Spring Township Library Association
Board of Trustees Meeting Minutes
Thursday, September 12, 2013
"Through our libraries the people of our community will develop the literacies and connections
that support individual achievement and strengthen the power of the community".
Present Board Members: Sherry Auman, Donna Bird, John Dallas, Sharon Daly and
Carol Gardecki, Lori Abou-Omar, Michelle Coldren,
Absent Board Members: None
Present Advisors: Kevin Bitz, Judy Druckenmiller, John Emerick, Barbara Kline,
Patricia Lowry and Jestyn Payne
Guests: Jonathan Duffy
A. Call to Order - The meeting was called to order at 7:04 p.m. by President John
Dallas at the offices of the Twp. of Spring administration building.
B. Roll Call - Sign-In Sheet (Secretary) - Completed by the use of a sign in sheet.
C. Consent Agenda Approval - STLA Minutes August 8th 2013, Director’s Report, Branch
Manager Report, Financials, and Friends Report(s) –
a. Correction needed: Page 3, under L, f, Barbara Kline – should read, “Thank you
from Susan Ruth for the Summer Reading Program.
b. Motion to approve with correction by Sharon Daly, seconded by Sherry
Auman. Motion passed unanimously.
D. Welcome: Staff Advocacy Program – Jonathan Duffy
a. On the staff at West Lawn where he works on the circulation desk.
i. Enjoys his job where some of his duties are processing inter-library loans
and assisting with patron and staff PC issues.
ii. He works at the Sinking Spring Library on a part-time basis.
E. Discussion Topics:
a. Supporting our local homeless veterans – Doug Graybill (guest)
i. Doug gave a very inspiring talk about his work with the local homeless
veterans.
ii. He travels to VA hospitals and areas he knows Veterans frequent from
Lebanon to Coatesville, including the veterans that live on the streets.
iii. He gave a list of items that are always in need for the Vets that may be
dropped off at his residence at 2412 Spring Street in West Lawn.
iv. He assists those that will accept his help with housing, and obtaining VA
services.
1. Our library will decide how we can assist him during November,
our month of giving, with some type of collection from his list.
a. Or more than November, to be decided.
b. Fall Library Trial Additional 2 Hour Proposal – Patty and Barbara
i. Patty – November and December, Spring Twp. will be open till 4 p.m. on
Fridays.
Next Meeting: Thursday, October 10th 7 PM at Township of Spring Admin. Bldg.
Spring Township Library Association
1. Jenny and Susie are available to work the hours and the payroll
budget can absorb the extra hours.
2. John from WL could also assist with these hours.
ii. Barb – November and December, WL – Open two hours on Sundays
1. Sunday hours starting at 12 to 2 will not work, no volunteers
2. If they must, 12:30 will work.
3. It was decided they will be open an additional 2 hours on Friday,
from 3-5.
F. Director/Branch Manager Updates – Patty and Barb
a. The new banner is very nice.
b. It was purchased from Sign A Rama and paid for by both Friends groups.
c. Received reports from each library.
G. BCPL
a. August Meeting Report – Carol Gardecki
i. Carol handed out copies of handouts received at the meeting.
1. EEG Committee Recommendations with attached info when
available.
2. Board survey to be completed and returned at the next meeting.
ii. Funding formula not decided
1. Carol strongly opposed the distribution of funding money for
branches to be ½ of what others receive.
2. Carol found that you must advise in the beginning of the meeting if
you wish to talk during the meeting.
iii. Records kept in Twp. building per Kevin.
b. Next Meeting – September 18th at 7 PM: John will attend.
H. Old Business
a. American Girl Tea Party – Donna – Handout distributed which gave a breakdown
of attendance during the 6 week event. The handout also listed comments from
the girls and parents of the many things they liked about the program.
i. As Donna attended all but one of the sessions, she agreed it was a well
received and well run program.
b. Bookmark Contest – Donna – Handout distributed listed the winners for each
library and the status of the bookmark orders.
i. It was decided we would use leftover prizes from the SRP and give each
of the entrants a prize.
c. Twp. of Spring Fall Festival Plans - Patty i. 250 bags will be made with promotional information which will include the
ice cream sale order forms. Michelle and Donna will work on these.
ii. Patty is checking into face painting.
iii. A donation jar will be near the face painting.
iv. As a 50/50 raffle will be held, John will obtain the necessary license for
the day.
d. Marketing Comm. – Sep – Business Outreach Month – Michelle
i. October
Next Meeting: Thursday, October 10th 7 PM at Township of Spring Admin. Bldg.
