CVSA MEETING
November 2, 2015
5:30, ROOM 173
Attendance: Laura, Eastman, Max, Katie, Maggie, Patrick, Julia, Courtney, Jamie. Liz, Jodie, Stipe, Brenna,
Julia, Dom, Ale, Christy, Sarah, Reuben, Dean Wichtel, Brenda, Alastair, Sophia, Alysha and Laura
1.
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3.
4.
5.
Call to order
Dom, Courtney [ACTION REQUIRED]
Introductions
Approve minutes from October 19, 2015
Dom, Katie [ACTION REQUIRED]
Approve agenda
Patrick, Courtney [ACTION REQUIRED]
Class updates
 2016 (Caracals):
 Not present
 2017 (Komodos):
 Elf auction is well underway
 Confirming prizes
 Waiting for SRM approval
 2018 (Owls):
 Pet photos is Saturday, Nov 14th
 Volunteer sign-up
 2019 (Krakens):
 Family and Friends Day planning
 Process of finding guest speakers
 Merch order submitted
6. College updates
 Dr. Jeffrey Wichtel- Introduction from the new OVC Dean
 First month for new dean
 Improvements given from SITES Accreditation team
o Process went very well
 Open door policy
 Brenda Whiteside, VP Student Affairs- Strategic Renewal Plan
 Student Representative for Senate is Stipe
 Last plan written 1995
 Engage community with division of process between phases
 During Fall, each senator is to have conversation with stakeholders
 Will be getting email about this for everyone to get involved in focus group
 Want to engage students!
 In January, broad themes emerge
o Create subgroup that dive deep into those themes
 Draft plan hopefully by April
 What makes Guelph unique?
 What do we need to keep?
 What do we need to improve on? What should be our focuses?
 Want to hear all the voices and their opinions
 Why did you come to Guelph? What makes this place AWESOME?
o Vet college
o Great research coming out of school
a. Demonstrating ways to implement new research
o Reputation of Guelph
o Specificity of majors
o Amazing food and food plans
o Resources such as clubs
o First year seminar classes were a great opportunity to discover what you are
interested in and meet faculty
o “Clusters” in residences where whole floor had same schedule, able to study
together, similar interests, etc.
o Undergraduate animal program has pre-requirement classes lined up
 Laura will send out emails again that we possibly deleted
7. PDR- ZEW Club (Becky Kendall)
 Nov 12th in 1800 during lunch
 Toxoplasma gondii related deaths of sea otters
 Contamination of ocean by feral cats
 Cookies and coffee
 Asking for $334.43
 Why funding needed?
 Parasitology club does not collect dues
 ZEW club uses expendable money to discount events for their members
 Discount provided for trips to Toronto Zoo, visits to Ostrich farms, etc.
 Vote:
 Motion for $120 to cover cookies (1 cookie per person), seconded
o In favor: 19
o Opposed: 0
o Abstain: 0
8. PDR- Dentistry Club
 Two events this semester
 Dental radiology lab
 Teeth charting lab
 Provide food to students for attendance
 Dentistry not emphasized in our DVM curriculum
 $325 for both events
 Pizza provided at both events
 Gifts for clinicians - $100
 If spots not all filled by club members then open to rest of school
 Vote: Motion for $100 for gifts, 1st seconded
o In favor: 16
o Opposed: 1
o Abstaining: 2
9. Fender blender
 For future events with blender, need to complete SRM in advance
 Different clubs could request to use it
 What other events would we use it at?
 Inside Ride
 Would we need to bring ingredients?
 Laura talk to Adrian
 What about dietary restrictions?
 How would it be cleaned?
 Cost is $309 – blender, stand, attachments
 Group to work on logistics: Max, Julia, Stipe
 Come out of Social Events budget which is $1000
 Spent $700 last year on Social Events
 Fraternity selling bike!
 Vote:
 In favor to pursue: 15
 Oppose: 4
 Abstain: 0
 Julia, Stipe and Max work on this to present at next meeting 
10. Yearly goals
 Organizational goals- what should we accomplish by the end of March?
 Designating bonding night for CVSA members
 Office fund/construction plans/donating money
 Focus on interphase mingling
 Work on more class announcements about CVSA
 Networking/socializing
 Continue to feature someone on Facebook page
 Use social media to get opinions from all students
o Form more of relationship with student body themselves
 Explain role of CVSA at our social events
 Do survey again at lunch talk to receive feedback from students about CVSA
 Let incoming students know there is CVSA calendar
 Big calendar for our CVSA board
 Make website more accessible and give them a reason to go on the website
 Blurbs on website about positions and what each person does in their role
 Change profile picture? Make more colorful?
 Email Laura by Friday, November 6th is you have any other goals for CVSA
11. Executive Updates (include positional goals in your updates)
 President: (Laura)
 Increase communication between the Canadian vet schools and students
 Implement leadership and teamwork training in CVSA activities
 Continue to provide clarity and support to students and Exec members
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 Develop an effective transition document(s) to facilitate change-over next year
 Accreditation is being worked on
Vice President: (Courtney and Julia)
 Focus on increase clarity with involvements with clubs
 Hope to take over so Laura does not have to do club accreditation
 Make website a better resource and more accessible
 Clubs use calendar more
Treasurer: (Sarah and Christy)
 Bank account linked with Ipad
 Got money from merch sales
 Send email out to all clubs about borrowing of Ipad
 Better systems in place to keep better track of what is going in and what is going out
 Make audit process run more smoothly
SCVMA Representative: (Jamie and Liz)
 Get students more involved
 Potentially have bulletin board space
 Need help to get word out about Symposium in February
 Leadership programming at OVC
 Work with Laura to increase communication with different vet colleges
 Symposium planning is coming along
 Met with Max today and SRM in the process
 Room booking for Symposium information meeting
Social Affairs and Charities: (Stipe and Ale)
 Halloween costume and food drive had good turn out
 SRM submitted and pending approval for Coffeehouse
o Coffeehouse date is Saturday, December 5
 Had meeting with volunteers
 Possibly monthly events
o Coffee and cookies, movie and popcorn night
Technology: (Alastair and Sophie)
 Issue with google account
 Learn more about HTML
SRM: (Max)
 Can submit Coffeehouse and Elf auction as special approval
 Send out email about how special approval works
 Anyone need SRM training?
o Require 15-20 for training session
o Only have 10 right now
 Demonstration on how to fill out SRM form
Industry Representative: (Katie)
 Industry day planning well underway
o Looking to get all OVC industry reps together
o Ipad is booked for event
Yearbook: (Jodie)
 No updates
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Merchandise: (Maggie and Alicia)
 Having project for second semester since merch role ends after first semester
 Merch is in and just need to organize it
 Merch bought for dean from Jane
o Have Jane give merch to Dean?
 Peer Helpers: (Laura)
 First meeting: went over how phase-phase talks went and how to improve them
 Dr. Conlon said OVC council stated that peer helper service is not used as mush as in the
past
 Brainstorming how to improve service so it will be utilized more
12. Next meeting: developing a plan for executing organizational goals, meet with Laura to discuss goals!
13. Meeting adjourned to SEC Social
Majority [ACTION]