47
Grant No. 03
04 - Cabinet Division
Medium Term Expenditure
(Taka in Thousand)
Projection
Budget
Description
2016-17
2017-18
2018-19
Non-Development
Development
Total
Revenue
Capital
Total
1.0
Mission Statement and Major Functions
1.1
Mission Statement
Consolidating good governance by providing assistance to the Cabinet and the Cabinet Committees in
adopting Government policies, strategies and other significant decisions; monitoring their implementation
progress; strengthening coordination of activities of Ministries/Divisions and monitoring and supervising the
activities of the field administration
1.2
Major Functions
1.2.1
Functions relating to administration of oath and resignation of the President; appointment, administering of
oath, allocation of portfolio and resignation of the Prime Minister, Ministers, Ministers of State and Deputy
Ministers; functions relating to interpretation of laws concerned with remuneration and privileges of the
President, Prime Minister and Ministers and amendment of these laws, if required;
1.2.2
Providing secretarial assistance to the Cabinet, Cabinet Committees and Secretary Committees on
different issues; monitoring implementation progress of decisions taken in these meetings; and ensuring
safe custody of decisions and concerned records;
1.2.3
Strengthening coordination of activities of different Ministries/Divisions; formation and reorganization of
Ministries/Divisions and allocation of business among these in accordance with the Rules of Business,
1996; preparation of yearly report on activities of Ministries/Divisions and placing the same before the
Cabinet;
1.2.4
Holding meetings of National Implementation Committee for Administrative Reforms/Reorganization
(NICAR) and providing secretarial assistance thereto; formation and reorganization of administrative
Division, District, Upazila, Thana and demarcation of their boundaries;
1.2.5
Holding monthly coordination meetings of Divisional Commissioners and yearly conference of Deputy
Commissioners; monitoring, supervising and evaluating functions of Division, District and Upazila
administration; monitoring and coordinating the activities of mobile court operation and judicial activities of
Executive Magistrates; arranging video conferences time to time at division and district level;
1.2.6
Functions relating to the People’s Republic of Bangladesh Flag Rules,1972; The National Emblem
Rules,1972; The National Anthem Rules,1978; Warrant of precedence; and Rules of Business, 1996;
amendment and interpretation of these rules; management and supervision of the State Toshakhana;
48
1.2.7
Functions relating to formulation and amendment of policies associated with Independence Award and
other national awards; arranging ceremony for presenting Independence Award; observance of National
Mourning Day on 15th August; monitoring and coordinating national programmes observed by different
Ministries/Divisions; matters related to selection of Commercially Important Persons (CIP);
1.2.8
Reviewing and implementing proposals received from different Ministries/Divisions regarding good
governance and reforms, inspire and disseminate the innovative activities and best practices at
Government offices;
1.2.9
Monitoring and coordinating implementation progress of National Integrity Strategy (NIS).
2.0
Medium Term Strategic Objectives and Activities
Medium Term Strategic
Objectives
Activities
Implementing
Department/Agency
1
2
3
1. Strengthening coordination
of activities of Ministries/
Divisions
 Arranging Cabinet-meetings, meetings of Cabinet
Committees’, Secretary-meetings, Secretary
Committees’ meetings and Inter-ministerial
coordination meetings;
 Cabinet Division
 Monitoring implementation progress of decisions
taken in the Cabinet;
 Implementing decisions taken at the Cabinet
Committee on National Awards;
 Preparing monthly and yearly reports on activities
of Ministries/Divisions.
2. Enhancing efficiency,
capacity and effectiveness
of field administration
 Arranging monthly coordination meetings of
Divisional Commissioners;
 Organizing yearly conference of Deputy
Commissioners;
 Monitoring implementation progress of decisions
taken in Deputy Commissioners’ conference;
 Holding video conferences with Divisional and
District level officials and public representatives;
 Arranging training programmes for enhancing
efficiency and capacity of the officials of field
administration.
