Job Description
Job title: Stakeholder relations adviser
Pay band: 8
Responsible to: Head of Communications
Purpose of the job: The stakeholder relations adviser will develop, manage and advise on relationships with
external organisations, overseeing and co-ordinating mutually beneficial relationships built on a firm
understanding of one another’s policies and strategic priorities.
Collaboration is key to OFFA’s vision and way of working. We already work well with other organisations and
we want to strengthen those relationships, making sure that we are talking to and influencing the right people in
order to achieve our strategic aims.
This is an exciting new role that will sit within OFFA’s communications team. You will co-ordinate and manage
the way we engage with and communicate to key stakeholders, identifying the most effective ways to build their
understanding of our policies and messages and to enhance our own understanding of relevant work that they
are doing.
You will create, manage and monitor a stakeholder engagement plan for OFFA, managing communication to
and from stakeholders, writing and co-ordinating briefings and Powerpoint presentations for the Director and
Assistant Director, and co-ordinating, and sometimes drafting, OFFA’s responses to consultations and calls for
evidence. You will have excellent interpersonal skills, an ability to think strategically, and excellent oral and
written communication skills. The role will involve a high level of judgement on your part – for example, you will
advise on the most effective way to build a relationship with a particular organisation and what messages we
should include in a conference speech by the Director or our response to a consultation. You will also need to
have excellent planning and organisational skills, creating systems that enable stakeholder knowledge to be
effectively disseminated and shared within OFFA, and acted on in future interactions.
Your work will involve:
Stakeholder engagement
 Creating, overseeing and monitoring a stakeholder engagement plan for whole organisation,
particularly engagement by the Director and Assistant Director. This will include:
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Working with communications colleagues to prioritise the external organisations we engage
with – monitoring these priorities to reflect the changing external climate and our own
strategic priorities
Advising Director on invitations to speak at conferences, seminars, round-table events etc.
Identifying and seeking high value speaking opportunities/meetings for Director in line with
our strategic plan and communications strategy
Creating and managing a database logging our engagement with stakeholders, any
outcomes or actions to be taken as a result of this engagement, and what our stakeholders’
priorities are
Advising on the potential implications of stakeholder priorities and messages, including
horizon scanning
Co-ordinating engagement with external organisations (other than operational engagement
with institutions) by members of the policy team
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Regularly reviewing success of stakeholder engagement and advising team on the best way
to influence particular stakeholders
Networking with key stakeholders to gather intelligence on their policies, attitudes, current
work and upcoming publications/announcements
Communication to/from stakeholders
 Assessing the information we receive from Parliamentary monitoring and disseminating within team
as appropriate
 Ensuring that key stakeholders are kept well informed of forthcoming OFFA publications/events etc
 Monitoring and disseminating stakeholder press releases, reports and statements
 Ensuring that publications/speeches/press releases by key stakeholders are read by appropriate
team member and key findings clearly interpreted and disseminated to wider team. This will involve
liaising with colleagues in the policy, evidence and analytical teams to assign a ‘reader’ to key
publications and ensuring that the key findings are communicated effectively to the wider team
 Creating/maintaining systems to share our understanding and knowledge of stakeholders
 Acting as a first point of contact for general stakeholder queries (not queries from institutions)
Briefings
 Preparing/writing and co-ordinating briefings for the Director and Assistant Director in advance of
stakeholder meetings, for example meetings with Ministers or appearances before the BIS Select
Committee, liaising with policy and communications colleagues as necessary.
 Using stakeholder understanding and knowledge of our communications strategy to advise policy
advisers who are writing a policy briefing for the Director or Assistant Director in advance of a
speech/meeting/roundtable event
Presentations
 Liaising with communications colleagues to agree on the key messages for a presentation by
Director/Assistant Director or other members of the team
 Creating bespoke presentations and speaking notes for Director and other team members, drawing on
our existing database of Powerpoint slides and creating new slides as necessary
 Working with policy colleagues to update our database of presentation slides with latest data, examples,
and case studies
Consultations
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Managing and co-ordinating OFFA’s responses to consultations/calls for evidence, writing or
contributing to such responses as necessary. This will include:
- identifying relevant consultations and the level of response required
- planning the work and information needed to respond
- co-ordinating responses from policy colleagues