Chemical Inventory in Excel file: Requirements:
Chemical Name







CAS #
Location
Quantity
Unit
Product name – name given by the manufacturer to the product
Chemical Name:
o
Technical name of the substance/chemical in the product
o
Should be written with full names instead of chemical formula or abbreviation.

Sodium Chloride, not NaCl; isopropyl alcohol instead of IPA
o
The database is both case and space sensitive
o
No additional information within the box about the chemical.
CAS #:
o
Must be written in proper YYYYYY-XX-X. The amount of numbers represented as Y can vary, the X will not. The hyphens
used are required.
o
examples:

45672-77-4

3463-54-6

547-76-9

45-67-1
o
Please remember that this is not the product number given by the manufacturer. This is a number assigned to the
chemical that is identical across all manufacturers.
Location:
o
Should be written as a specific location within the lab room. The database is case and space sensitive,| Cabinet1,
cabinet1, cabinet 1, Cabinet 1| will all be processed as separate locations.
Quantity:
o
Must be in numerical notation only (unit must be in a separate field) e.g. 100 grams should be “written” as 100 in
Quantity field and g in Unit field.
Unit:
USE UNIT ABBREVIATION as follows:
Unit Abbreviation
Unit Name
tbw
Track by Weight
ml
milliliter
1
Liter
cc
Cubic centimeter
ul
microliter
g
gram
mg
milligram
kq
kilogram
uq
microqram
gal
qallon
oz
ounce
lb
pound
%
percent
ppm
parts per million
mmol
mili molar
m
Molar
Pt
pint
qt
quart
cu ft
cubic feet
amp
ampoule
cyl
cylinder
ea
each
pk
pack
$
USD
n
normal
g/l
grams/liter
mg/ml
milligrams/milliliter
assays
assays
bags
bags
blots
blots
bottles
bottles
boxes
boxes
cap
cap
cases
cases
ci
curie
cl
centiliter
cm
centimeter
cylinders
cylinders
foz
fluid ounce
ft
feet
gu
GU
in
inch
iu
IU
kits
kits
kt
karat
ku
thousand units
mabs
MAbs
mci
milieu rie
metric ton
metric ton
mm
millimeter
mole
mole
mu
million units
ng
nanogram
nmol
nanomol
pes
pieces
pkgs
packages
plates
plates
preps
preps
rods
rods
rolls
rolls
rxn
RXN
sets
sets
sheets
sheets
sleeves
sleeves
slides
slides
slugs
slugs
strips
strips
t
tons
tablets
tablets
tests
tests
tubes
tubes
uci
microcurie
ug/ml
microgram/milliliter
umol
Micromole
units
units
vials
vials
wafers
wafers
Additional Fields (optional):
Concentration




Ordered Date
Expiration Date
Hazard Class
Supplier
Concentration:
o
% of 100, Use Percent sign – [80%]
Ordered Date/Expiration Date:
o
Format: XX/YY/ZZZZ
Hazard Class:
o
Corrosive, Flammable, Radioactive…
Supplier:
o
Name of company
Example of inventory with minimum data requirement
Chemical Name
Cholesterol
1,4
Dimethoxybenzene
Ammonium
Hydroxide
Sodium Hypochlorite
Sodium Bisulfite
Sulfuric Acid
Glacial Acetic Acid
Acetone
Ethanol
n-Butyl Acetate
Ethyl Benzoate
T-Butanol
Hydrobromic acid
Crotanaldehyde
Chloroform-D
Magnesium Turnings
Tin (II) Chloride
Dihydrate
2-Sufolene
CAS#
57-88-5
Location
Dry
Quantity
1.5
Unit
kg
150-78-7
Dry
1.75
kg
1336-21-6
7681-52-9
7631-90-5
7664-93-9
64-19-7
67-64-1
64-17-5
123-86-4
93-89-0
75-65-0
10035-10-6
4170-30-3
865-49-6
7439-95-4
Base
Base
Base
Acid
Acid
Bulk
Bulk
Solvents
Solvents
Solvents
Refrigerator
Refrigerator
Refrigerator
Oven
2.6
3
500
200
2
5
5
3
0.5
0.75
1
100
100
200
l
l
ml
ml
l
gal
gal
l
l
l
l
ml
g
g
10025-69-1
1192-16-1
Small Cabinet
Small Cabinet
200
25
g
g
4-Ethylphenol
123-07-9
Small Cabinet
1
kg