University Code of Practice
Student Handbooks (on campus provision)
Template 1: Undergraduate Provision
Valid Session 2015/16
Handbook Title (Arial 16pt)
Anything in this font is a section title. Each section must be included in the
handbook. In some cases the content must be provided by the
department. In others, the department must use the text provided in this
template (see below).
Handbook Advice/ Handbook Advice bold (Arial, 12pt)
Anything in these fonts (highlighted blue for the department’s ease of
reference) must be considered by departments whilst writing their student
handbooks, including directions on departmental text and information to
include.
Handbook text/ Handbook text bold (Arial 12pt)
Anything in these fonts (black text) must be included in student handbooks
exactly as they appear in the template.
Deletions of text are struck through as tracked changes for ease of
reference (for those updating their previous year’s handbook) and appear
in red. Tracked changes must be removed from the final version issued to
students.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:1
Changes for 2015/16
Changes compared with the previous year’s handbook are highlighted in grey if the
text is to be added to last year’s handbook. All grey shading and tracked changes
must be removed from handbooks made available to students.
Changes summarised below:
The following summarises the principal changes:












Update to text on Wireless Hotspots
Supervisors now known as Academic Support Tutors
Update to the University Fire and Safety Procedures
All reading lists for 2015-16 should be available online
Guidance on classification and borderlines offered
Foundation degree (Fd) and subsequent Honours stage classification
regulations
Identifier of External Examiner
Turnitin text adjustment
Clarification an international student on a Tier 4 visa will need to return home
on intercalation and apply for a new visa on their return
Update to Support Services text
Link to Referencing Guidelines
Other minor updates to dates, text and footers
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:2
Front cover
The front cover or inside front cover of each handbook must bear the legend – in
Arial 18 pt:
This handbook is available on request in alternative
formats from the Department.
The advice of Disability Services must be sought if there are any problems in
providing a particular format. Departments must ensure that they have procedures in
place to respond to such requests – including being clear about on whom the
responsibility falls. This is part of the University’s legal responsibility to make
‘reasonable adjustments’ under disability legislation (Special Educational Needs and
Disability Act).
Staff are encouraged to ensure there are opportunities for students to declare if they
have a disability.
All departments must ensure that the University corporate image has been updated.
This can be found on the University web page:
(http://www2.hull.ac.uk/administration/marketing/rebranding/download.aspx).
Contents Page
All student handbooks should contain a contents page for ease of reference for
students. This should include a list of the annexes (Annexe 1 - University Code of
Practice: Personal Supervision; Annexe 2 Referencing Guidelines, Annexe 3 –
University Mitigating Circumstances Form, Annexe 4 – Academic Year Chart, and
any department specific annexes)
Welcome/Introduction
The Introductory section must include the following paragraph:
This handbook forms part of a two tier structure of handbook information available to
you as a student of the University. While this handbook, produced by the department,
seeks to give you information of immediate concern relating to the department and
your programme of study, it also provides you with sections identifying University
policies and procedures which are directly relevant to you, and with which you must
familiarise yourself. In addition the University produces a second handbook which is
available on-line. This provides additional information covering University regulations,
policies and procedures – including links to the full text version of each regulation,
policy or procedure – and information about University facilities and services. It also
contains more detailed information about your rights and responsibilities as a student,
and information about the structure of the University. The on-line handbook can be
accessed at: www2.hull.ac.uk/student/studenthandbook.aspx.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:3
It is your responsibility to familiarise yourself with the contents of this handbook, and
make sure that you use it as the first source of information and guidance on matters
relating to your programme and status as a student. You will not be permitted to rely
on ignorance of regulations, policies or procedures contained in this handbook as a
ground for mitigation, special treatment or appeal.
Every effort is made to ensure that the information in this handbook is accurate and
up-to-date at the time of publishing. However, matters detailed in this handbook are
subject to review and change during the year. The online student handbook contains
the most up-to-date information.
Include invitation for improving information supplied, including contact details for the
member of staff with responsibility for the handbook.
Student Charter
The University of Hull is a community dedicated to advancing knowledge and
education. A successful community needs everyone who is a member of it, whether
staff, student or visitor, to respect its fundamental values and beliefs. Our own values
and beliefs translate into a culture where we, as members of the University community,
are open and honest with each other, where we work together in a connected way,
and where we strive for excellence. The Student Charter, developed through a
partnership between the University and the HUU, is a manifestation of our culture and
says what you as a student can expect from the University, and what is expected from
you.
The Student Charter is available here:
http://www2.hull.ac.uk/student/studenthandbook/regulations/thestudentcharter.aspx
General Information about the Department
This is the department’s opportunity to introduce and welcome students to the
department. Departments should include the following:






Where it fits within the Faculty/University
Key members of staff and their roles – e.g. HoD, Director of Studies
Numbers of staff and students
Aims and objectives/mission statement of the department
Layout of the department, location of teaching rooms, staff rooms,
departmental office, other facilities – include a map, if appropriate.
Departments should not include a campus map in the handbook but should
explain that these are available to students in other University publications
(Campus map leaflet and welcome guide).
Prizes and Scholarships - explain what is available for students in the
department.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:4
Free Electives



