Graduate Student Research Symposium 2015
To: OVC Graduate Students
CALL FOR ABSTRACTS
We are pleased to announce the OVC Graduate Research Symposium will be held on November 18, 2015.
This event will include oral and poster presentations, the Schofield Lecture followed by a reception and
announcement of prizes. We encourage all OVC graduate students to participate in this event by sharing
your research findings, practicing your presentation skills and celebrating research in the OVC community.
The completed abstract form is due by OCTOBER 23, 4:30 pm. Students should discuss their intention to
submit an abstract with their advisor and give serious consideration to authorship and intellectual
property. The word limit is 1700 characters. See the attached instructions on how to prepare and submit
your abstract.
Posters must be mounted by 10 am on November 18 and students are expected to be at their poster from
10:00-11:30 am. Oral presentations of 13 minutes (10 minute presentation, 3 minute question period) will
be held in the afternoon. Please realize that time available for oral presentations is limited, so not all those
who wish to do an oral presentation may be accommodated and will be assigned to the poster session. If
you have recently already completed a poster you may use it for this event.
If you have any questions about the submission process please contact the Graduate Student Organizing
Committee member from your department.
Advisors are reminded of the requirement to communicate findings from Pet Trust or Equine Guelph –
funded research to the OVC community and should encourage their students to participate and arrange
that they are relieved from other responsibilities (such as clinical duties) during their presentation time slot
so that they can attend the symposium.
We look forward to sharing an exciting program with you.
The OVC Graduate Student Research Symposium Organizing Committee:
Dr. Gordon Kirby, Associate Dean, Research and Innovation
Elizabeth Lowenger, Manager, Student Affairs
Barb Gaudette, Graduate Studies and Research Assistant
Neda Barjesteh , Pathobiology
Emma Louth, Biomedical Sciences
Seyedmehdi Emam, Pathobiology
Eamonn McGuinty, Population Medicine
Kaitlin Patterson, Population Medici ne
May Kamleh, Population Medicine
Alisha Matte, Population Medicine
Emily Gilbert, Biomedical Sciences
Rashi Asthana, Clinical Studies
Carina Cooper, Clinical Studies
Instructions for Submitting and Abstract for the GSRS:
1. Open the following Easy Chair link: https://easychair.org/conferences/?conf=2015gsrs
2. If you have not used EasyChair Conference System before, click “sign up for an account”.
3. You will have to indicate your name, give a password and a valid e-mail address.
4. You will then receive a confirmation e-mail. To continue, click the embedded link.
5. Complete the sign-up process by filling out your account information and clicking “create my
account”.
6. You will then be shown a confirmation and be given a link returning you to the sign-in page (from
step1). The confirmation may take up to 24 hours.
7. Sign in with the user name and password you provided in step 2.
8. Click “New Submission” from menu to upload your abstract.
9. Fill in your “Address for Correspondence“. Make sure your correspondence information is correct.

Next, you can add authors to your submission manually. To add co-authors with whom you
have already submitted a paper via EasyChair press “click here to add an associate” and
select them from the list. By default three author forms are shown, additional forms can be
added by clicking the link “add more authors” at the bottom of third author form.
10. Fill in the Abstract “Title“
11. Fill in the “Abstract” field with the abstract of 1700 characters (with spaces)
12. Provide the list of keywords
13. Select your department, program, area of research and preferred type of presentation under
“Topics” section.
14. Under "Upload Paper", upload your abstract file in MS Word format
15. Include Title, Authors name, body of abstract and funding source
16. Press Submit
Example:
Title
Author last name, first initial and 2nd author last name, first initial
Department of XXXXXXXXXXXXXXXXXXXXXXXXX
BodyXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Funding Source: OMAFRA