Spring Township Library Association
Board of Trustees Meeting
Thursday, January 12, 2012
Meeting Minutes
Present Board Members: Sherry Auman, Michelle Coldren, John Dallas, Carol
Gardecki and Sharon Daly
Absent Board Members: Lori Abou-Omar, Donna Bird
Present Advisors: John Emerick, Judy Druckenmiller, Kevin Bitz, Barbara Kline
(WL/WH Branch Manager), and Tracee Yawger (Spring Library Director)
Absent Advisors: Jestyn Payne
Guests: None
A. Call to Order - The meeting was called to order at 7:03 p.m. by President John Dallas in
the Twp. of Spring administration building.
B. Roll Call – Completed by the use of a sign in sheet.
C. Board Reorganization
a. Kevin Bitz was designated as President Pro-Tem; Board unanimously voted for
current slate of officers: John Dallas, President; Michelle Coldren, VicePresident; Carol Gardecki, Treasurer; and Donna Bird, Secretary.
b. Appointments: Board unanimously voted for the following appointments:
i. Jestyn Payne (Kozloff Stoudt) as STLA solicitor.
ii. Kevin Bitz as Book Keeper at $100/month.
iii. Personnel Committee: John Dallas, Michelle Coldren
iv. Library Facilities Committee: Donna Bird (chair), Sharon Daly, and Sherry
Auman.
v. Marketing Committee: Michelle Coldren (chair), Sherry Auman, and
Sharon Daly
c. Setting of Bonds – Motion by Sherry Auman, seconded by Michelle Coldren to
keep bonds as in past. Unanimously passed.
D. Minutes – Motion to approved corrected minutes by Carol Gardecki, and seconded by
Sharon Daly. All voted in favor with Sherry Auman and Michelle Coldren abstaining.
Motion passed.
E. Consent Agenda – Approval - A motion to approve the consent agenda was made by
Carol Gardecki, and seconded by Sherry Auman. Motion passed unanimously.
a. Bookkeeper Handouts
b. Director’s Handouts
c. Branch Manager’s Handouts
d. BCPL Oct 19th Meeting Notes
F. Spring Library - Tracee Yawger commented that eBooks have enticed more people to
come to sign up for library cards; library staff will have further training on assisting
patrons with electronic books; John Dallas commented on positive response from patron
donation mailings; Tracee indicated W.L. had 4.3% response and Spring was 5.2% Next meeting: Thursday, February 9, 2012 7 PM at Township of Spring Admin Bldg.
Spring Township Library Association
G.
H.
I.
J.
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more may yet come in; discussion ensued about donation letters and how often they
should be sent; Sherry Auman and others brought up discussion about on-line
solicitation.
WL Library – Barbara Kline – no additional comments
Friends Report(s) –
a. Spring Township – John Emerick – Spring friends had a very successful year
with a total income of $11,229.79 with $7,300 donated to Spring Library in 2011.
b. West Lawn Wyomissing Hills – Judy Druckenmiller – WL/WH Friends are
planning for their library’s 75th anniversary during 2012.
BCPL Next meeting – Wed. Jan. 18th @ System Hq - Michelle Coldren and Sherry
Auman will attend.
Old Business – STLA Envisioning Excellence Guidelines requirements for 2011 will be
complete when Tracee posts Dec. STLA meeting minutes now that they are approved.
WL/WH requirements are complete.
New Business – 2011 Annual Report Format – Board agreed upon a combined library
format. Tracee and Barbara will report back to the Board at Feb. STLA Meeting with a
draft for Board to review.
Other Issues/Concerns/Comments – Around the Table – Public Comment…
a. Sherry Auman reported that Carol Coleman (Spring Library) was very helpful in
assisting her mother-in-law.
b. Carol Gardecki thanked all those who were responsible and present at BCPL for
her Trustee of the Year Award.
c. Sharon Daly – reported that PSU Berks would like to do another PSU ice cream
sale during March. She again discussed her concerns about needing assistance
from the Board if this was to be done as a fundraiser. Board discussed the
issues and agreed to commit their time for the delivery date;
Motion was made by Sherry Auman, seconded by Michelle Coldren to commit to
the PSU ice cream sale with the understanding that there will be an internal
competition for the library staffs as to which library will bring in the most sales.
Motion passed unanimously. The Marketing Committee will work out details as
to the prize for the staff competition.
d. Barbara Kline – brought out discussion regarding credit card machines in library.
Tracee will seek out details with library’s bank.
e. Judy Druckenmiller - indicated that Linda Wicks commented how helpful Barbara
Kline was to her.
f. Michelle Coldren – thanked everyone for all their efforts in making the libraries as
successful as they are.
g. John Dallas – commented on the previous year of merging difficulties and how
Board worked together; he looks ahead to a successful year as we work with our
municipal leaders in shaping the direction for the future Spring Township Library
location.
(Break)
Next meeting: Thursday, February 9, 2012 7 PM at Township of Spring Admin Bldg.
Spring Township Library Association
M. Trustee Training: “Getting on Board” video “Orientation”; short discussion ensued; STLA
Board assignment: read Section 1 Governance/Administration for discussion at Feb.
Meeting.
Recess – 8:33
N. Executive Session – personnel items
Reconvene -8:45
O. Action Items
a. Motion by Sherry Auman to authorize the President to send a letter to the Library
Director reducing her contribution to her health insurance coverage to be
consistent with the contribution of the requirement of the Township of Spring atwill employees. Seconded by Carol Gardecki. Motion passed unanimously. The
Director must also understand that any future matching contributions could easily
go up as well as down.
P. Adjourn Meeting –Meeting adjourned at 8:53 p.m.
Respectfully submitted,
John Dallas
STLA Board President
Next meeting: Thursday, February 9, 2012 7 PM at Township of Spring Admin Bldg.