3. Upholding national spirit
and values of
independence by
generations
 Observance of the National Mourning Day on 15th
August every year;
4. Upholding public order
through maintaining law
and order and controlling
social crimes more
effectively
 Operating mobile courts;
5. Ensuring effectiveness
more in service delivery
systems at Government
offices and in Performance
Management System
 Holding coordination meetings for strengthening
Grievance Redress System;
 Awarding Independence Award to individuals and
institutions for their outstanding contribution to
national life
 Monitoring and coordinating judicial activities of the
Executive Magistrates;
 Collecting fortnightly confidential reports on law and
order as well as security issues and preparing
reports
 Organizing training and workshops for monitoring
implementation of National Integrity Strategy and
coordination thereto;
 Cabinet Division
49
Medium Term Strategic
Objectives
1
Activities
Implementing
Department/Agency
2
3
 Inspiring and expanding innovative activities and
best practices at Government offices;
 Monitoring implementation of Performance
Management System and arranging training and
workshops in this regard.
3.0
Poverty and Gender Reporting
3.1
Impact of Medium Term Strategic objectives on Poverty Reduction and Women’s
Advancement
3.1.1
Coordination of the Activities of Ministries/Divisions
Impact on Poverty Reduction: Arranging Cabinet-meetings regularly, meetings of Cabinet Committees’
and Secretary Committees’ and Central Monitoring Committee on Social Safety-net Programmes and
monitoring implementation progress of decisions taken in these meetings escalate obtaining objectives of
all kinds of administrative and development activities of Ministries/Divisions and social safety-net
programmes to the Government. The main objectives of these Government’s activities are economic
growth, poverty reduction and inclusive development. Therefore, the coordination role of the Cabinet
Division will directly and indirectly contribute in reducing poverty significantly.
Impact on Women’s Advancement: The administrative and developmental activities of the country are
governed by the policies, plan of actions and women friendly strategies taken at the Cabinet meetings,
meetings of Cabinet Committees and Secretary Committee’s meetings at macro level. Empowerment of
women is one of key focuses in these activities, which will directly contribute to protect economic power,
social dignity and legal rights of women.
3.1.2.
EnhanceEfficiency and Effectiveness of Field Administration
Impact on Poverty Reduction: Monthly coordination meetings of Divisional Commissioners, yearly
conference of Deputy Commissioners, and inspection of field levels offices by the officers of Cabinet
Division act as effective forums to identify local problems and prospects, and to explore useful and
sustainable solutions to these problems. Considering coordination of local development and poverty
reduction programmes, these forums are directly concerned with establishing links between the
Government and local people; and also formulating development planning of the Government. Introducing
District Web Portal with an aim of advancing and expanding information technology and establishment of
Digital Centers at union levels, have ensured people’s access to the Government’s information and
services. These activities will lead to generation of employment opportunities at rural level, which will
directly impact on poverty reduction.
Impact on Women’s Advancement: A variety of programmes/projects concerned with women
advancement are being implemented at field level by different Ministries/Divisions. It has been possible to
effectively implement these programmes/projects because of the coordination observed by the field
administration. Establishment and protection of women’s rights would be easier and women participation in
social, economic, and administrative activities will be enhanced because of ensuring their participation in
the recently established Digital Centers. All these will directly and indirectly play a significant role in women
development.
3.1.3
Upholding National Spirit and Values of Independence throughGenerations
Impact on Poverty Reduction: The issue of social inequality will largely be addressed keeping in view to
uphold the national spirit and values of independence through generations.Thisstrategic objective will thus
have a positive impact on poverty reduction.
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Impact on Women’s Advancement: The national spirit and values of independence will play a catalytic
role in establishing an equitable society based on mutual respects among citizens of the country, which will
help enhancing women’s dignity and protecting their rights.