Free elective modules are designed to broaden your horizons by offering
module choices within your programme of study but outside your main subject
area. They may be selected to complement your studies, enhance your
employability or because of your own enthusiasm for a different subject.
Most students can choose one Free Elective module per year from a wide range
of subjects. As in any other module, your achievements in the second and third
years of your degree are recorded and counted towards your final degree
classification. Free Electives are designed to be available and accessible to
virtually all full–time, undergraduate University of Hull students – there are
some exceptions and you may not be able to do a Free Elective if your degree
is multidisciplinary or has specific professional accreditation requirements.
Information about the Free Electives scheme, programmes which do not
include Free Electives and the modules on offer is available at
www.hull.ac.uk/freeelectives.
Insert the following text:
Library services at the University of Hull
March 2015 saw the completion of the £27 million redevelopment of the Brynmor
Jones Library, which is situated at the heart of the Hull campus. The ground floor
houses the University Art collection, a large exhibition space, a café, training rooms,
lecture theatres and the point for returning books.
Wifi and powerpoints are available throughout the Brynmor Jones Library and you may
bring your own tablet or laptop, or borrow a laptop for a few hours from the Reading
Room. In addition there are hundreds of networked PCs available throughout the
building. Each floor has an information kiosk, printer/copier and a self-issue terminal
for taking out books. The student card that you receive on registering with the
University is also your library card and you will need it to enter the upper floors of the
Brynmor Jones Library, to borrow books and to use the printer/copiers.
The Brynmor Jones Library has a variety of study spaces to cater for everyone. There
are bookable group study rooms, quiet and social learning spaces on each floor. Some
rooms are equipped with IT and there are several interactive whiteboards on the 7 th
floor.
The High Demand Collection housed in the Reading Room on the 1st floor contains all
the books listed on your reading lists, (ReadingLists@Hull). There are thousands of
other books shelved on the various floors of the Library according to the subject. Floor
guides are available on each floor outside the lifts and all the Library’s resources, print
and digital, are listed on the Library catalogue. We have a number of different loan
periods; 24 hours, one week, four weeks and eight weeks. Items are assigned a loan
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:5
period depending on the demand for that item. Undergraduate students may borrow
20 items at a time. Please return or renew by the due date or you will incur fines.
The Library is not just a local storehouse of books, it is also your gateway to a huge
range of quality-assured online information resources; electronic databases covering
all subject areas, thousands of full-text electronic journals and newspapers, plus
thousands of online reference works and electronic books. The Library webpages and
Library catalogue will help to guide you to this information.
The Library supports you in developing a range of study and employability skills
including using information resources. We offer a comprehensive induction
programme, followed by more focused Spotlight sessions and workshops. Additionally
there is a range of online support, and we offer one-to-one support where required.
See our website for more details.
There is also a library at the Scarborough campus - the Keith Donaldson Library,
which was extensively refurbished in Summer 2010. You are entitled to use both
libraries and you may request books that are held in one library to be delivered to the
other library for your use. Further details of the services available from the
University’s Libraries are available on the Library website, www.hull.ac.uk/lib.
The University also has significant archives and special collections, particularly in the
areas of politics and pressure groups, modern literature and drama, maritime studies
and local history. These are held at the new, award-winning Hull History Centre and
more information can be found on the Centre’s website at,
www.hullhistorycentre.org.uk.Wireless HotspotsThe eduroam wireless
network is available throughout both Hull and Scarborough campuses.
You can use your device wherever you are, from lecture theatre to social areas.
To find out how to connect your devices go to:
http://www2.hull.ac.uk/ICT/get%20connected/wifi.aspx
Communication within the Department
The following text must be included:
Keeping your contact details and personal information up to date
It is your responsibility to ensure that at all times the University has complete and
accurate contact details for you. Students can manage their contact details and review
personal information that the University holds through the MyAdmin system at
https://myadmin.hull.ac.uk/Main/Login.aspx. You can access MyAdmin using your
user name and password. If you are unable to make changes in relation to your
personal information the portal will inform you of what documentation may be needed
and what areas of the university you need to see. Alternatively, changes to your details
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:6
can be notified to your department using the approved University form, available from
your department, Student Administrative Services or downloaded from the portal
https://portal.hull.ac.uk/uPortal/.
Rules governing absence from the University
You are required to be in attendance on week days during each semester. All students
are required to inform their department within two days if they are absent from the
University as a result of illness or for any other reason. A GP’s medical certificate will
be required for absences of more than seven days. If you become ill and are unable
to inform the departmental office, you should arrange for someone to communicate on
your behalf. For further information see the online handbook at:
http://www2.hull.ac.uk/student/studenthandbook/usefulforms.aspx. If your absence is
related to a disability, please contact Disability Services for advice.
Attendance monitoring
On each module, some or all of your attendance will be monitored (Paragraph 10,
QH:K14 Attendance Monitoring).
Departments must make clear to students the attendance requirements
associated with their modules, the procedure for reporting absences and the
consequences of attendance which falls below a stated threshold (including
Departmental warnings and re-sit not permitted decisions). Thresholds for
Departmental warnings and re-sit not permitted decisions must be consistent at
Faculty level and be agreed by Faculty Learning, Teaching and Assessment
Committees. (Paragraph 7, QH:K14 Attendance Monitoring).
Cross reference to sections on withdrawing, intercalating, etc. and support/advice
available within the department and University support services.
Feedback from students about their experience
Explain the procedures relating to student questionnaires, the staff-student
committee, course feedback meetings, mechanisms for informing students of action
taken in response to issues raised by students, e.g. Module Evaluation
Questionnaire, Staff Student Committee and responses therein communicated back
to students.
Feedback for students on their submitted work
Opportunities for obtaining feedback are actively promoted to students at appropriate
points during the academic session. Students are reminded of the relevance of
feedback in the context of their learning experience and are actively encouraged to
seek out feedback in all its forms at those times when it is available. Students are
entitled to receive their feedback within four weeks of the assessment deadline in
accordance with policies approved at University Learning, Teaching and Assessment
Committee and Faculty Learning, Teaching and Assessment Committee (or
equivalent). Students’ full entitlement in regard of feedback is listed in the Quality
Handbook (QH:F1, para 25) which can be found here:
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:7
http://www2.hull.ac.uk/administration/policyregister/qualityhandbook/sectionf.aspx
Arrangements for Supervision
University Code of Practice: Personal Supervision governs the system of personal
supervision set out both what you can expect from your department and supervisor
and what is expected of you, to ensure that the supervisor can provide effective
support. You should familiarise yourself with the Code of Practice, which is set out as
annexe 1a to this handbook.
Distinguish between academic supervision (undergraduate, dissertation and
research), year tutors and pastoral supervision, and explain how the department
implements the relevant system.
Departments must include a copy of the University Code of Practice: Personal
Supervision in their handbooks. Joint, with and combined programmes require the
following: In addition to the appointment of an Academic Support Tutor in the lead
department, a further Academic Support Tutor must be appointed in the joint
department(s). One Academic Support Tutor , usually that in the lead department, is
responsible for ensuring effective communication between Academic Support Tutors
- bearing in mind the principle that students are required to provide information only
once. The lead department must make sure that students are aware who their lead
Academic Support Tutor is.
The rights and expectations of students on Joint, with and combined programmes
(QH:K6) can be found here:
http://www2.hull.ac.uk/administration/cdte/quality_standards/quality_handbook/sectio
n_k.aspx [annexe 3, under Supervision, Induction and PDP]
Gifts to Staff Members
The relationship between staff and students is a friendly but professional one. While
we respect the practices in different cultures and the wish of students to express
friendliness and appreciation, gifts to individual members of staff are not considered
appropriate. The Head of Department or Director of Studies will be able to explain
these matters to you in more detail if required.
The Hull Way
The Hull Way aims to give all students the opportunity to develop and articulate the
graduate attributes they need to become a ‘distinctive Hull graduate’. The starting
point for the Hull Way is the Hull Graduate Profile; which is a key set of graduate
attributes all our students will have the opportunity to develop. These graduate
attributes outline core skills, knowledge and behaviours we help our students
develop at Hull to enable them to be successful in the world at large and achieve
their full potential.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:8
The Hull Way is characterised by five key principles:
1. Students are given explicit opportunities in the curriculum to develop graduate
attributes
2. The University will ensure the curriculum links directly to the Hull Graduate
Profile
3. Students will develop the ability to articulate their graduate attributes
4. Students will be given support to engage with, and develop their Hull
Graduate Profile
5. The Hull Way can be recognised and celebrated by achieving a Hull
Employability Award
What can students expect?
The Hull Way will be promoted in your curriculum through the Hull Graduate Profile.
Opportunities for graduate attributes development will be highlighted and there will
be additional development opportunities from your broader University experience,
such as volunteering, societies and even work experiences. The department and
University will provide additional support in recognising and developing your
graduate attributes by providing the tools and training you will need to succeed. You
will also be actively encouraged to record your achievements for the Hull Way by
working towards your Hull Employability Award.
Further information about the Hull Employability Awards, and how to start planning
for the Hull Way can be found here: www.hullawards.hull.ac.uk
[Remove PDP badge]
Health and Safety
The following text must be included:
University Policy on Smoking
In July 2007, a ban on smoking in public places came into effect in England and Wales.
The University complies fully with this and smoking is not permitted in or directly
adjacent (within 5m) to any University building.
The University Smoking Policy includes the rule that ‘all academic, academic-support,
administrative and accommodation buildings’ are ‘no-smoking’ areas. This rule applies
equally to students, employees, contractors and other visitors to the University.
http://www2.hull.ac.uk/administration/pdf/HSafetysmoking%20policy%203%20Draft%20Nov%2013.pdf
Fire Evacuation Procedures
The University Fire Policy and Safety Procedures can be found here:
General Fire Alarm Activation Procedure
Fire Action Notices are displayed throughout the buildings
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:9
Action Required
 If you notice any signs of the fire - break a Manual Call Point (even if the alarm is
sounding).
 On hearing the alarm all staff and students must evacuate the building immediately via
the nearest exit.
 If possible close all windows and doors behind you as you leave.
 Don’t use an extinguisher unless you are trained to do so
 Follow the directions of the Fire Warden, Pastoral or Commercial services staff.
 Go to the designated assembly area.
 Immediately contact the Security Control Room (Hull) on 01482 46 5555 or
(Scarborough) on 01723 35 7266.
 Report any significant information to the Incident Controller at the fire panel.
Do Not



Go back to your room or office if you are away from it.
Shout or run as it may cause a panic.
Re-enter the building unless verbally told that it is safe to do so by the fire warden or
Safety Office.
Disabled Persons Fire Alarm Activation Procedure







