NACAS South Annual Business Meeting
Tuesday, May 8, 2012
Hyatt Regency Austin
Austin, Texas
Board Members Present: Melissa Moore (President); Connie Davis (President-Elect); Andy Meeks
(Vice President); Eric Monday (Past President); Bob Ritenbaugh (Treasurer, appointed); Jean Ann
Caywood (Professional Development Coordinator); Carole Gibson (Conference Coordinator); Bill
Redwine (NACAS South Representataive); Angela Peterson (Membership Coordinator); Monica Stoch
(Communication/Technology Coordinator).
Board Members Absent: Doug Ross (Secretary)
Call to Order: Melissa called the meeting to order at 12:30 pm. Melissa thanked Ricoh USA for
sponsoring the luncheon.
Secretary’s Report: In the absence of Secretary Doug Ross, President Melissa Moore presented the
Minutes from the meeting held April 19, 2011, at the Sandestin Beach Resort in Destin, Florida. Ralph
LaRue moved that the Minutes be approved as submitted, Charlie Figari seconded the motion, and the
Minutes were approved unanimously.
Treasurer’s Report: Andy Meeks, who took on the duties of Treasurer upon the resignation of Mark
Reeves, presented the financial documents and provided a brief recap of our current financial position and
budget. He then asked Susan Caples to present the Audit Committee report.
Audit Report: Susan Caples, Chair of the Audit Committee, commended Andy Meeks for taking on
additional duties as Treasurer after the resignation of Mark Reeves, until a new Treasurer was appointed,
and for his efforts in maintaining accurate records and reports of NACAS South financial matters. She
thanked the other members of the Audit Committee (Aadrian Dawsey and Donna Swarb). She reported
that the financial information was received on a timely basis from NACAS South. She reported that the
financial documents adequately and accurately reflected the finances of NACAS South and that NACAS
South is fiscally healthy.
Jean Ann Caywood moved that the Treasurer’s report be approved as submitted, Bob Anderson seconded
the motion, and the motion was unanimously approved.
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National Committee Reports:
Communication Services: Bob Anderson, representing Barbara Brooks, presented the
Communications Services Committee report. He mentioned that the Communications Services
Committee is merging with the Membership, Marketing and Social Networking committees. He
reported that the Student Author contest deadline has been changed to March 1. The winning
student article will be in the Summer edition of College Services instead of the Spring issue.
Membership: Kyle Cullars, representing Susan Nowicki, presented the Membership Committee
report. He reported that as of March 31, membership is 782, with 7 new members, and reported
that business partner membership is at 224 total, with a net gain of 9 members. He reported that
recruitment is a focus of the Membership Committee and encouraged the group to recruit
members. He asked for volunteers willing to be mentors at the upcoming NACAS National
Conference in Atlanta and thanked the membership for their support and involvement.
Business Partners: Mike Trevathon presented the Business Partner Committee report. He
mentioned that they are ramping up recruitment of business partners and reported that the
NACAS Business Partner Survey of the Membership was conducted and the results will be
posted on the NACAS website. In addition, the deadline for nominations for the NACAS
Business Partner-of-the-Year is July 16, with the winners to be announced at the 2012 Annual
Conference.
Awards: Herb Ganey presented the Awards Committee report. He outlined some of the existing
awards and mentioned the new David H. Lord Award for Exemplary Community Service. He
asked past award recipients to stand and be recognized. He encouraged us to visit the NACAS
website and nominate a colleague or self-nominate.
NACAS Education Foundation: Charlie Figari provided a brief summary of the role the NACAS
Education Foundation and introduced the coin-toss fundraiser. He thanked Teri Bump and American
Campus Communities for providing the raffle gift, a Kindle Fire, for the winner of the coin-toss game.
The individuals who had contributed to the Foundation during the Business Meeting played the coin-toss
game and the winner, Ronda Gillie, received the Kindle Fire.
NACAS South Awards Committee: Angela Peterson presented the NACAS South Awards Committee
report. She thanked the members of the Awards Committee and announced that the University of
Houston partnership with Aramark was the recipient of the Outstanding Collaboration/Partnership Award.
NACAS South Professional Development Committee: Jean Ann Caywood presented the NACAS
South Professional Development Committee report. She reported that the Advanced Institute for
Managers and the Senior Leadership Forum were successful, announced some upcoming professional
development opportunities, and encouraged the group to watch the national office for new professional
development opportunities.
On behalf of NACAS South, Jean Ann presented a photo collage plaque to Dr. Bob Hassmiller in
recognition of his 10 years of service as NACAS Chief Executive Officer and for all of his support to
NACAS South.