3.1.4
Enforcing National Discipline and Good Governance by maintaining Law and Order and Controlling
Social Crimes more effectively
Impact on Poverty Reduction: Law and order is considered as a precondition to overall development of
the country. Expansion of economic activities and over all development will be ensured by maintaining law
and order and strengthening governance everywhere. This will therefore have positive impact on poverty
reduction.
Impact on Women’s Advancement: Mobile courts operation under supervision of the Cabinet Division
and public awareness programmes have been taken for combating social crimes at every layers of field
administration (Upazila, District and Division), which effectively reduce various social crimes such as,
sexual harassment and acid throwing on women. As a result, women can participate in economic, social,
administrative and political activities without any fear.
3.1.5
Reforms in service delivery systems at Government offices and implementing performance
management system
Impact on Poverty Reduction: Public money, resources and time will be saved, and public service will be
standardised by ensuring effective reforms in service delivery systems of Government offices, and inspiring
and expanding innovative activities and best practices. In addition, responsibility and accountability of
public servants will be ensured if a transparent performance management system is in place. Improvement
of service delivery system will largely contribute to the process of poverty reduction.
Impact on Women’s Advancement: As good governance is ensured through effective reforms in service
delivery systems at Government offices, and inspiring and expanding innovative activities and best
practices, women’s participation in all spheres of the society will be enhanced. In addition, through the
implementation of a transparent and accountable performance management system, job facilitated
environment will be shaped, and women will be engaged everywhere in the society. Therefore, women’s
participation at decision making process and women empowerment will be enhanced.
Allocation for Poverty Reduction and Women’s Advancement
3.2
(Taka in Thousand)
Particulars
Budget
2016-17
Projection
2017-18
2018-19
Poverty Reduction
Gender
4.1
Priority Spending Areas/Programs
Priority Spending Areas/Programs
1.
Establishing information technology based public administration
Holding video conferences with Divisional and District level officials will
enhance efficiency and dynamism in discharging administrative functions
and also save time and resources as well as ensure standard service to the
citizens. People’s access to governments’ information and service will be
easy through district web portal and digital centers at ward level of
municipalities and city corporations and at union level. This programme has,
therefore, given top priority.
2.
Observance of National Mourning Day on 15thAugust every year;
conferring Independence Award to persons/institutions for their
outstanding contribution to national life and monitoring and
coordinating of other programmes at different levels organized by
Related Strategic Objective
 Enhancing efficiency,
capacity and effectiveness
of field administration.
 Upholding national spirit and
values of independence by
generations.
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Priority Spending Areas/Programs
Related Strategic Objective
Ministries/Divisions
Observance of the National Mourning Day on 15th August every year,
conferring Independence Award to persons/institutions for their outstanding
contribution to national life and monitoring and coordinating of other
programmes at different level, organized by Ministries/Divisions, will
strengthen spirit of independence among citizens, which will help build up
prosperous Bangladesh. This programme therefore has been identified as a
priority.
3.
Development of Information Exchange Management System Confidential
reports on law and order, social and development activities prepared by
Deputy Commissioners and compiled by Divisional Commissioners will be
sent to the Cabinet Division. These reports help in taking decisions to
improve law and order situation of the country. And also enable policy
makers knowing about the field level suggestions and recommendations
regarding implementation of Government policies. This is therefore a priority
spending area.
4.
Reforms in service delivery systems at Government offices; inspiring
and expanding innovative activities and best practices, and monitoring
implementation of Performance Management System
Inspiring of e-governance, e-service, innovative activities and best practices
at Government offices, monitoring implementation of National Integrity
Strategy (NIS) at state and non-state institutions and expansion and
coordination of such activities will play an important role in strengthening
good governance. In addition, this will enhance transparency and
accountability in Government and also improve qualitative and quantitative
service delivery to the citizens. This is yet another priority spending area.
 Enhancing efficiency,
capacity and effectiveness
of field administration.
 Reforms in service delivery
systems at Government
offices and implementing
Performance Management
System.