Evacuate the building using the nearest safe route to a refuge, or evacuate
horizontally into another building if available.
Contact the Security Control Room using the two way communication provided or
use your mobile phone (Tel. No. Hull 01482 465555; Scarborough 01723 357266)
and inform them of your name, location etc.
Ask the Emergency Evacuation Chair Operator to retrieve the nearest emergency
evacuation chair.
If requested, inform the Fire Warden of your name, and telephone number.
You can rest in the refuge safely until the fire is confirmed.
Confirmation of a fire will be given by the Report Centre. If so, evacuate as soon as
possible.
If at any time you or the Emergency Evacuation Chair Operator feels unsafe, you must
transfer into the chair and evacuate.
Departments must include appropriate information detailing the fire evacuation
procedures for the building (or buildings) in which the department is based.
Programme of Study Information
The Academic Year
The following text must be included:
The following are the semester dates. A more detailed plan of the academic year can
be found in Annexe 4:
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:10
28 September 2015 to 18 December 2015
Semester One
21 December 2015 to 8 January 2016
Vacation
11 January 2016 to 22 January 2016
Examination Weeks
1 February 2016 to 13 May 2016
Semester Two
14 March 2016 to 1 April 2016
Vacation
16 May 2016 to 10 June 2016
Examination Weeks
15 August 2016 to 26 August 2016
Re-Assessment Examinations*
* Students must be available if required to attend
End of year results for undergraduate students will be released to finalists on 30th June
2016 and non-finalists on 1st July 2016.
The Framework for Higher Education Qualifications
The following text must be included:
University awards are designed to comply with the Quality Assurance Agency’s
Quality Code and other external reference points. Information is available
athttp://www.qaa.ac.uk/assuring-standards-and-quality/the-quality-code.
In particular all departments have produced programme specifications for all of their
taught programmes, which set out what you can expect to be able to do if you
successfully complete the programme. These are referred to as intended learning
outcomes.
Determine how best to make programme and module specifications available to
students [they must be made available], whether as part of the handbook, or through
another means.
University and Programme of Study Regulations
The following text must be included:
The Programme of Study for which you have registered, and therefore the qualification
you are seeking, is governed by regulations which operate at two levels. First, the
University level, applying consistently to every programme of study. Second, at the
level of the individual programme, setting out which modules you must take, which
modules you can opt for, and where there are any agreed variations to the standard
University regulations such as how modules are weighted to determine the final
classification of the degree.
Therefore, to qualify for the award you are seeking you must abide by both levels of
regulations. Any action outside regulations can only be taken if the approval of the
University Student Progress Committee (explained later) has been obtained by your
department.
The following summarises the key points of the University regulations, which you
should be aware of, but the full version can be viewed at:
www2.hull.ac.uk/administration/policyregister/qualityhandbook/sectionb.aspx
each
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:11
programme is divided into stages representing each set of 120 credits. For example,
a three year undergraduate degree is made up as follows:













Certificate stage (first 120 credits - equivalent to first year full-time)
Diploma stage (second 120 credits - equivalent to second year full-time)
Honours stage (third 120 credits - equivalent to third year full-time)
to qualify for the award of the degree you must successfully complete all 120
credits for each stage
with limited exceptions, programmes are now designed to include 2 modules,
which run for both semesters (sometimes called ‘long thin’), and four modules
which each last one semester (‘short fat’). All modules are 20 credits
one of the two-semester modules will normally be the opportunity to take a ‘free
elective’, where you can choose a module from outside your programme of
study. Information is provided here: www.hull.ac.uk/freeelectives; with the
exception of specified ‘Passport’ language modules, students at the Honours
stage are not permitted to take level 4 free elective modules
the two points above mean that you will be undertaking the equivalent of 60
credits in each semester, although the assessment load will be greater in the
second semester than the first. Exceptionally, you may apply to take modules
which result in a weighting equivalent to 50/70 or 70/50, for example by
replacing a long thin optional module with a short fat module. The written
approval of your department is required in such cases
you may have registered to study a combination of two (or more) subjects on
an approved programme. Such programmes are known as a ‘joint’, ‘with’ or
combined degree. If you study 140-200 credits in your ‘2nd’ subject, it is a ‘joint’
programme. If you study 100-140 credits in your ‘2nd’ subject, it is a ‘with’
programme. You are entitled to supervision and representation in each
department
modules are designed in levels – referred to as 4, 5 and 6. In each stage you
must take a minimum number of credits at each level (as specified in the
programme of study):
Certificate stage – 120 credits at level 4
Diploma stage – minimum of 100 credits at level 5
Honours stage – minimum of 100 credits at level 6
your programme specification states your core and permitted optional modules
There are also three types of four year programmes:

those involving the first year at level 3, referred to as the Pre(liminary)Certificate stage. First 120 credits at levels 3 and 4, with at least 100 credits at
level 3

those involving a year in industry or equivalent placement or abroad, where that
year is equivalent to level 5 and referred to as the Post-Diploma stage

those leading to the award of an undergraduate or ‘integrated’ masters degree
(such as the MChem, MEng or MPhys), where the fourth year is at level 7 and
is referred to as the Masters stage

you can be reassessed once in any failed module unless the Module Board has
denied reassessment as a result of you not complying with the submission
requirements of the module

the mark for any module passed following reassessment is capped at 40
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:12









a candidate at the Certificate or Diploma stage, who fails more than 60 credits,
is automatically deemed to have failed the programme, without being permitted
to be reassessed in the failed modules. However, such a candidate may be
permitted to repeat the stage at the discretion of the Programme Board of
Examiners. Student Progress Committee has determined that the following
factors should be considered in exercising this discretion: (i) the profile of
marks, ii) the candidate’s attendance/submission record, (iii) the candidate’s
potential to succeed in the repeated stage and whole degree, (iv) any mitigating
circumstances properly notified.
in very limited circumstances a narrow fail can be treated as a pass (called
‘compensation’, although no change is made to the mark awarded), or you can
be permitted a further opportunity at the failed module (of no more than 20
credits), including attending all required classes (called ‘referral’). Where you
are referred you still have to successfully complete the module, or another
module of the same credit value, to complete the stage. If you fail the referred
module at the second attempt then you are unlikely to be able to graduate.
a candidate at the honours stage only may have up to 20 credits disregarded
(called ‘condonement’) in deciding the candidate's eligibility for the degree
provided certain conditions are met. However, the mark awarded for such a
module is still used in calculating the final degree classification, and can
therefore bring down the overall average. A candidate who joins the University
in the final year of an Honours degree cannot benefit from condonement, as
s/he must pass 120 credits from the Honours stage
a maximum of 40 credits in a single stage, and 60 credits for the full degree
may benefit from any combination of compensation, referral and/or
condonement (40 credits for a Diploma programme). The maxima for
compensation, referral and/or condonement shall not include compensation or
condonement exercised during the Preliminary Certificate stage.
if you do not successfully complete a stage you can be transferred to the
Ordinary degree (provided the required minimum number of credits have been
achieved) or be awarded a lesser qualification, at which point your programme
of study will be at an end
you may only take 120 credits in each year as part of your degree (excluding
‘referred’ modules, explained above); credits over and above that can only be
taken outside your degree, and a separate tuition fee must be paid
there is no automatic right for students to take assessments overseas.
However, a request to do so may be made (for students with a permanent
non-UK home address) for Summer re-sits only. The policy and request form
can be found in the Quality Handbook, Section F20:
http://www2.hull.ac.uk/administration/policy_register/quality_handbook/section
_f.aspx. A charge may be applied.
other than as explained above a candidate may not repeat a stage except with
the approval of the University Student Progress Committee. Such approval will
only be given where medical circumstances or exceptional personal
circumstances are established of a kind which clearly affected the candidate's
performance throughout the year. Repeat years are not given lightly. Equally
you may not reapply for the same degree without the approval of the Student
Progress Committee. The same criteria as for a repeat stage will apply.
a candidate who successfully completes the Ordinary degree may be permitted
to transfer back to the Honours degree if certain conditions are satisfied.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:13
The individual programmes regulations
Provide, or refer to, information about the specific programme – including intended
learning outcomes - methods of assessment, marking criteria, weightings between
years and modules, explanation of core and optional modules. Explain the purpose
of intended learning outcomes, including the link between programme and module
outcomes and the link between module outcomes and the learning, teaching and
assessment strategies at module level.
The following text must be included:
The University expects students on Joint, With and Combined programmes to have
an experience comparable to their peers studying a single subject. This leaflet, the
Guide for Students on Joint, with and combined programmes (annexe 3) explains
further:
http://www2.hull.ac.uk/administration/cdte/quality_standards/quality_handbook/sectio
n_k.aspx
Scroll down to the Supervision, Induction and PDP heading.
Teaching and Learning Methods
Lectures, tutorials, seminars, laboratory classes and project work (if appropriate).
Reference must be made to students not being entitled to expect tutors to read drafts
of assessed work prior to submission.
ReadingLists@Hull
Module reading lists are now available online. You can access your reading list
directly from within the appropriate eBridge module site or by searching by module
name or module code on:
http://readinglists.hull.ac.uk
Definitions of levels of reading recommendation as used in ReadingLists@Hull
The following definitions for levels of reading recommendation for items on reading
lists were agreed in the Summer of 2014. Tutors have been asked to adopt these
standard levels of recommendation and over the next academic year you will start to
see them on reading lists. The Library will refer to these levels of recommendation in
determining the likely demand for access to the listed books, and that will influence
the number of copies purchased for the Library and the loan period.
Suggested for student purchase
Students will need to refer to this resource throughout the module and
possibly subsequent modules, and may therefore find it useful to own a copy.
Items suggested for student purchase will be provided by the Library.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:14
Essential
These resources are key to the module. Students need to use them to support
their understanding of the topics and themes covered by the module.
Essential resources will also be provided by the Library.
Recommended
These are supplementary resources which expand on the topics and themes
found in the “Suggested for purchase” or “Essential” reading material.
Recommended resources will also be provided by the Library.
Background
Students with a desire to research the topic more fully may wish to consult
these resources but will not need to do so to pass the module. These
resources will normally be provided by the Library. In some cases students
may need to approach their department for guidance on how to obtain access
through other routes.
All reading lists for the 2015-16 session should be available online and the tutor is
encouraged to publish the direct link within the handbook. Tutors who do not have
access to their online reading list should contact bjlcollections@hull.ac.uk.
Where lists for the 2015-16 session are available, the tutor may wish to publish the
direct link within the handbook.
Assessment Procedures
Guidance on classification and borderlines
The basic guide to classification of most qualifications can be summarised as:
Final Stage Weighted
Average
70-100
60-69
50-59
40-49