President’s Reflections: Melissa Moore announced that this was a record-setting conference, with a
record 29 first-timers and a record attendance of 238. She noted that NACAS South is financially sound
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and thanked Andy Meeks for his success in obtaining business partner support and thanked Connie Davis
for the excellent program. She then provided her reflections on the past year, which included a Top 10
reasons to be involved in NACAS and NACAS South.
NOTE: President Melissa Moore wanted to express her appreciation to the outstanding services of the
outgoing coordinators, Monica Stoch (Communication/Technology) and Jean Ann Caywood
(Professional Development). In addition, she wanted to introduce the coordinators who served as
appointees at the discretion of the Board: Ray Galleno (Communication/Technology), Martha Davidson
(Professional Development), Angela Peterson (Membership Coordinator), and Carole Gibson
(Conference Coordinator).
NACAS South Constitution and Bylaws: Eric Monday, Past-President, announced that the NACAS
South Constitution and By-laws Committee had no recommended changes at this time. He opened the
floor for any recommended changes and there were none.
NACAS South Nominating Committee: On behalf of the Nominating Committee, Eric Monday (Chair
of the Nominating Committee), announced the slate of officers for the 2012-2013 term:
President: Connie Davis, Southeastern Louisiana University
President-Elect: Andy Meeks, Northern Kentucky University
Vice President: Doug Ross, University of Georgia
Secretary: Monica Stoch, University of Kentucky
Treasurer: Bob Ritenbaugh, Auburn University
Southern Representative to the NACAS National Board: Bill Redwine, Morehead State
University
Eric opened the floor for nominations and hearing none asked for a motion to close the floor for
nominations. Susan Caples moved, Bob Anderson seconded the motion, and the nominations were
closed. Eric called for a motion that the slate of officers for 2012-2013 be accepted, Charlie Figari
moved, Martha Davidson seconded, and the slate of officers was unanimously approved. Eric asked
Connie Davis to come forward and she was sworn in as the new President. The remaining newly-elected
Board members were then sworn in.
Resolutions: Past President Eric Monday presented the following resolutions to the membership:
Be it resolved on this 8th day of May, 2012:
That the Board of Directors of the National Association of College Auxiliary Services South
recognizes Charlie Salas, the Austin Host Committee and the Hyatt Regency Austin for providing
exceptional hospitality to our members, partners and guests during the 2012 NACAS South
Annual Conference.
That the Board of Directors of the National Association of College Auxiliary Services South
recognizes Andy Meeks for his outstanding Business Partner Program at the 2012 Annual
Conference and the establishment of 10 new partnerships.
That the Board of Directors of the National Association of College Auxiliary Services South
recognizes Andy Meeks for his outstanding service bringing the NACAS South financials up-todate when the NACAS South Treasurer had to resign due to work commitments.
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That the Board of Directors of the National Association of College Auxiliary Services South
recognizes President Melissa Moore for her service, distinguished leadership, and untiring
support of our association and its Board this past year. Melissa, we wish you all the best with
your new, and very well-deserved, title of Past President.
That the Board of Directors of the National Association of College Auxiliary Services South
continues to recognize all of the men and women serving our country in the armed forces. We
continue to offer our deepest gratitude.
That the Board of Directors of the National Association of College Auxiliary Services South
recognizes its colleagues who have lost their jobs due to the difficult economic times and for the
hard work and dedication they’ve shown to the auxiliary services profession.
Pass the Gavel: Past President Eric Monday asked current President Melissa Moore to complete her
final action as President by passing the gavel of the presidency to the newly-elected President, Connie
Davis. As requested, Melissa presented the gavel to Connie Davis as the newly-elected President.
Connie thanked the 24 speakers for the NACAS South annual conference and thanked Carole Gibson,
Conference Coordinator; Andy Meeks, Vice President and business partner coordinator; Charlie Salas
Chair of the Host Committee and the members of the Host Committee; and Melissa Moore, Past
President; and all of the Board members and volunteers as well as the NACAS national office for their
support of the conference and congratulated them on a successful conference.
Connie introduced herself and summarized her involvement in higher education and with NACAS. She
encouraged us to get involved with NACAS and NACAS South and to reach out to our business partners.
She asked the NACAS past-presidents and NACAS South past-presidents to stand and be recognized.
Upcoming Conferences: Rich Steele, Host Committee Chair for the 2012 NACAS Annual Conference,
and other members of the Host Committee gave a presentation about the upcoming NACAS annual
conference to be held October 28-31, 2012 in Atlanta, Georgia. Jean Ann Caywood, Host Committee
Chair for the 2013 NACAS South Annual Conference, gave a presentation about next year’s annual
conference, to be held May 4-8, 2013 in Hilton Head, SC.
Adjournment: There being no further business before the Board, Melissa Moore offered a motion to
adjourn the meeting, seconded by Andy Meeks, and the meeting was adjourned.
Respectfully Submitted,
Monica Stoch, Secretary
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