4.2
Medium Term Expenditure Estimates and Projection (2016-17 to 2018-19)
4.2.1
Expenditure by Department/Agencies/Operational Units
(Taka in thousand)
Description
Budget
Revised
Budget
2016-17
2015-16
4.2.2
Projection
2017-18
2018-19
Expenditure by Economic Group Wise
(Taka in thousand)
Description
Economic
Group
5.0
Budget
Revised
Budget
2016-17
2015-16
Projection
2017-18
2018-19
Key Performance Indicator (KPIs)
Indicator
Related
Strategic
Objectives
Unit
2
3
Revised
Actual
Target
Target
2014-15
1
1. Implementation of decisions
taken at Cabinet meetings
1
2. Implementation of decisions
related to Cabinet Division taken
at Cabinet meetings
1
3. Implementation of standard of
field level offices inspection by the
officers of Cabinet Division
2
%
Number
%
Number
%
Number
4
Revised
Target
2015-16
5
6
7
Medium Term Targets
2016-17
2017-18
2018-19
8
9
10
100
100
100
100
100
100
100
100
100
(36)
100
(36)
100
(36)
100
(36)
52
Indicator
Related
Strategic
Objectives
Unit
2
3
Revised
Actual
Target
Target
2014-15
1
4. Implementation of
short-term decisions taken at
Deputy Commissioners’
conference
2
5. Implementation of yearly standard
of inspections conducted by
Deputy Commissioners
2
6. Implementation of yearly standard
of mobile court operations
4
7. Rate of implementation of Annual
Performance Agreement (average
number of Ministries/ Divisions
obtained)
5
4
%
100
(158)
Medium Term Targets
2015-16
5
Number
Revised
Target
6
2016-17
2017-18
2018-19
8
9
10
100
100
7
100
%
100
100
100
100
Number
(4608)
(4608)
(4608)
(4608)
%
100
100
100
100
Number
(29352)
(29352)
(29352)
(29352)
%
75-80
81-83
84-86
87-89
* Conduct 29,352 mobile courts as standardized.
6.0
Recent Achievements, Activities, Output Indicators
Expenditure Estimates of the Departments/Agencies
6.1
Cabinet Division
6.1.1
Recent Achievements: A total of 149 Acts and 103 treaties/MoUs/policies/strategies have been approved
in the Cabinet meetings with a view to update and modernize the legal framework of the country and put in
place the relevant policy framework for the implementation across the government.132 Cabinet meetings,
79 meetings of Secretary Committees on Administrative Improvement, 91 meetings of Cabinet Committee
on Government Purchase, 35 meetings of Cabinet Committee on Economic Affairs, 10 Secretary-meetings
and 129 inter-ministerial meetings have been held. A number of 27 personalities and one institutions at
national level have been conferred Independence Award; 326 foreign nationals and 11 institutions have
been conferred ‘Bangladesh Freedom Honor’, ‘Bangladesh Liberation War Honor’ and ‘Friends of
Liberation War Honor’ respectively. 31 video conferences have been held with the Divisional
Commissioners and Deputy Commissioners. District e-service programme has been introduced and digital
centers at ward level of municipalities and city corporations and union level have been established. Gazipur
City Corporation, five Upazilas, six Municipalities and 15 Police Stations have been established.The
Second meeting of SAARC countries Cabinet Secretaries has been held with a view to enhancing regional
cooperation, exchangingviews and determiningstrategiesfor good governance. Best practices followed at
Government offices to enhance service delivery to the citizens have been published. ‘National Integrity
Strategy’ (NIS) has been adopted for consolidating good governance.
6.1.2
Activities, Outputs Indicators and Targets
Activities
Output Indicator
Related
Strategic
Objectives
Unit
Revised
Target
1
2
3
4
5
Actual
Target
2014-15
1. Arranging Cabinet-meetings,
Arranged cabinet
meetings of Cabinet Committees,
meetings
Secretary-meetings, Secretary
Arranged meetings
Committees’ meetings and Interof Cabinet
ministerial coordination meetings.