BA/BSc/Integrated
Masters
1st
2i
2ii
3rd
69.45, 59.45 and 49.45 are rounded up to 70, 60 and 50, respectively.
Borderline
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:15
The basic guide to borderline consideration can be summarised as:
Final Weighted Stage Average
67.45-69.44
57.45-59.44
47.45-49.44
Borderline Possibility of
1st
2i
2ii
Borderline Cases will be given the higher classification if:
o more than 50% of the modules in the two stages score marks in the higher
classification or above
OR
o exactly 50% or more of the total modules in the two stages counting
towards classification are in the higher classification or above and more than
50% of modules in the final stage score marks in the higher classification or
above
Foundation Degrees



Foundation degrees – a candidate must be awarded a merit (60 - 69) or
distinction (70+) as indicated by the weighted average over all marks
assigned in the Intermediate stage (level 5; year 2). The award of merit or
distinction only applies where no more than 20 credits’ worth of modules are
designated pass/fail.
A candidate's performance in the Preliminary Certificate, Certificate and
Diploma stages of a Foundation degree programme shall not count towards
the classification of their Honours degree unless they were registered on the
Intermediate stage in 2014-15, or earlier. Classification is based on the
weighted average of level 6 modules alone.
The only exception will be candidates registered on the Intermediate stage in
2014-15 (or earlier) who shall have their Honours degree classification
calculated using both old and new regulations. The best outcome will be
awarded.
External Examiner
The role of the external examiner is to assure the standard of your award when
compared to similar awards of other institutions, to assure the integrity of the
assessment process and to comment on the quality of the learning opportunities
given by the University.
The external examiner of your programme is
Name:
Job Title:
Host Institution:
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:16
You should not contact the external examiner directly. Hull University Union, Course
Representatives and Student Representatives work with the University to oversee the
management of Quality and Standards of the University’s programmes, including
external examiner reports. You are encouraged to liaise with your Course
Representative and Hull University Union.
Penalties for Overlength Work
The University has in place a standard system of penalties for summatively
assessed work deemed to be overlength (sections 29-30) F1, Quality Handbook:
(i) Penalties are a percentage of the maximum mark available for the
assessment element which is overlength
(ii) Overlength assessment penalties apply only to word counts and exclude
charts, graphs, tables etc
(iii) Unless otherwise specified the published word limit excludes references in
footnotes, appendices, references and bibliography lists
(iv) Your coursework assessment rubrics will tell you to declare a word count on
the coversheet where a word limit is specified.
(v) An erroneous word count declaration will be dealt with as suspected use of
unfair means.
(vi) The penalty for over-length work is:


10-20% over the specified word limit, a penalty of 10%
more than 20% over the published word limit, the work will be awarded
a mark of zero
Penalties for Late Work
The University has in place a standard system of penalties for summatively
assessed work subject to late submission:
(i) Penalties are a percentage of the maximum mark available for the
assessment element which has been submitted late
(ii) All your coursework assessments must have a published submission time
which should be no later than 4pm
(iii) Non-standard modules may differ but only if Faculty Learning, Teaching
and Assessment Committee has agreed. Your Course or Student
Representative should be able to liaise with this Committee for you.
Contact Hull University Union if you are in any doubt about who is your
Representative.
(iv) The late submission penalties applied to coursework submitted after the
published deadline are:



Up to and including 24 hours after the deadline, a penalty of 10%
More than 24 hours and up to and including 7 days after the deadline;
either a penalty of 10% or the mark awarded is reduced to the pass
mark, whichever results in the lower mark
More than 7 days after the deadline, a mark of zero is awarded.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:17
Departments are required to have in place a policy governing feedback to students
on formative and summative assessment (section 25, F1, Quality Handbook).
Departments may elaborate on their policy here:
The University requires its departments to give students feedback on their work
which addresses the following principles:
- A clear statement will be given on the period of time in which your work will
be returned with feedback and will not exceed 4 semester weeks.
- You will be provided with an opportunity to act on the feedback in preparing
for further assessments in the same or other related modules.
- Feedback will be clear, and where written, legible
- Feedback will include specific reference to module learning outcomes or to
clear grading criteria derived from learning outcomes
- The principles on which work is being marked will be made clear, whether
this is via learning outcomes or grading criteria.
- Feedback is likely to be balanced, to include strengths as well as areas for
development
- Feedback will include some targets for future development (relevant at both
mid- and end-module).
- Feedback will include not only areas for development, but also practical ways
to improve these areas
- Clarification relating to feedback will be made available to students on request
Departments should make clear to students any requisite standards of presentation
in summative assignments, e.g. Arial 12 pt, single/double spaced, single or double
sided and whether page numbers or module codes are expected in the footer.
Use of TurnitinUK
INTRODUCTION
1. TurnitinUK is a tool to detect potential instances of plagiarism and incorrect
source referencing. Academic judgement is an essential element in the
process of detecting plagiarism and the interpreting TurnitinUK reports.
2. TurnitinUK compares the content of a student written assignment with
material in the TurnitinUK database. The software only indicates the extent to
which an assessment contains text that matches other text within the
database. Neither is it the case that text-matching against database material
will identify all areas of potential plagiarism.
3. Staff and students should be aware that TurnitinUK and the Originality Report
generated do not represent the only method of detecting plagiarism nor the
only evidence that can be provided in a suspected case of academic
misconduct.
4. The University is committed to ensuring that all students are treated equitably
and consistently and to upholding the highest level of academic integrity and
rigour.
5. Text-matching is used as the basis on which an issue of academic concern or
offence is provisionally identified. It should be used only as an indicator and
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:18
not as a substitute for academic judgement on whether an offence has been
committed.
6. All instances of unfair means are regulated by the University’s Regulations
(principally Regulations on the Use of Unfair Means QH:F8).
7. The production and submission of any piece of assessed written work,
whether via TurnitinUK or otherwise, remains the sole responsibility of the
student. Students are expected to ensure all sources are appropriately
acknowledged within their own work and in line with departmental practices.
8. All submissions of summatively assessed student work to Turnitin must be
made within the University’s chosen Virtual Learning Environment (presently,
ebridge) or the University e-portfolio.
Credit Transfer
You may have undertaken studies prior to starting your programme at the University.
In certain cases such prior learning might be transferable to your current programme
and therefore give you exemption from some of the requirements of your current
programme. This is called Accredited Prior Learning and may be 'certificated' or
'experiential' (e.g. work experience). If you have experience which you think might be
transferable to your degree programme you should discuss this with your
department, who will advise on whether it is transferable and the evidence you will
have to provide. In addition to the judgement the department will have to ensure the
following regulations must be adhered to:




