Aligarh Alumni Association, Washington DC
PO Box 1877, Ellicott City, MD 21043
The Association that has been serving the community since 1975
We sincerely thank our patrons for supporting us all these years
Trustees: Tariq Farooqi (Chairperson); A Abdullah, Aftab A Ansari, S Rafat Husain, Aisha A khan
Executive Council: Razi Raziuddin (President); Wazir H Qadri (Treasurer); Zafar Iqbal (Secretary)
February 21, 2014
Dear Friends:
The Annual General Body Meeting and election of the Aligarh Alumni Association, Washington,
DC, will be held on Saturday, March 22, 2014, at the auditorium of Montgomery County
Executive Office Building, 101 Monroe Street, Rockville, MD 20850, starting at 2:00 PM. You
are welcome to bring your friend; however, only eligible members can vote. Dr. Syed Amir is
appointed as the Election Officer.
In addition, the attached amended Constitution and Bylaws document will also be voted upon.
Light refreshments will be served.
Should you have any questions, please call the election officer (301-424-8352), any of the
Trustees or Executive Council officers.
With best regards,
Sincerely,
Razi Raziuddin
Tariq Farooqi
President
Chairperson
Attachments:
Meeting Agenda
Nomination Paper
Constitution & Bylaws document showing the original and proposed amendments
AGENDA FOR ANNUAL GENERAL ASSEMBLY MEETING
Date: March 22, 2014
Time: 2:00 PM
Venue: Montgomery County Executive Office Building (EOB) Auditorium
101 Monroe Street, Rockville, MD 20850
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Payment of membership dues - $30 (family) and $20 (single)
Call to order
Tilawat
Welcome by the outgoing President
Minutes of the last General Assembly meeting
Annual report by the outgoing President
Annual Report by the outgoing Chairperson
Treasurer's report
Trustees’ Financial Report
Report of the Scholarship Committee
Report of the Investment Committee
Wazir Qadri
Razi Raziuddin
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Elections: EC, Trustee
Election of Chair of the BOT (by BOT members only)
Amendment of Bylaws
Syed Amir
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Transfer of Council’s Operating Account checkbook from the outgoing Treasurer to the
new Treasurer
Transfer of files and records from the outgoing Council to the Board of Trustees
Adjournment
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Razi Raziuddin
Zafar Iqbal
Razi Raziuddin
Tariq Farooqi
Wazir Qadri
Rafat Husain
Aftab Ansari
Wazir Qadri
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Directions:
From I-270, take exit# 6A, W. Montgomery Ave, (Rte. 28) towards Rockville. Drive 1.2 miles.
Bear right on Jefferson St. Go 0.5 miles. Turn left on Monroe St. The Executive Bldg. will be on
your left. Public parking is available at the intersection of Jefferson St. and Monroe St.
NOMINATION PAPER 2014
PAGE 1: RULES (2014)
Election Date: March 22, 2014
Nomination Receipt Deadline: March 17, 2011
WHERE AND HOW TO SUBMIT NOMINATIONS: Nominations may be submitted to Dr. Syed Amir,
Election Officer, by mail (402 Ritchie Highway, Rockville, MD 20852); by phone (301 424 8352), or by Email (qavisa@verizon.net).
DEADLINE FOR THE NOMINATION: Nominations must reach the election officer five days prior to the
election date (on March 17, 2014). Floor nominations on the election date will be allowed only for
those positions for which no valid nomination is received by the deadline. Thus, for the Council
positions even if one valid nomination for a particular position reaches the Election Officer by the
deadline, floor nominations for that position will not be allowed; and for the single Trustee position
floor nominations will not be allowed if a valid nomination has been received by the deadline.
VALID NOMINATIONS: In order for a nomination to be valid: (a) the nomination must be endorsed by
two voting members (a proposer and a seconder) — the two endorsements may reach either
separately or together; (b) the proposer and the seconder must both be eligible voters; (c) the
candidate must be eligible for the position; and (d) the candidate must express consent for the
nomination.
ELIGIBILITY TO PROPOSE/SECOND/VOTE FOR ALL COUNCIL POSITIONS: Two-month Regular or Life
membership in the Association—each eligible person will carry one vote.
