CVSA MEETING
September 28, 2015
5:30, ROOM 1715
Attendance: Laura, Katie, David, Christy, Sarah B, Elizabeth, Jodi, Patrick, Dom, Eastman, Elizabeth, Brenna,
Ashley, Reuben, Kassandra, Stipe, Alastair, Julia, Max, Jamie, Courtney, Crystal, Julia, Sarah H, Diana
Call to order – David, Diana
[ACTION REQUIRED]
Welcome Junior Officers! Introductions
Approve minutes from September 21, 2015 – Kassandra, Stipe
[ACTION REQUIRED]
Approve agenda – Kassandra, Reuben
[ACTION REQUIRED]
Class updates
 2016 (Caracals):
 not present
 2017 (Komodos):
 Gold Spirit day – raised $150 to charity of choice
 Planning auction probably not until December
 2018 (Owls):
 Something exciting happening for Krakens
 May cancel council meeting since nothing going on
 2019 (Krakens):
 Will have class council
 Course reps have been chosen
 Finished planning class board
 Vote tomorrow for crest
 Try to have meeting this week as well
6. College updates (Elizabeth)
 Wednesday is the Dean’s first day
 Oct. 1 is reception with refreshments at 3pm
 Saturday is welcoming ceremony (Dean’s first event)
 Flu clinic in Fall in Learning Commons
 2 dates are Oct 29 and Nov 5
 Kraken reps: Bring two dates to Krakens and see which dates work - email Elizabeth with
conflicts if any
 Canadian Federal Election
 Read and distribute email sent out earlier today
7. Explanation of roles, how meetings work (Laura) – 5 junior positions filled
 Directors/officers spearhead projects, everyone helps out everywhere!
 Share the load and work as team so we can do our best for all students 
 Everyone responsible for disseminating information to all classmates and faculty
 We are all student leaders
 Laura: Will be sending out transition documents and contacts for incoming CVSA
members
1.
2.
3.
4.
5.

Course reps – No transition documents for course reps
 Phase 1s: Update CVSA Bulletin Board – get familiar with faces and names
 Phase 2s: Manage Facebook page – your decision on how you want to manage it,
previously 2 posts a week
 Phase 3s: Coffeehouse coordinators – talent show every year
 Please send agenda items by FRIDAY BEFORE MEETING, PDR due by WEDNESDAY
 PDR: any DVM can apply to CVSA for different funding requests, etc.
 Please direct questions to the relevant directors/officers, otherwise Laura can help!
 Direct questions to CVSA position that question correlates to (ex: if question about
checks then direct to treasurer)
8. Corn Roast Debrief
 How to make it better for next year?
 Food took a long time to make
o Maybe next year half cook food or start cooking earlier
a. Half cooking is issue with SRM
o Bigger barbeques and have barbeques ready the night before
 Need to check religious holiday calendar
 Invite more faculty
 Bring non OVC individuals - $2 for students, $5 for friends/family
 Any peer feedback?
 Great attendance and food was delicious
 Positive feedback from phase 1s
 Raffling merch was a great idea
 Good job social media!
9. SCVMA update (Jamie)
 SCVMA is link between students and CVMA
 Senior student and junior student from different vet schools in Canada
 Symposium being held at OVC this year January
 Being cut down to 2 day event
 Open registration on Thursday night continuing to Friday morning
 Friday: opening ceremony (breakfast, introduce CVMA exec), more of an educational
day with lectures, wet labs, and dinner at the Ranch
 Saturday: hot breakfast, demos and workshops, tours at 1:30, closing banquet with Dr
Terry talking about mental health, dance at ICC
 Raised $3,400 in sponsorship
 Volunteer opportunities to come!
 Transportation included (shuttles)
 About 350 students - $140 for registration
10. Committee Memberships (Laura)
 There are several committees on main campus and at OVC that require CVSA student
membership on them. If anyone is interested in being on these committees please let me know:
 Student Rights and Responsibilities Committee (1 student: currently *Laura Omeljaniuk)
 Judicial Committee (2 students: currently *Laura Omeljaniuk, Ellen Everson)
 CSA Board of Directors (1 main, 1 alternate)
 DVM Program Committee (2 students: currently *Karen Carlton, Melanie Scott)


Limited time commitment and last for 1 year
Need someone to sit on CSA board of directors
 Needs to be CVSA executive member
 Meeting next Wednesday
 Laura will send out descriptions
11. Executive Updates
 President: (Laura)
 Need someone to fill CSA board of directors
 By-elections
o Constitution committee (Sarah, Stipe, Courtney, David) - need to schedule
meeting with Laura
 Dean’s Meet and Greet
o Laura will send email
o Food provided
o Thursday at 3pm
 Student Life at OVC presentation
o CVSA president works with other colleges of U of Guelph
o CVSA is student government giving support to DVM phases and clubs
o Overview of executive positions
 Vice President: Crystal, Courtney and Julia
 Club bulletin boards have been moved
 Deadline for room booking grace period ends Friday
 Transition for clubs to get out of grace period hasn’t been very smooth
 Treasurer: Sarah and Christy
 Budget for food for next meeting
 SCVMA Representative:
 No updates
 Social Affairs and Charities: (Kassandra, Stipe)
 No updates
 Need update on Inside Ride ASAP
 Stipe waiting for response from Dr. Gibson
 Technology: (Diana, Alastair)
 No updates
 SRM: (Max)
 Remind classes of SRM training session on Wednesday in 1800 at 5:30pm
 Can be individually trained but need to email Wednesday and request this
 Industry Representative: (David and Katie)
 Changing policy: anyone presenting at lunch talks, etc. needs to send presentation 48h in
advance, cannot get SRM approval unless talk to Dave first, and enforcing repercussions
 Yearbook: (Jodi)
 Have yearbooks and distributing this week
 Merchandise: (Maggie)
 Everything prepped for try on
 Clothes look great!
 Try on Oct 5 and 6 in 1714
 Able to use credit cards
 Peer Helpers: (Sarah H)
 Interviewing this week for Phase 1 peer helper positions
 Good amount of applicants
 Starting up Wellness Wednesdays – this Wednesday is about study skills
 Promote Facebook page more – LIKE THE PAGE!
12. Meeting adjourned - Majority
[ACTION]