To be awarded an Honours degree, candidates must complete the final year passing all 120 credits
To be awarded a Foundation Certificate, Certificate, Diploma or Ordinary
degree, candidates must pass a minimum of 60 credits from the final stage of
the qualification sought (direct entry to the Ordinary degree is not permitted).
Where the credit is being transferred to a stage, which is relevant to degree
classification that credit will not count towards classification unless it was
awarded by the University of Hull (including programmes delivered by our
partner colleges). Therefore a student who is admitted directly into the final
year of (for example) BA Business Studies with credit from another University
or an overseas institution would have his/her degree calculated only on the
final year undertaken at Hull.
Credits cannot be transferred where they have already been used towards a
qualification (whether from this University or another institution) unless the
first qualification is a step towards the current qualification.
Examinations and Assessment
Past Examination Papers
Past exam papers are available from the University's digital repository (go to
http://hydra.hull.ac.uk and sign in using your campus ID and password, or click on
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:19
the Digital Repository link in the portal). Where papers are not available, please
enquire in the Department.
Dates of Examinations
Include the following text (but modify it if it does not fit your programme of study):
There are three examination periods in each academic year, which in 2015/16 will
be:
11 January 2016 to 22 January 2016
16 May 2016 to 10 June 2016
15 August 2016 to 26 August 2016
It is part of the requirement of your degree that you are available during each of the
three examination periods. It will not be regarded as ‘good cause’ if you are
unavailable during the August/September period, with the reason that you did not
expect to have to sit an examination and have made another commitment. Note that
only in the most exceptional circumstances will you be given permission to sit an
examination other than at the University. Student Progress Committee will decide
whether circumstances meet this criteria, but has made it clear that it intends
approval to be rare.
The examination timetable for each period is produced by Student Administrative
Services. This information will be available through the portal or from your
department. It is your responsibility to check the dates of your examinations,
and if you have any clashes, to report those to the department as a matter of
urgency.
Refer to appropriate section explaining methods of assessment within the
department
Instructions for Candidates for Written Examinations
The following text must be included:
These are detailed in the on-line handbook –
http://www2.hull.ac.uk/student/studenthandbook/academic/instructionsforwrittenexa
ms.aspx , and also posted outside each examination hall. It is your responsibility to
familiarise yourself with them.
It is important to note that students must bring their University Student ID card or
other photographic identification (such as a driving licence or passport) with them to
all examinations. You should note that while your identity remains in any doubt,
marking your script may be delayed and this may result in consequential delay in
notifying you of your results (Quality Handbook: F1, paragraphs 60-62).
Examination Papers
Your examination paper will state the required number of compulsory and optional
questions you are expected to answer. If you fail to answer a compulsory question
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:20
(whether that be for the whole paper or within a section of a multi-sectioned paper)
you will be awarded zero for that question. Please be aware markers are under
instruction to mark any additional questions in the order they appear on the
examination paper, disregarding any extra questions above and beyond the
number required to be answered (Quality Handbook: F1, paragraphs 66-68).
Alternative Examinations Arrangements
If you have a disability and require alternative arrangements for examination you
should contact Disability Services. If you have any other special circumstances
which may require alternative arrangements you should contact your department.
Getting your Results
Where appropriate, marks for individual pieces of assessed work are given to you
during the module, to enable you to utilise feed-back in completing the module.
However, such results are provisional, that is they can be changed by the module
board - for example on the advice of the external examiner - and they are not
therefore final until that Board has met and the Student Progress Committee has
formally confirmed the marks. The fact that a Module Board reduces a mark
previously notified to you as provisional does not constitute a ground for appeal.
At the end of the first semester your provisional results will be available on the portal
(https://portal.hull.ac.uk/uPortal/ )
Explain any requirements for students to see staff in the department.
It is your responsibility to make sure that your home address is correct or that an
alternative correspondence address has been added to your contact information on
the portal. To change your home address or add a correspondence address, go to
https://portal.hull.ac.uk/uPortal/ - personal information. Any changes to addresses
must be completed before the end of the examination period. Your results will also
be available on the portal from the day after the official release date. You will
not be able to get your results before those deadlines, and under no circumstances
will your results be given to you over the telephone, nor will they be given to another
person on your behalf.
Finalists will receive an Official Transcript and a European Diploma Supplement
detailing their performance across the whole of the degree programme.
References
You are likely to be asked to provide details of a referee from the University during,
or at the end of, your period of study, so that they can be contacted for a reference.
You should approach your Academic Support Tutor or Personal Supervisor in the
first instance to ask if they would be willing to provide references for you. Tutors (and
other staff) are not automatically obliged to be a referee for you, although they will
not normally refuse.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:21
By agreeing to provide references, your Academic Support Tutor is required to
provide a fair and accurate assessment of your ability and are often asked to give
their opinion on your suitability for a particular position. Their reference may include
information which can be negative, such as attendance, but your referee will
normally inform you if this is the case.
When seeking a reference you should always seek the referee’s agreement in
advance. This ensures that they are available to provide a reference for you in a
timely manner. Make sure that you inform your referee about the reason for the
reference request, providing them with job details, where possible, and make sure
that they have a copy of your up-to-date CV. Give your referee as much notice as
reasonably possible.
Assistance with CVs and applications, amongst other things, is available from the
University Careers and Employability Service.
Transcripts
In addition to receiving an official transcript at the end of your programme of study,
you may need copies during your period of study to assist in applying for
employment or further study. You should approach Student Administrative Services further details:
www2.hull.ac.uk/student/studentadministrativeservice/transcripts.aspx.
You should note that you will be refused a transcript if you are in debt to the
University (as well as any degree or other certificate).
Unfair Means – Plagiarism and Cheating
The University Regulations on the Use of Unfair Means – available at
http://www2.hull.ac.uk/student/studenthandbook/academic/unfairmeans.aspx
govern all forms of illegitimate academic conduct which may be described as
cheating, including plagiarism. The term ‘unfair means’ is used in the regulations to
indicate that a very wide range of behaviour is punishable. The regulations give
examples, including





‘cheating’ in an examination by possessing materials prohibited in the
examination room
‘cheating’ in an examination by using materials prohibited in the examination
room
falsifying the results of laboratory, field-work or other forms of data collection
and analysis
impersonating another during an examination or other assessment or related
event
conspiring with another or others to have work completed by another
candidate, including offering work, whether for sale or not, for use by another
without acknowledgement
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:22








collusion (where the work submitted is the result of the work of more than just
the student making the submission but which the student making the
submission claims to be his/her own work without acknowledging the
contribution of other students)
using false statements, or presenting false evidence, in support of a request
to withdraw from an examination, obtain an assessment extension, or explain
any form of absence or default
falsifying a transcript or other official document
submitting work for assessment which has been performed or created by
other persons or commissioning third parties to perform or create the work
whether for payment or not
making your work available to others, giving opportunity for them to plagiarise
(group work must acknowledge the contribution of others or collusion may be
deemed to have occurred)
An erroneous word count declaration on written assignments which are overlength
submitting work for assessment which is substantially the same work as
submitted for a previous assessment (sometimes referred to as ‘selfplagiarism’)
notification of a suspected case of Unfair Means will normally be given to you
within four ‘semester’ weeks of the submission deadline of the assessment
unless fresh evidence is discovered thereafter.
Conduct is punishable when undertaken by any University of Hull student on any
programme, whether acting alone or with others, and conduct which amounts to an
attempt to use such means is also a breach of the regulations. The regulations
define the procedures which must be followed when an allegation is made, stating
the rights of the student, including the establishment of an Adjudicating Panel which
is required to determine whether the breach of the code has been proven.
It is essential, therefore, that you recognise that the University takes very seriously
any form of illegitimate conduct, especially plagiarism, and that if you are judged to
have breached these Regulations this could result in you not being awarded your
degree.
The plagiarism declaration
When you submit any piece of work for assessment you are required to attach a
cover sheet which contains a plagiarism declaration. It is your responsibility to
ensure that you have understood the guidance you have been given about
referencing – and therefore how not to commit plagiarism. If you have any doubts
you must seek advice from your Academic Support Tutor. .
The caution procedure
The caution procedure defines limited circumstances in which a student may be
issued with a ‘caution’ instead of Adjudication Panel proceedings - at pre-certificate
or certificate stage only.
The following uses of Unfair Means are open to the Caution procedure:
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:23



