack Haines, Maureen Witte and Rylie Carter were present.
Arlen Carls was absent.
Approval of Minutes
The minutes of the July 8 meeting were approved as amended.
A motion was made by Jack and seconded by Amie to approve the July 8 closed
session minutes as presented: passed unanimously via roll-call vote.
Comments from the Public
No comments
Secretary’s Report
Rylie received a letter inviting the Board to a September 17th meeting with the
Malta Library Board to get acquainted and discuss fundraising.
Treasurer’s Report
Greg highlighted some aspects of the Budget and said that some funds received in
June may not be in the budget. He also noted that roughly half the fiscal year’s
taxes have been received.
A motion was made by Jack and seconded by Amie to accept the Annual
Treasurer’ report: passed unanimously via roll-call vote.
Approval and Payment of Bills
A motion was made by Greg and seconded by Maureen to approve reports and
pay the necessary bills: passed unanimously via roll-call vote.
Director’s Report
Rylie and Greg attended a Local Units of Government seminar hosted by the
DeKalb County Clerk. Representatives of many local libraries were present. The
seminar covered records disposal, Freedom of Information Act, and other issues.
Staff meetings continue to be held on the second Saturday of each month. The
July session included preparation for the Fun Fair and August the celebration of
Kristen’s 18th birthday and Lynne’s 25 years of service to the Library. Rylie also
conducted training for the new interlibrary loan system.
Rylie attended an Illinois Library Association Orientation for new committee
members. She had been appointed to the Best Practices Committee. She will be
writing blog entries, Facebook posts, and an article for ILA Reporter about best
practices in social media for libraries.
The PrairieCat delegate meeting was contentious. The representative from
Innovative faced many pointed questions about why services that were promised
from the beginning have yet to materialize.
Rylie and Cindee will represent the Library at the annual Ice Cream Social
sponsored by the Business Association. They will give away scratch and sniff
bookmarks, candy, and kites left over from Kite Day. Rylie will have a
PowerPoint presentation of pictures from the Summer Reading program.
Although 37 children had signed up, only 20 people, including adults, attended
the Science Alliance, a program Rylie would like to feature next year. One
hundred and twenty five attended the Fun Fair, which represented a decline from
past years. Story Time was the most popular program during the summer, which
an average attendance of 25 people. Twenty-six attended the final session, with
Katie Logan from South Moon Barbecue as the guest reader. While attendance
was lower, other small libraries in the area also experienced low attendance for
summer programs.
The children’s reading program had lower interest this year with 116
participating, but the adult program had 45 having signed up and having read 170
books. Twenty-one teens signed up and read a total of 111 books.
Friends of the Library Report
Friends of the Library met on August 6.
Friends has $1,651.35 in the treasury, with $400 still owed upon completion of
the table. Money from the used book corner now goes to Friends, and they may
not conduct the garage sale next year because it only raised half the expected
amount of money this year.
Anne is attempting to arrange a program at Schnuck’s where use of a card would
give a percentage of purchases to the Library. In other fundraising discussions,
Friends decided not to do PartyLite, but will look into Lush Brush and a back to
school day fundraiser by South Moon.
Friends discussed doing a second giving tree which would focus on donations to
the Library and decided that more research was needed before deciding whether
or not to apply for 501c3 status.
Friends will again do a float for the Homecoming Parade.
Ann Price resigned as president.
No date has been set for the next Friends meeting.
Budget Committee Report
The Budget Committee agreed on the final budget changes through email. They
hope to have quarterly meetings this year.
Unfinished Business
The fiber optic network is coming to the Library soon.
Input for the SWOT Analysis is still needed.
A proposal was made by Trish and seconded by Greg to accept Resolution 14-01
to enroll the Library in PrairieCat Basic Online: passed unanimously via roll-call
vote.
A proposal was made by Jack and seconded by Maureen to accept the new policy
on paying bills: passed unanimously via roll-call vote.
The Board discussed new job descriptions, including one for children’s librarian
without taking final action.
New Business
The Library will close for two days, August 22-23, while the auditorium floor is
being refinished. The library’s carpet will be cleaned at the same time. The lowest
quote Rylie obtained was from Steamgard for $248.
Certification of the .02% Maintenance Tax was not opposed.
A motion was made by Jack and seconded by Greg to pass Ordinance 14-05
Budget and Appropriations: passed unanimously via roll-call vote.
Certification of Ordinance 14-05 took place via the signatures of Karen and Jack.
The Board discussed the working budget for the new fiscal year.
The Hinckley Historical Society has requested the donation of old land titles
stored at the Library. The Board voiced no objection to the HHS acquiring these.
A motion was made by Jack and seconded by Amie to adopt the updated Library
Card Policy to include reciprocal borrowers: passed unanimously via roll-call
vote.
A motion was made by Greg and seconded by Amie to adopt the Interlibrary Loan
Policy; passed unanimously via roll-call vote.
The Board tabled action on the Fines and Fees Policy.
Rylie will be attending the ILA conference October 15-17. The cost is $200 plus
hotel for the conference.
Other Business
Karen received an email from the Community Building Board raising issues with
clean up after the Fun Fair.
The Board discussed a commemoration for Lynne’s 25 years of service.
At 8:55, Board President Karen Yaggie adjourned the meeting.