Spring Township Library Association
1. Fall Festival
2. Ice Cream Sale
3. West Lawn Book Sale
ii. November –
1. Patron jar of thanks.
2. Coordinating a SAT class with Huntington Labs.
a. Possibly $300 fee
e. Credit Card Machines – Patty –
i. We should do, it will benefit us in receiving owed money.
ii. Barb feels the same way.
iii. Carol said it was discussed in depth at the BCPL meeting.
iv. Motion to allow Patty and Barb to proceed with obtaining a credit card
machine for each library made by Carol Gardecki, seconded by
Sherry Auman and approved by all. Motion passed.
I. New Business
a. PSU Berkey Creamery Ice Cream Sale – Sharon
i. Order forms
1. Are available on the website.
a. The downloads from there will be divided 50/50 between
WL and Spring Twp.
2. Order forms will be available at the spaghetti dinner.
a. Blue designates West Lawn
b. Yellow designates Spring Twp.
ii. Sharon needs volunteers for the pick up date.
iii. She thanks the staff at WL and Spring Twp. for their help in obtaining
orders.
iv. She will need a check for payment for the ice cream.
b. 2013 Patron Annual Giving Letter – Review – John
i. Reviewed for corrections, changes, typos.
c. WL/WH Library Meeting Room Policy – Barbara
i. West Lawn United Methodist Church questioned Barbara about using
Anne’s room for confirmation classes on Sundays when the library is
closed.
ii. Copy of current meeting room policy distributed.
iii. Members were asked to join a committee to review our policy.
1. Sherry Auman and Donna Bird offered to serve on this committee.
d. Spring Library 10th year Anniversary –
i. Mary Secor, Spring Twp. Ops/Circ. Coordinator would like to be on an
anniversary committee when one is formed.
ii. Tabled for this meeting. Ideas should be brought to our next meeting.
J. Twp. of Spring Advocacy Program: Mon. September 23rd - John Dallas will attend.
K. Other Issues/concerns/comments – Around the Table – Public Comment
a. Jestyn Payne – Nothing
Next Meeting: Thursday, October 10th 7 PM at Township of Spring Admin. Bldg.
Spring Township Library Association
b. Donna Bird – Nothing
c. Carol Gardecki – Nothing
d. Lori Abou-Omar – The supervisor meetings are important and she would like to
go.
e. Sherry Auman – Nothing
f. Sharon Daly – Nothing
g. Kevin Bitz – The extra A frame sign being paid by Friends. New auditor letter
needed.
h. Barbara Kline – Nothing
i. Jonathan Duffy – Nothing
j. Judy Druckenmiller – Nothing
k. John Emerick – Do not forget the spaghetti dinner.
l. Patty Lowry – Nothing
m. Michelle Coldren - Nothing
SHORT BREAK 8:50 – 8:55
L. Executive Session – Personnel
a. Start – 8:55
b. End 9:20
M. Other Business (if needed)
N. 2014 Budget Proposal – first draft – Patty and Barbara
a. Extending hours 2 hours at each library as a trial basis during
October and November.
i. Motion to approve made by Michelle Coldren
ii. Seconded by Lori Abou-Omar
iii. Motion passed unanimously
O. Action Items
a. PR campaign will be necessary to market the extra hours at our libraries during
October and November.
P. Adjourn Meeting – Sherry Auman made a motion to adjourn the meeting at 9:37 p.m.
Respectfully submitted,
Donna M. Bird
STLA Board Secretary
The basis of every board decision should always be
how that decision helps better serve the people of our community.
Next Meeting: Thursday, October 10th 7 PM at Township of Spring Admin. Bldg.