plagiarism
collusion
possession of unauthorised materials in the exam room
It should be noted that use of unauthorised materials in the exam room may not be
referred to the Caution procedure and will be treated as a full offence of Unfair
Means.
Explain the department procedure for informing students of decisions taken by SPC
with regard to the Caution Procedure.
Plagiarism and how to avoid it
You must advise students which academic referencing style (in-text or footnotes) is
being used in your department and include the following text:
Where can I get help with referencing?
Library and Learning Innovation (LLI), based in the Brynmor Jones Library provide
full and comprehensive help on all four referencing styles on their website. Go to
http://www2.hull.ac.uk/lli/skills-development.aspx and click on the referencing section
for detailed help. LLI also run practical sessions on referencing so check the same
website out for further information.
See annexe 2 for detailed guidance on how to reference your work.
This should be included in handbooks for students in all years, not just the first year.
Possible Problems and Solutions
You are reminded of the importance of discussing any problems you might be
experiencing with appropriate staff, whether your Academic Support Tutor or
somebody independent of the department such as the Students’ Union Advice
Centre, Student Support Services or Skills Team in Library and Learning Innovation.
For further details go to the on-line handbook:
www2.hull.ac.uk/student/studentadministrativeservice/studenthandbook.aspx.
A number of the ‘solutions’ identified below may involve changing your status part
way through an academic year. You should be aware that as you will be taking two
modules which span two semesters, this will create difficulties if you wish (for
example) to recommence your studies part way through the following year, e.g. at
the start of the second semester. You should discuss this with your Academic
Support Tutor (Departments have been issued with guidance on possible options).
Changing Modules
You may wish to change a module during your programme. While core modules
must be taken and options must be chosen from within the permitted range for the
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:24
programme you are taking, if you do wish to change module you must first find out
whether the new module is permitted within your programme. You will need the
approval of the department responsible for offering the module, as well as the
approval of your home department.
If you do wish to change module you should consult with your Academic Support
Tutor and the member of staff responsible for the module, and then complete the
University change of module form (available from your department or the student
portal https://portal.hull.ac.uk/uPortal/ – under Students and Teaching), following the
procedure set out on the form.
Changing Programme of Study
There are several reasons why you might want to change your programme of study.
You should discuss this with your Academic Support Tutor and, if the programme is
from another department, consult with staff responsible for that programme.
In all cases where you are considering a change of programme, you must obtain the
consent of the department offering the new programme, as well as the department
which you are leaving (where the two are different). You must complete the change
of programme of study form (SAS-P, available here:
http://www2.hull.ac.uk/student/studenthandbook/usefulforms.aspx.
You will also be required to take or send the form to Student Financial Services, to
ensure that appropriate arrangements are made for payment of tuition fees. You will
then take the form (stamped by Student Financial Services) to Student
Administrative Services and the changes will be made to your record. If you are SLC
funded Student Administrative Services will inform the appropriate body. If the start
of the course you wish to transfer to does not coincide with the current date you may
need to temporarily withdraw before starting the new programme.
Withdrawing from the University
Again there may be a number of reasons why you might contemplate leaving the
University without completing your programme. If you are in that position there are a
range of staff and services within the University who will try to help you a) decide
whether this is the right course of action b) help you to progress it if you have
decided it is the right thing to do. Your Academic Support Tutor should be your first
source of support, but there are a range of support services whom you can contact,
including the Students' Union Advice Centre and the Careers and Employability
Service: http://www2.hull.ac.uk/student/careers.aspx
If you do decide to withdraw you must confirm this in writing using the approved
University form available from the department or student portal giving the last date
on which you attended your programme, and return the form to Student
Administrative Services. If you are SLC funded Student Administrative Services will
inform the appropriate body. This form also includes a questionnaire which invites
you to indicate the reasons which resulted in you deciding to leave. This is designed
to help the University to monitor trends and respond to them. No personal
information about you will be reproduced when the questionnaires are analysed.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:25
One of the benefits of a credit accumulation system is that it is often possible to take
any credits gained where you have not completed your programme and use them in
the future, for example to resume your studies at this or another University. At Hull
credits are considered to have a ‘shelf life’ of 9 years, although re-admission would
be up to the department responsible for the programme. To assist you, you may wish
to obtain an ‘official transcript’ confirming the credits you have achieved – see the
section on transcripts.
Suspending Your Studies - ‘Intercalation’
An alternative to withdrawing from the University might be to suspend your studies
for a period of time - referred to as ‘intercalation’. This might enable you to resolve
the difficulties which are affecting your studies, whether medical, personal or
financial. Occasionally, intercalation is also used to enable you to undertake some
form of work experience not forming part of the programme of study.
Again you should discuss this option with your Academic Support Tutor , but if you
do decide intercalation is appropriate you must put your request in writing to the
Head of Department. You must use form SAS-I, available here:
http://www2.hull.ac.uk/student/studenthandbook/usefulforms.aspx, indicating the
length of time requested, the reasons, and the last date you wish to attend the
programme. You will be required to provide suitable supporting evidence - e.g.
medical evidence. Provided the request is for no more than one year the Head of
Department will be able to approve the request. Requests of more than a year, or
extensions of existing intercalations, require the approval of the Student Progress
Committee. You should also be aware that each stage of the programme must be
completed within 3 years, including any period of intercalation.
If you are an international student on a Tier 4 visa then you will need to return home
when you intercalate and you will need to apply for a new visa before you return to
the University.
The University also has the power to require a student to intercalate where a student
is considered unfit to study by reason of posing a risk to him/herself or another, but
only provided that a defined procedure has been followed. A candidate on any
University of Hull module or programme, wheresoever located, who is judged, on
substantial evidence, to be unfit to study by reason of posing a risk to him/herself or
others may be required to suspend those studies (intercalate) even in the absence of
the candidate’s consent (QH:K13).
For more information see:
http://www2.hull.ac.uk/administration/leap/quality_standards/quality%20handbook/se
ction%20k.aspx (QH:K13).
Repeating a semester or a whole year
In very special circumstances it may be appropriate to repeat a complete semester
(including the teaching and assessment periods) or a complete year. The effect of
this is that any (and all) credits gained during the period being repeated cannot be
counted towards the programme of study in question (and they will not appear on
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:26
your official transcript). Again you should seek the advice of your Academic Support
Tutor and ensure that you obtain any documentation appropriate to support the
request, including medical certificates if appropriate. Requests should then be made
in writing to the Head of Department. The formal approval of the Student Progress
Committee will be required and you will be written to once a decision has been
made. Normally the Senior Tutor will wish to interview you.
You must note that a repeat period will only be approved where you can clearly
establish either medical circumstances or exceptional personal circumstances or, in
some cases, disability related concerns which have been so serious that they have
had a significant effect on your ability to undertake your studies, and that they have
lasted for a large part of the year. Requests to repeat will not be accepted in cases
where a student has simply performed poorly and wants ‘a second chance’. In all
cases, you must submit a medical certificate or information from a reliable and
verifiable source other than yourself. Again you should also be aware that each
stage of the programme must be completed within 3 years, including any period of
intercalation.
The above rules also apply to any request to reapply for the same programme of
study.
Mitigating Circumstances
When you undertake an examination or other form of assessment, this may be done
while experiencing the effect of circumstances which might affect your performance.
Boards of Examiners are empowered to take such circumstances into account if they
consider that the circumstances have had a significant effect when determining your
module marks or your overall degree classification. However, it is your responsibility
to make the department aware of such circumstances before the relevant Board of
Examiners meets. Appeals are very rarely allowed where evidence is raised after
such a meeting when it was available before.
The University refers to this as "mitigating" (sometimes known as "extenuating")
circumstances, and has established a procedure to enable you to inform
departments of such circumstances. In all cases you must submit evidence to
support your application, such as a medical certificate or information from a source
other than yourself which will enable the University to confirm the circumstances you
are claiming. Applications must be submitted within 7 days of the examination or
assessment deadline. Applications after that date will be referred to the Student
Progress Committee to determine whether they may be considered in the light of the
lateness of the application.
To apply for mitigating circumstances, use the form(s) available here:
http://www2.hull.ac.uk/student/studenthandbook/usefulforms.aspx.
Academic Discipline
The following text must be included:
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:27
Proof Reading Services
Proof reading services are available to students in a variety of forms, from informal
proof reading by friends or family, to professional services commanding the payment
of a fee by the student.
The University does not allow the promotion of proof reading services on its
campuses where the services offered is such that the person providing the service
expects to, as a direct result of the amendments made and with no additional input
from the student, improve the academic quality of the work and by extension, the
