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Project Coordinator Skills and Business Development
Nations & Regions
RIBA London
2
London - HQ
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Job purpose
To lead on the delivery of RIBA London-member facing events, to support the extensive
programme of CPD and to provide coordination for RIBA member support activities
including trade missions and trade shows. To act as initial point of contact in the office for
RIBA members and to lead on the delivery of key member services.
Working relationships
Reporting to:
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manages:
Other key relationships:
Director RIBA London Region
0
Responsible for managing relationships with CPD
speakers, members, venues and a range of outside
organisations, partners, sponsors and stakeholders
Main responsibilities
1) Take responsibility for the coordination of RIBA London stand at the MIPIM and MIPIM UK
trade shows, liaising with partners, recruiting practices, managing delivery of promotional
material and associated publications. Lead on the coordination and delivery of the biannual
RIBA London trade missions including managing participating practices, liaising with partner
organisations, setting up visits.
2) Take responsibility for coordination of RIBA London practice visits. Ensuring crucial member
facing activity continues strengthen the relationship between members and the RIBA. Manage
the upkeep of the RIBA members’ database.
3) Work closely with the Project Manager Skills and Business Development on the promotion and
delivery of CPD events. Lead on the bookings, payment and administration of events. Be the
initial point of contact for member queries on CPD. Take a lead on the event management of
some seminars including arranging speakers, finding venues and identifying relevant case
studies.
4) Work closely with Partnership Manager to produce the bi-weekly e-bulletin. Taking
responsibility for collating stories and drafting copy. Be responsible for maintaining the region’s
web pages.
5) Liaise with finance department to process purchase and sales invoices. Working with colleagues
to manage cross team project budgets. Follow up outstanding invoices to ensure payment.
6) Lead on the production of the RIBA London Practice Directory.
7) Responding to telephone, email and postal queries and liaising with members to ensure
appropriate literature is available for external events (e.g. careers days.
8) Undertake special projects as identified by the Regional Director. Work closely with the
Project Coordinator Celebrating Architecture to provide support and cover as and when
necessary.
Job Description Template
Version: 13 April 2015
Useful information
 RIBA London’s CPD Core programme has grown significantly over the last few years
providing nearly 1300 places at over twenty seminars across two venues. The CPD
programme also includes a range of both national and locally organised CPD events. The
Project coordinator position is vital to the support of this programme and ensuring
significant income targets are met. The Coordinator position will be expected to deputise
for the Project Manager, Skill and Business Development in their absence.
 RIBA London’s Programme of business development support for our members includes
promotional support at MIPIM, MIPIM UK, and trade missions. These activities involve a
large amount of recruitment and liaising with members. This post plays a vital support role
to the Partnerships Manager and Director, again to ensure that member feedback is
positive and challenging income targets are met.
 The post also provides a range of cross team support – including covering for the Project
Manager Skills and Business Development and Project Coordinator Celebrating
Architecture in their absence – to ensure continuity of service to members.
 Ability to work outside normal working hours along with an ability and willingness to travel
as and when appropriate are also required. We currently run a programme of CPD sessions
on Tuesday evenings – around 15 per year. Attendance at some of these will be required.
Skills, knowledge and experience
 Experience of working in or studying in a design, construction or architectural related field.
 Knowledge of teaching and learning approaches.
 Evidence of delivering high profile projects and event with demanding deadlines, on time
and to budget with multiple stakeholders, press involvement and external venues.
 Experience of office management or administration, with knowledge of finance procedures
including purchase orders, invoicing, etc.
 Evidence of excellent communication skills, both written and verbal.
 Experience of using ICT and social media develop new ways of communicating activities
and events and providing ways for member to communicate with each other.
 Demonstrable experience of project working using Prince 2 methodologies
 Evidence of creating digital content as well as traditional publications
 Experience of working in or studying in a design, construction or architectural related field.
Written by:
Owen Wainhouse
Job Description Template
Version: 13 April 2015
Date drafted:
08/07/2015
RIBA London Department Structure
Job Description Template
Version: 13 April 2015