CVSA MEETING
January 12, 2015
5:30, ROOM 1715
Attendance: Alastair, Amanda, Ashley, Ben, Chanel, Courtney, Crystal, David, Diana, Dominique, Elizabeth,
Jamie, Jessica, Julia, Kassandra, Laura, Maggie, Michael, Patrick, Peter, Phil, Rachel, Reuben, Sarah,
Spencer, Stipe
Regrets: Evan, Michelle
1.
2.
3.
4.
Call to order - Patrick, Ben
[ACTION REQUIRED]
Approve minutes from December 1 – Kassandra, Ashley
[ACTION REQUIRED]
Approve Agenda - Phil, Ashley
[ACTION REQUIRED]
College updates:
 Up for reaccreditation in Oct. 2015, happens every 6-7 years to assess quality of DVM program
 There will be a lunch time meeting for students for input on the accreditation and your role in it
 A self-study (100 page document) to be posted in the summer for input from everyone, including
students; CVSA will have a chance to comment on it earlier than the student body
 Infrastructure changes – replacement of SA surgery and anesthesia building, and move them into
the current 1438 & 1434, re-vamp into old SA surgery and anesthesia space, put second floor on
LLC – class room, student common space, small group learning
5. Class updates
 2015: none
 2016:
 College Royal with 2017s
 Tubing night tentatively planned for the week before reading week
 2017:
 College Royal with 2016s
 Mock MMIs – March 7th
 2018:
 Mock MMIs – February 28th
 Family & Friends Day – donations for raffles
6. PDR- Pathology Club
[ACTION REQUIRED]
 General: PDR’ing for money for College Royal, has won 2nd place the past two years, display
features toxic & non-toxic plants with a maze/trivia; money would go towards maze repairs and
plants for this year (expected to spend $200+ on plants alone), plant better in person than in
pictures
 $5 club membership – goes towards wet labs, necropsy labs, etc.
 Suggestion from Elizabeth: ask for plant donations from local florists (could offer publicity or
display in exchange)
 Asking for $250
 Motions:
 Give $250 and all plants should stay with club (Ben, 2nd by Phil)
 For: 20, Against: 0, Abstain: 0
7. Coffeehouse – Feb. 7th (same day as Family & Friends Day)
 3rd annual coffeehouse! Open to students, staff, faculty, this year, aiming for more CVSA
involvement (instead of phase 3s as sole organizers)

Bullring rent: $282.50 – covered by money set aside in CVSA budget (venue costs, maybe
equipment – Phil to confirm by next meeting); capacity = 300 people, never exceeded that in the
past
 Looking into contacting Long & McQuade for sound equipment (donated last year) – looking for
someone who is good with sound equipment
 All funds raised will be donated to charity - $5 donation at the door, submit a ballot for which
charity they want their money to go towards
 Not a ticketed event
8. Movie Nights
 First one TOMORROW at 6:00pm in 1800, bring your own popcorn/candy/etc.
 Polls for movie topics in the future
9. Senate Update- Stipe
 Last semester – PPP (program prioritization process), innovation, improving international
presence of the university, how courses are added/taken away, honorary awards
 Next meeting in Feb
10. Hospitality Services – Megan
 Student reps get together and give input, update surveys for customer satisfaction, local food
 Megan is Adrian’s link to the OVC student body
11. Yearly Goals: check-in
 Planning Calendar
 Currently not mandatory – can’t enforce it
 Courtney could help enforce with room bookings – she currently doesn’t have access to
the calendar (Laura to give access to Courtney to the calendar)
 Reminder emails to club presidents about using the calendar
 Include holidays that is recognized by the University
 Potentially add a check box in the room booking form (“have you checked the planning
calendar yet?”) – if not checked, Courtney could email them and tell them
 Facebook Page
 Good – weekly updates with reminders
 Office Updates
 We can’t buy cabinets – need to get them through Physical Resources (expensive) or
Sustainability Resources – Ben to look more into alternative solutions
 Planned for having locked cabinets – one per phase and some for miscellaneous use
 Couches/lounge area in remaining space; would be mostly used for storage & small
meeting room
 People could book for use – room wouldn’t be open at all times, maybe have a key
system
 Marketing
 Banner at displays (Maggie & Jamie) - ready for college royal (March 21/22)? Include
logo, get in contact with Jane Dawkins to approve design/graphic standards (UoG logo,
have to get the right “look” so it looks like it’s from the UoG), budget = $350, aiming for
an indoor banner ($150-200)
 Do we have a mission statement? Laura to check
 Bulletin board – Julia to spruce it up once Laura has divided the board space
12. Executive Updates
 Peer Helpers
 Nothing much to update, planning Board Game Night (Jan 28) and Dodgeball (Feb 4, 79pm), taken down old board and will update new location soon; have not received any
games yet from the community drive (put announcement calling for game donations in
bulletin/OVC student body email from CVSA)
 Yearbook:
 Going over submissions for yearbook cover
 Once decided, will start sales – trying to get 4th years to submit a survey (do you want a
yearbook?)
 Yearbook advertising cheques through CU advertising – raised over $17,000 so they
should be coming to Ben, hasn’t received anything yet since Sept. 2014 – Jess to look
into this, and to give list of those who donated to the yearbook to Elizabeth
 President:
 Constitution update (Stipe, Kassandra, Ben, Spencer) – look at this over the next few
weeks
 Social Affairs and Charities:
 Inside ride
 Industry Representative:
 None
 Vice President:
 Room-booking, people not really adhering to 2 week rule
 Barb is on sick-leave, so currently doing booking with Lynn Rumig
 Treasurer:
 $2000 for PDRs for this semester
 Buddy-Mentor Lunch budgeted for – what is this?
 Money put aside for replacing tables – Laura to follow up with Dr. Conlon
 1st year lunch talk
 Gifts for exiting CVSA president & yearbook
 SCVMA Representative:
 Lots of OVC people! 15-18 people, great response from attendees
 SCVMA general meeting – symposium will be here next year (3rd weekend in Jan, Friday
& Saturday only)
 Finding volunteers for committees – contact Jamie if you are interested
 Come up with a theme
 Sponsorships
 Wellness & insurance wine & cheese event – after reading week
 Technology:
 Guelph campus has funded a team to help clubs so their sites are AODA-approved, free
for initial installation/set up, but need to pay for continued support (cost = 20% of the
website’s worth, ours quoted at $2-5k)
 OR Wordpress – hosted on/off campus ($300/year)
 OR hire random person
 Have to demonstrate that by 2017, everything will be AODA-compliant
 Easiest to go through the school – clarify if we need to pay the school
 Answer ASAP to be moved up the priority list, do it sooner rather than later
 Move forward with school assistance – Diana to verify price
 SRM:
 Weekly meetings – approval process email sent out
 Training session tomorrow at 5:30pm in 1714
 Looking at changing policy of off-campus events & events with alcohol involvement –
most likely will not be approved in the future, but process is still tentative; okay if on
campus (Brass Taps)
 Merchandise:
 None – few cards to be printed (some students affected by slanted cards)
13. Next meeting: January 26, 2015
14. Meeting adjourned - Jessica, Kassandra
[ACTION]