mark awarded to the student. Such a service would be considered to amount to the
use of unfair means by the student concerned. Regulations on the Use of Unfair
Means would apply in all such cases. This approach has the support of the Hull
University Union.
The University and Hull University Union are supportive of advisory services, part of
whose role is to require the engagement of the student in the process of learning
how to proof-read their own work, with a view to the improvement of their academic
practice. Such services make no amendment in respect of academic content, and
require the students to finalise the text that will be submitted for assessment. The
University provides such services to its students through the Skills Team, which
provides resource online at http://www2.hull.ac.uk/student/studenthandbook/support/skills-team.aspx.
Re-sit not Permitted
If you do not comply with the submission and completion requirements for a module
the Module Board of Examiners is entitled to refuse you permission to be reassessed
if you fail the module at the first attempt. This means that you do not get the credits
for the module and as a result may not be able to progress further with your
programme of study, or may be transferred to the Ordinary Degree.
‘First’ Warnings
This is the generic title given to warnings which may be issued at Departmental - or
sometimes Faculty - level and will be issued if you fail to comply with the attendance
and submission requirements of your programme without good reason.
Explain the procedure applicable for the department.
University Warnings, Exclusion from Assessment and Termination
Failing to improve your academic conduct after receiving a ‘first’ warning may result
in the Department requesting a University Warning from the relevant Senior Tutor.
This is part of a scale of penalties which may lead to you being excluded from
assessment or having your programme terminated.
Academic Appeals
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:28
The University has a detailed set of regulations governing your right of appeal
against academic decisions - these can be accessed at:
http://www2.hull.ac.uk/student/studenthandbook/academic/academicappeals.aspx
along with a copy of the appeal form.
It is important to be aware that you cannot appeal simply because you disagree with
a decision of your department - for example to award 55 for a piece of work. You
must be able to show that there has been some defect in the process by which that
decision was made, such as not following procedures, bias or prejudice on the part
of the examiner, or failure to consider relevant factors (such as mitigating
circumstances). Appeals must be lodged within 14 days of you receiving notification
of the decision against which you wish to appeal.
The University will allow students who have submitted an appeal to graduate and
also allow students who have graduated to submit an appeal (provided they are
within the 14 day window). The candidate will graduate with the classification
awarded and, if the appeal is subsequently upheld, any change will result in a new
award being made.
Student Progress Committee and the Senior Tutor
Student Progress Committee is the University Committee which acts on behalf of
Senate in awarding qualifications to undergraduate and taught postgraduate
students. It is also responsible for overseeing all matters of student progress,
including academic appeals and develops and reviews policies and procedures to
enhance the support available to students and to ensure consistency and fairness
across all programmes. As indicated in the section on ‘possible problems and
solutions’ it deals with a range of matters such as repeat periods, University
Warnings and terminations of programme, and is the final arbiter on the application
and interpretation of University programmes regulations.
The Committee is constituted of a Chair (who is the Registrar), a Deputy Chair, and
seven Senior Tutors (one based at the Scarborough campus), as well as staff from
other professional service departments. Senior Tutors are allocated a number of
departments, not including the one in which they work, and therefore have
responsibility for students in those departments when matters of academic progress
or academic discipline, of the kind described elsewhere, arise. In particular if you are
in dispute with your department over a matter of your academic progress which
cannot be resolved with the department you are entitled to approach the Senior
Tutor for advice and assistance. The Senior Tutor is independent of your
department. Your department will tell you who the Senior Tutor is (and in which
department s/he is based but for further details go to
www2.hull.ac.uk/student/studenthandbook/academic/studentprogresscommittee/seni
ortutors.aspx.
Senior Tutors deal with all appeals, they will consider your case and make a decision
as to whether there are grounds for appeal or not.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:29
Please ensure that staff in the department are aware of whom their Senior Tutor is
(contact David Ealey if there is any doubt) and consider arrangements for
publicising this to students – in consultation with the Senior Tutor – e.g. via a
departmental notice-board or similar means.
Information on Professional Bodies
Departments must provide information where applicable on any external body
relevant to the discipline, especially where the programme carries professional
accreditation.
General University Regulations
Please be aware that as a student you have both rights and obligations in respect of
your fellow students, members of staff, and others who come into contact with the
University. The University has a set of general regulations governing the conduct of
students, as well as specific policies and procedures. These are supported by a
Code of Discipline, under which you could be penalised for conduct of a nonacademic nature (such as possession of drugs or damage to property). You also
have rights to freedom of speech, freedom from harassment, and to have your
personal information handled in accordance with the Data Protection Act, but you
also have obligations to respect other peoples’ right to free speech, freedom from
harassment, and protection of their personal information. It is also expected that
students will behave in a way which respects the right of their peers to learn and the
rights of staff to teach.
Further details of the relevant regulations, policies and procedures which affect you
as a student are available in the on-line handbook
http://www2.hull.ac.uk/student/studenthandbook/regulations.aspx
http://www2.hull.ac.uk/student/studenthandbook/academic.aspx.
Complaints by Students
The University has in place detailed regulations governing your right to make a
complaint if you have cause for concern about any aspect of the University’s
provision to you as a student. These regulations require that your complaint is first
made to the Faculty or Director of the service which is the subject of your complaint.
If it cannot be resolved at that level - formally or informally - you have the right to
take the matter to the University Complaints Investigation Officer (CIO). The CIO is
an experienced member of staff who will be independent of the department or
service about which you are complaining.
Informal resolution of a dispute is normally the University’s preferred option and
encourages both sides to agree a resolution to the complaint as early as possible. It
does not compromise the rights of the complainant to insist that the regulations be
applied in full.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:30
Full details of the Complaints Regulations can be accessed at:
www2.hull.ac.uk/student/studenthandbook/regulations/complaints.aspx.
Audio and/or Visual Recordings of Lectures and other
Teaching Sessions for Personal Use by Students
1. The audio recording of lectures or other teaching sessions can provide a useful
resource for students. Benefits of recording can include freeing up students to
engage more actively in group sessions by enabling less reliance on written notetaking; the aiding of revision; the accommodation of a variety of learning styles;
the creation of a more inclusive learning environment for students who have
particular educational needs and/or for whom English is not their first language.
2. The University recognises that while, other than third party copyright, the
copyright in the content of lectures and other teaching sessions remains the
property of the University, it is only in the act of recording that issues of
ownership arise. Personal contributions to group learning activities by students
and staff remain the intellectual property of their authors. For this reason the
University seeks to protect intellectual rights and privacy and takes seriously any
objections of students or staff against being recorded. While staff and students
are expected to allow others to use their recorded contributions to lectures and
other teaching sessions as part of their learning, the unauthorised transmission or
sharing of this recorded material through any media constitutes a breach of
University rules and will be subject to disciplinary action.
3. For the purposes of this text, the term 'recording' refers to any audio recording of
a lecture or other teaching session, made with any type of audio recorder.
4. Students seeking to make video recordings of taught sessions must seek
permission of both staff and student participants.
5. Under the Equality Act 2010, the University has a legal duty to make reasonable
adjustments to ensure that disabled students can fully participate in their studies.
The University normally permits the audio recording of lectures and other
teaching sessions for personal use by all students, as part of its commitment to
the creation of an overarching inclusive learning environment.
6. The University regards staff recording their own lectures and other teaching
sessions to make available online as good practice, noting that due process must
be followed where recordings include the intellectual property of others.
7. Where lectures and other teaching sessions are not recorded by the lecturer, the
University normally permits their recording for personal use by students, as part
of its commitment to creating an inclusive learning environment. Instances where
recordings are not permitted are deemed exceptional.
8. Students are not normally required to ask permission to record lectures or other
teaching sessions for personal use.
9. Recordings made by students should be as overt as possible (i.e. on equipment
that is visible) in order that the lecturer and other students are aware that they are
being recorded. It is accepted, however, that in large group sessions (i.e.
lectures) not all students and staff are likely to be able to see the recording
equipment or know that recording is taking place.
10. Copyright in the content of lectures and other teaching sessions remains the
property of the University, it is only in the act of recording that issues of
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:31
ownership arise. Verbal and/or physical contributions to group learning activities
by students and staff remain the intellectual property of their authors. As such, it
is important to distinguish between two key different types of teaching session
where recording may take place:
a. Large group sessions (e.g. lectures) where recordings are
primarily of academic staff, of reported-back responses from
group activities or of answers to specifically posed-questions.
These sessions will normally contain no or limited personal,
sensitive and/or confidential contributions from staff or individual
students. Such sessions will normally always be open to
recording by students.
b. Small group interactive sessions (e.g. seminars, tutorials or
break-out activities within larger groups) where staff and students
