BOARD MEETING MINUTES
Wednesday February 18, 2015 5:30PM at River Hall
Attendees:
Association President: Jan Bouten
Board Members: Cristina Guibao, Board Chair; Megan Dress, Board Secretary; Bill Graves, Billy Bond, Karl
Friedrich, Nicole Storey
Homeowners: Jodi Rump, Margaret Cardwell, Jerry Schwartz, Barney Lee, Russell Carter
Finance Committee: Phil Gray
Management Representatives: Erin Walker, Lance Byrd and Jason Welchel.
Cristina Guibao - Meeting Called to Order at 5:30pm.
Approval of the January 21, 2015 Meeting Minutes – Nicole made the motioned to approve as written, Megan
seconded and motion carried unanimously.
Homeowners Questions & Comments:
Barney Lee brought up a concern with the gravel pathways, especially around Mallard and Purple Martin Pond.
The Landscape Architect to look at this area for a recommendation.
Reports
• Commercial District: nothing to report
• Arbors Apartments: tree trimming will be going on quarterly around their property
• Finance Committee: Phil Gray reviewed the financials on behalf of the Finance Committee. The committee
will meet in March for its first review of the draft Reserve Study. The committee is looking into FDIC
insurance limits on accounts with more than $250,000
• 25th Anniversary Committee: (Megan Dress) The 25th Anniversary will be closed out at this year’s Crawfish
Festival. Reviewing the possibility of auctioning the current banners and having new ones made.
• Landscape Committee: (Jodi Rump) preliminary schematic deliverables will be ready Feb 27 from
Landscape Architect. Drawings to be shared with residents once further along.
Management Company Report & Action Point Review
• Receivables: At the end of January there were delinquent payments over 90 days in the amount of
$13,615.61, of which $4,806.33 has been collected. There are 3 units in collections. Lien has been
filed on Garland. The management company would like to move forward with a suit against Garland.
• 2015 Projects:
1. Computers for Mgmt office: Computers to be installed during the week of February 16.
2. Reserve Study: Initial drafter shared with Board and Finance Committee for initial review.
• Other on-going management issues
1. Neighborhood Watch Program: The funds have been received
2. Town Advisory Committee: The TAC presented letters to management for review by the
Association’s attorney.
3. Management Compensation Plan: To be voted on the document at the February meeting.
4. Resident Survey: The resident survey was distributed on February 4, 2015 and will be open until
February 23, 2015. To date 201 residents have responded.
5. Elections: Management will meet with the TAC to review once the new manager is on Board.
6. Manager: The new manager, Lance Byrd, will start on February 18.
7. Board Training: April 1, 2pm-5pm in the Conference room at River Inn
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Building Link: gave 30 day notice for cancelation, looking for more alternatives for a maintenance tracker
Old business
 2014 Major Projects
o Erosion Wolf River Bank update: received bids from 3 contractors, with a 4th bid coming. Planning
Town Hall meeting once exact method of repair and contractor chosen.
o Ponds Update: (Ratify written consent) Megan Dress made a motion to ratify the Board’s
unanimous electronic vote regarding the selection of Magnolia Underground Construction for
repairs of Taylors Pond and authorization of the work as per the bid submitted by the firm on
December 12, 2014, Karl Friedrich seconded the motion and it carried unanimously
o Landscape Architect: Ritchie Smith will have the first deliverables by February 27.
o Street Repairs: To be completed in conjunction with erosion project. Identify areas in most need of
repair and soliciting bids.
o Reserve Study: First draft to be reviewed by Finance Committee
o Entries and Gazebos: Soliciting bids on the Settlers Point and the Ritchie Smith is looking at the
entrances
 Resident Survey: 201 surveys have been completed so far, cut off is Feb 23, 2015
 Incentive Compensation Review: The Board discussed and suggested a few clarifying points in the
language. Nicole Storey made a motion to approve the presented plan with the suggested changes.
Karl Friedrich seconded and the motion carried unanimously.
 The Board discussed and agreed to moving board meetings 6pm.
 Events for 2015o Easter Egg Hunt: 2 volunteers identified
o Crawfish Festival: Russell Carter laid out the plans and asked for approval to close Harbor Town
Square from 7am-11pm April 18th, and requested 75 trash cans. Megan Dress made the motion to
approve the closure and Bill Graves seconded, and the motion carried unanimously.
o Harbor Town 5K: Organizers will be at March bard meeting
o Dog Show: Jodi Rump to check with Pam Mackey on details for 2015.
New Business
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Harbor Town Center / Garland Building: Bill Graves made the motion to go forward with the
judgment as recommended by the attorney, Megan Dress seconded the motion and it carried
unanimously. The Board recommends all businesses be contacted as well ahead of the filing.
Park maintenance and inspections: Management will look for a professional inspector
Events for 2015
o National Guard Concert (June 28): Board recommends going ahead with this
o 30 days of Opera: (September 12): Board recommends going ahead with this
o Bartlett Community Band: Board recommends going ahead with this. Management to find a
suitable date.
Review Changes to Resolution: Megan Dress made the motion to approve Admin Resolution
1,3,4,7 as changed, Nicole Storey seconded the motion and it carried unanimously. Megan Dress
made the motion to approve Equity Resolution 5, 8 with the changes, Billy Bond seconded the
motion and it carried unanimously
Dog Park: The Board discussed the issue and recommends not having a dog park in Harbor Town.
The city dog park in Greenbelt Park is pursued and awaiting funding.
Hanging Baskets in Commercial District. The Board reviewed the bid received and decided not to
move forward at this time
Management left and Executive Session began at 7:15 PM.