Committee on
Government
Purchase
and
Revised
Target
2015-16
6
7
Targets
Medium Term Targets
2016-17 2017-18
8
9
10
44
45
45
45
30
30
32
32
12
12
12
12
Arranged
secretary meetings
3
3
4
4
Arranged meetings
of Secretary
30
30
32
32
Arranged meetings
of Cabinet
Committee on
Economic Affairs
1
and
Number
2018-19
11
53
Activities
Output Indicator
Related
Strategic
Objectives
Unit
Revised
Target
1
2
3
4
5
Actual
Target
2014-15
Revised
Target
2015-16
6
7
Medium Term Targets
2016-17 2017-18
8
9
10
Committees on
Administrative
Improvement
Arranged
coordination
meetings for
monitoring Social
Safety-net
Programmes
2
2
2
2
47
47
48
48
100
100
100
100
100
100
100
100
Organized
inter-ministerial
meetings
2. Monitoring implementation of
decisions taken at Cabinet.
Implementation of
decisions taken
1
3. Implementing decisions taken at
Committee on National Awards.
Implementation of
decisions taken
1
4. Preparing monthly and yearly
reports on activities of Ministries/
Divisions
Prepared reports
1
Number
29
29
29
29
Arranged meetings
2
Number
11
11
11
11
6. Arranging yearly conference of
Deputy Commissioners
Arranged
conference
2
Number
1
1
1
1
7. Monitoring implementation
progress of decisions taken in
Deputy Commissioners’
conference.
Implementation of
decisions taken
2
100
100
100
Arranged video
conference
9. Arranging training programmes
for enhancing efficiency and
capacity of the officials of field
administration.
10. Observance of National
Mourning Day on 15th August
every year
5. Holding monthly coordination
meetings of Divisional
Commissioners
Number
%
(Number)
%
100
(Number)
(464)
2
Number
24
24
24
24
Arranged training
programmes
2
Number
16
48
48
-
Observed National
Mourning Day
3
Number
1
1
1
1
Arranged
Independence
Award giving
ceremony
3
Number
1
1
1
1
Annual ceiling of
mobile courts
operated
4
Number
29352
29352
29352
29352
13. Monitoring and coordinating the
judicial activities of Executive
Magistrates
Prepared reports
4
Number
12
12
12
12
14. Collecting fortnightly confidential
reports on law and order and
public safety issues and prepare
reports.
Prepared reports
4
Number
24
24
24
24
Arranged meetings
5
Number
8
5
5
5
1
1
1
1
1
4
4
4
1
4
5
5
3
4
6
6
8. Arranging video conferences with
Divisional and District level
officials and public
representatives
11. Awarding Independence Award
to individuals and institutions for
their outstanding contribution to
national life.
12. Operation of mobile courts
15. Holding coordination meetings
for strengthening Grievance
Redress System
16. Arranging training and
workshops for monitoring and
coordinating implementation of
National Integrity Strategy.
Arranged Training
17. Inspiring and expanding
innovative activities and best
Arranged Training
Arranged
workshop
5
5
Arranged
Number
Number
2018-19
11
54
Activities
Output Indicator
Related
Strategic
Objectives
Unit
Revised
Target
1
2
3
4
5
5
Number
practices at Government offices;
18. Monitoring implementation of
Performance Management
System and arranging training
and workshops in this regard
6.1.3
Actual
Target
2014-15
Revised
Target
2015-16
6
7
Medium Term Targets
2016-17 2017-18
8
9
10
2018-19
11
workshop
Arranged Training
Arranged
workshop
2
3
3
3
4
4
4
4
Medium Term Expenditure Estimates by Operational Unit, Programmes and Projects
(Taka in Thousands)
Name of the Operational Unit/Programme/
Project
Related
Activity
Actual
2013-14
Budget
1
2
3
4
Revised
2014-15
5
Medium Term Expenditure Estimates
2015-16
2016-17
2017-18
6
7
8