ELIGIBILITY TO SERVE AS PRESIDENT-ELECT: Current Regular (or Life) membership for 2 consecutive
years; plus 1 year service on the Council; plus alumnus (former AMU student or staff).
ELIGIBILITY TO SERVE AS SECRETARY-ELECT or TREASURER-ELECT: Current Regular (or Life
membership) for 2 consecutive years.
LIMIT ON THE CURRENT “ELECTS”: A person who holds an “Elect” position is not eligible to run for any
Council seat.
TERM-LIMIT FOR COUNCIL: A person may serve on the Council for no more than 4 consecutive terms.
ELIGIBILITY TO SERVE AS A TRUSTEE: A total of 15 years of Regular or Life membership, plus alumnus
(non-alumnus allowed if alumnus not available).
TERM-LIMIT FOR TRUSTEES: A person may serve as a Trustee for no more than 2 consecutive terms.
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Note about the Rules: These are abbreviated guidelines, and should be considered in context of the
current Bylaws
NOMINATION PAPER 2014
PAGE 2: NOMINATIONS (2014)
Nominations for the following positions are sought; you may nominate for all the positions or for fewer
positions:
COUNCIL: (Nominate or vote for one candidate for each of the following SIX positions. You may
nominate or vote for all the positions or fewer.)
1. PRESIDENT
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2. SECRETARY
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3. TREASURER
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4. PRESIDENT-ELECT
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5. SECRETARY-ELECT
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6. TREASURER-ELECT
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TRUSTEE: Nominate or vote for ONE candidate on each nomination paper. Two trustees will be
elected for 5-year.
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PROPOSED BY:
__________________________________
Date _________
SECONDED BY:
__________________________________
Date _________
CURRENT & RETIRING OFFICERS OF THE COUNCIL 2014
President
Secretary
Treasurer
Dr. Razi Raziuddin term expires.
Dr. Zafar Iqbal’s term expires.
Mr. Wazir Qadri’s term expires.
CURRENT & RETIRING TRUSTEES 2014
Dr. A. Abdullah (until March 2013). A new Trustee will be elected
Mr. Tariq Farooqi (until March 2014). He was elected to fill Dr. Raziuddin’s position. A new Trustee will
be elected
Dr. S. Rafat Husain (until March 2015)
Mrs. Ayesha Khan (until March 2016)
Dr. Aftab A. Ansari (until March 2017)
APPENDIX 4—SUCCESSION OF COUNCIL
All transfer of responsibilities, power, files, records, and checkbook(s) shall take place on or about
April 1 as decided jointly by Council and BOT. Irrespective of the election date, the Elects will be
considered in power effective April 1, even if the transfers are done on a different date(s).
a. The outgoing Council shall transfer bank checkbook(s) to the new Treasurer; and all files,
documents, records, assets and liabilities to the Trustees. The Trustees and the Council Officers
shall meet for the required amount of time and ensure that all items are in order.
b. The Trustees shall bring to the election meeting the necessary documents (for example, a
corporate resolution from the Trustees and a bank signature card) that may be required to change
the mailing address and signatures for the Council’s Operating Account. The corporate resolution
will authorize that: i) the bank statements be sent to the Trustee of Funds and a duplicate to the
new Treasurer; ii) the Trustee of Funds, new Treasurer and the new Treasurer-Elect will have
signature authorities on the Council’s Operating Account, with only one signature required on
checks; and iii) only the Board of Trustees, and no single individual, has the authority to close or
freeze the account or change its mailing address. The corporate resolution shall be signed by at
least half of the Trustees as signatories of the resolution.
c. The Trustee of Funds, the new Treasurer and the new Treasurer-Elect shall provide their sample
signatures on the corporate resolution and/or signature card, as may be required by the specific
bank of the Council’s Operating Account. The duly signed corporate resolution/signature card/any
other documents required for the three purposes stated in Section 1.b of this Article shall be
transmitted to the bank promptly.
d. The Trustees shall provide to the new Council Officers printed guidelines and samples showing how
record keeping and finances are to be handled.
APPENDIX — SUCCESSION OF BOT
BYLAWS: X.9.f. Immediately following the election of the Trustees, the latter shall elect from amongst
themselves a Chairperson.
END