CVSA BUDGET MEETING
October 5, 2015
5:30, ROOM 1715
Attendance: Laura, Alastair, Sarah B, Sarah H, Jodie, Jamie, Courtney, Maggie, Eastman, Christy, Max, Julia,
Dave, Brenna, Stipe, Patrick, Reuben, Dom, Julia N, Laura, Peter Conlon, Katie
1. Call to order
Dom, Courtney
[ACTION REQUIRED]
2. PDR- Meagan Walker
[ACTION REQUIRED]
 Surgical Summit in Nashville, TN
 Present her research
 ACVS
 4 day conference with labs and seminars
 Network with specialists and general practitioners
 She is only DVM student going
 Collaborate with social media
 Asking for $500
 Discussion/Vote
 Alastair: Motion for 50% seconded by Sarah
 Dom: Motion for $200 seconded by Patrick
 8:10
 Voted to give $200
3. PDR- SVECCS
[ACTION REQUIRED]
 Lunch talk by visiting veterinarian from Czech Republic
 GDVs: clinical signs, prevention, diagnostic testing and treatments
 Aimed at all phases
 Lunch talk on October 14th
 Money is for refreshments and food
 Asking for $200
 Discussion/Vote
 Dave: Motion for full amount seconded by Dom
 One Abstained
 Majority vote for full amount
4. Any class/executive updates?
 College Updates: Dr. Conlon
 Dean has started at OVC
o Cards to welcome Dean
 Wonderful Professional Welcoming Ceremony
o Great turn out
o Excellent speakers
 24/7 access to OVC
o Email was sent out today
o If not working after 7pm tonight, contact Dr. Conlon
 Meeting with Accreditation Sites team – Tuesday, Oct 20 @ 12:30 – 2pm in 1715
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Will be asking about experience here as students
Accreditation link
8 people giving evaluation
Keep OVC clean
a. Suggestion for more garbage cans and recycle bins
 President- By-elections underway, CSA rep: Laura
 Sent out email today
 Encourage classmates to submit names
 No SOCO applicants
 Nominations close on Friday
 Polls starting Wednesday, October 14th
 Committee descriptions sent out
 Need two people for CVSA rep
 Meeting with room booking committee for better communication system to avoid double
booking
 SOCO Updates: Stipe
 Launch Lunch talk on Monday, November 30th
 OVC Caf Spin on Jan 8th
 Inside Ride on Saturday Jan 24th
 Halloween-themed event for food bank?
 Next semester in February have cupcake sale for human society?
 If any other suggestions for more CVSA events, let Stipe know
 Technology Updates: Alastair
 Juniors give Alastair contact information
 Vice President Updates: Courtney
 Wednesday willing to do another bus training and SRM training
o Possibly do these two together
o Phase reps: determine if class needs another SRM training
 Merchandise Update: Maggie
 Very busy today at sale
 Ipad malfunction but resolved
 Email will be sent to confirm that we can take credit and debit
5. Budget- Sarah Brodie, Senior Treasurer
 Income
 Budgeted (37,067.02), actual ($46,172.72), budgeting for this year ($42,180.84)
 Merch: $5000 made last year when budgeted $500
o Budget $3000 this year
o Sold $1300 for merch today but items priced low
 Corn Roast
o No receipts kept from last years event
o 156 people came this year
o $2/students, $5/non-OVC for next year
a. How many non-OVC students at Corn Roast this year? 10
o Sep 2016 - budgeted $350
 Expenses
 SCVMA $5 each student to register all OVC students
 OVC Club Money (25 clubs)
o 150 dollars given to each club when approved
 SRM bill will probably be around $700
 Symposium savings – audit cost over $3000 this year
 CVSA Specific Events
o Food for meetings around $400
o Social events
a. Get money from student tuition, put more toward student events
b. Budget: $1000
o Business Cards for 1st years = 400 dollars
o SEC meeting on October 28th at 5:30-7:00pm
o SEC social
a. Mixer on main campus
b. Space booked for reps from different colleges to attend
c. 10 dollars/person and 15 will probably go
o Buddy Mentor Lunch
a. Pairing clinicians and students
b. Blocked out because it has not been done and currently no plans to do it
i. Remove from budget?
c. Has not been done for two years
o College Royal Display
a. Saved money on it
b. No proposed expenses
o Merchandise
a. Expected $3000 revenue
o Ipad Transaction Fees
a. Many people did not pay at sale today because there was Ipad malfunction
b. 2.75% per transaction to pay for Ipad
o Fall Corn Roast
a. Spent $1000
b. Only $700 next year
c. Keep receipts!
d. For next year, ask dietary restrictions when selling tickets
e. Make ticket valid for certain food?
 Funded Events
o PDR fall
a. First come, first serve
b. 2015-2016 budget: 4500 dollars
c. Include something for Global Vets (GVs)? Suggestions?
i. Try to eliminate the numerous amounts of PDR’s from GVs
ii. Student Travel Fund
iii. Put max amount of money on applicants – consider for voting at
next meeting
iv. Do we still make them a part of PDR request?

v. Work cost into budget every year and put condition on it
vi. CVSA compensation of individual giving talk to students about
skill they learned and how to perform it
vii. Application process - everyone apply by certain time
viii. Internal (lunch talks, club events) vs. external (individuals, travel)
– consider for voting at next meeting
ix. Travel award/grant to apply for
x. GV’s own funded events, keep 4500 as total, individuals go
through application process – consider for voting at next meeting
xi. By this Friday, email Treasurers or Secretary if more
proposals then vote next meeting
o PDR Winter
a. Suggested to make PDR year long
 Anatomy Display
o Boards were re-used last year
o Still in good condition
o Budget of $100
 Family and Friends Day
o Made money off of sponsors so did not use budget last year
 Teddy Bear Surgery
o Caracals and Komodos
o Komodos went into class expense last year
o Budget of $1600
 Exhibition Game
o Budget $500 for this year
o Suggestion of hockey players having to pay portion of money toward Exhibition
game as opposed to increasing Challenge Cup
 Challenge Cup Hockey
o How much do we want to spend on hockey?
o It is historical and huge part of OVC
o Budget of $3500
 Miscellaneous
o Incidental Spending
a. Used tables from PHC for Corn Roast so did not have to buy them
i. Money spent on Ipad, stamps and yearbook cover design
b. Budget of 100 dollars (Sarah needs envelopes and stamps)
o End of Year Lunch Talk
a. Budget of $900
o Office Revamp
a. Given $1500
b. Probably will not get spent this year
i. Suggestion to use money toward Yearbook Drop Box (drop
pictures, etc.)
Carry over
 Enough money to sustain us until we get student fee check in Mid-October
 $27,000 left from last year
 Where are we going to spend money?
o Suggestions emailed to Treasurers or Secretary by this Friday and vote on it
next meeting
 Vote to accept tentative budget – Dom, Dave - Majority
6. Call to adjourn meeting - Majority
 Next meeting October 19