are active in generating content and outputs through discussions
and group activities and where some of the discussion or content
may be personal, sensitive and/or confidential. In such sessions
permission to record the teaching session may be withheld by
staff or participating students where they have a clear and
justifiable cause to believe that the recording will breach privacy
and/or impede the learning of those taking part.
11. At all times in a lecture or teaching session that is being recorded by staff or by
other students, all parties have the right to request that the recording is stopped
for a particular discussion or section of the session if they are uncomfortable with
the recording continuing.
12. There are occasional circumstances where the recording of a lecture or other
teaching session may not be appropriate. If the nature of the subject covered in a
session is deemed in advance to be too sensitive or controversial for recording,
staff should announce to participating students that recording will not be
permitted. Where a staff member takes a decision to withhold consent for the
recording of a whole lecture or other teaching session, the reasons for this should
be noted and reported to their Head of Department. In addition, if consent is
withheld, in line with the requirements of the Equality Act 2010, staff should
provide alternative ways of accommodating the needs of those for whom
recording is a reasonable adjustment (see paragraphs 15-16).
13. Student-made recordings of lectures and other teaching sessions are for the sole
use of the individual concerned, cannot be made on behalf of other students and
are not for wider public consumption by any means, including by virtue of external
dissemination electronically or otherwise. The recording must not be left open to
external scrutiny, be reproduced or passed on to anyone else, other than for
transcription purposes. Once the recording has served its purpose, it should be
erased. This will normally be after the final degree result has been achieved and
confirmation that future learning from the recording will not be necessary. While
staff and students are expected to allow others to use their contributions to
lectures and other teaching sessions as part of their learning, the unauthorised
transmission or sharing of this recorded material through any media constitutes a
breach of University rules and will be subject to disciplinary action.
14. At the beginning of a module, and in relevant module documentation, students
should be informed that lectures and other teaching sessions may be recorded by
the lecturer to be made available online or by other students for personal use.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:32
Students who intend to record teaching sessions for personal use should also be
reminded of the consequences of breaching these rules.
15. If a third-party is contracted to undertake lectures or other learning sessions on
behalf of a Module Leader, it is the responsibility of the Module Leader to ensure
that the third-party understands and agrees to paragraphs 1-17 before teaching
begins.
16. The Assessment of Needs report for many disabled students registered with
Disability Services includes the recommendation that an audio-recording device
may be used in lectures, seminars or other teaching events. Allowing students to
use an audio-recording device in these circumstances will normally be a
reasonable adjustment which the University and its staff are required to make
under the Equality Act 2010. Not all disabled students will have access to an
Assessment of Needs, as this is an externally undertaken assessment that
applies only to students eligible for the Disabled Students Allowance (DSA). As
such, specific recommendations made by Disability Services are deemed to carry
equal weight to those made in an Assessment of Needs report.
17. Where it is not appropriate to permit the recording of a whole lecture or teaching
session the responsible member of staff must ensure that an alternative
reasonable adjustment is made (for example, providing a set of written or audio
notes or a one-to-one tutorial where students are able to record the discussion
that they have with the lecturer). Disability Services are able to offer advice and
guidance around alternative reasonable adjustments where it is not appropriate
to permit recording.
Registration and the Payment of Tuition Fees
You are required to register annually and pay, or make appropriate arrangements for
the payment of, your tuition fees with Student Financial Services. New students will
be contacted prior to the start of year and asked to pre-register. You will then be told
how to complete your registration. Returning students will be able to complete most
of the process online via your MyAdmin account on the portal. You will need to go to
your department to finalise your registration. You will be advised by your department
of when to register. Registration information will be on your registration document,
but you must note that you will not be allowed to re-register if you have a tuition fee
debt from a previous year. Information about tuition fees is available from Student
Financial Services (01482 466296; e-mail: mailto:studentfinance@hull.ac.uk). If you
encounter any difficulties in paying your fees you must consult Student Financial
Services without delay. Failure to register means that you cannot receive tuition,
access University facilities, or receive any award, transcript or other official
document. (Overseas students may also be in breach of their student visa). Further
information about registration can be accessed at
www2.hull.ac.uk/student/studenthandbook/academic/registration.aspx. The majority
of fees due to be paid directly by students will be collected by recurring card
payments or direct debit. Information about this is available on our web page:
http://www2.hull.ac.uk/student/money/payingfees/paymentoptions.aspx
Advice on the payment of tuition fees can also be obtained from the Students’ Union
Advice Centre (01482 466263, email: huu-advice-centre@hull.ac.uk,
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:33
www.hullstudent.com/advice) or Student Support Services Information Point (01482
462020, studenthelp@hull.ac.uk).
Financial Support for Students
Limited help is available for students who experience financial difficulty. International
students are required to possess sufficient funds both to pay their tuition fees and for
day to day living and study before they enter the UK.
Home students may be eligible to apply to the HEFCE Access to Learning Fund if
they can demonstrate that taking their income and allowable expenditure over the
academic year as a whole they have a deficit. Further information is available at
http://www2.hull.ac.uk/student/studenthandbook/finance/accesstolearningfund.aspx
plus a copy of the guidelines and application form. Additional support is available for
particular categories of students, such as those with child care commitments.
If you are experiencing financial difficulties you are encouraged to seek guidance
and support from the Students’ Union Advice Centre.
Student Employment (full-time students)
The University recognises that students come from a diversity of backgrounds with a
variety of external and personal/family commitments. It further recognises that
studying for an academic qualification will have differing financial pressures
depending on individuals’ circumstances and lifestyle expectations. As a responsible
education provider, the University would wish to remind students that external work
commitments may affect their academic performance. In order to inform the choice
about working patterns, students should be mindful that the guidance is that for a 20
credit module the expected overall work load will equate to approximately 200 hours.
For a full-time student this would equate to approximately 40 hours per week,
including formal contact and private study.
Support Services
Within the University there are a range of support services which have been
developed to assist you in overcoming academic or personal difficulties. These
include the Student Wellbeing, Learning and Welfare Support, Students’ Union
Advice Centre, Skills Team and the Careers and Employability Service. For further
details go to the on-line handbook
www2.hull.ac.uk/student/studenthandbook/support.aspx.
The Student Wellbeing, Learning and Welfare Support team are there to support
students in a variety ways from finance to chaplaincy, and wellbeing to learning. Our
team of Disability advisers offer a wide range of support to meet individual students’
needs and disabled students are strongly encouraged to contact Disability Services
(01482 462020) to discuss support available or reasonable adjustments that could
be made to meet their needs. For more information see:
http://www2.hull.ac.uk/student/support.aspx
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:34
The learning support team are available to provide specialist support for students
with dyslexia and other learning differences, please see
http://www2.hull.ac.uk/student/support/learningsupport.aspx . Our Student wellbeing
advisers are available each and every day for students who are requiring
confidential, free support for a range of issues which cause emotional or mental
distress. No appointment is needed, just drop in at the 3rd floor of University house
and one of the team will be there to meet with you.
Meet the team: http://www2.hull.ac.uk/student/support/supportteam.aspx
The Student’s Union Advice Centre is a free service run by the Students' Union. It
provides impartial, confidential advice and information to the students of the
University of Hull and is usually the first port of call if you have a problem.
The Advice Centre provide a wide range of information and advice on academic
issues, employment rights, benefits, debt and funding, consumer issues and housing
problems.
The Advice Centre is comprised of a team of paid staff and approximately 20 student
volunteer advisers who can help you with any problem that you may encounter
during your time at university. If we can't help directly (for example legal advice), we
will be able to sign post you to someone who can.
The Advice Centre operates on a first come-first served basis, and are open for
general information at the following times during semester:
Monday 9:30am-3pm
Tuesday To Be Confirmed
Wednesday CLOSED
Thursday 9:30am-3pm
Friday 9:30am-3pm
Also available for appointment outside of these hours by contacting: Email huuadvice-centre@hull.ac.uk or Tel: 01482 466 263.
During the holiday period: We are open Tuesdays and Thursdays 9:30am – 3pm.
At Scarborough Campus there is an Advice Centre Adviser available by
appointment. Please contact 01723 357375 to book an appointment.
The Careers and Employability Service is available to help you navigate your way
through the wide range of opportunities open to you at the end of your studies and
help you to implement the next steps in your personal career plan. We will help you
meet employers on campus, gain work experience and understand what’s needed
for the graduate job market. It is all about being professional, getting connected and
developing the confidence to present effectively to future employers. Don’t leave it
until your final year; get in early and see us for information, graduate jobs and
placements, skills development sessions, and employer events. Book a meeting with
a Careers Adviser - we are here to help.
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:35
Register to access all services via our website – www.hull.ac.uk/careers - where you
can also find opening hours, drop-in times and events. Location: Third Floor,
University House, Hull campus and Library area, Scarborough campus.
Telephone: +44 (0)1482 465096 - Hull Telephone: +44 (0) 1723 357247 –E-mail:
careers@hull.ac.uk or careers-scar@hull.ac.uk for Scarborough campus
enquiries. Skype: HullUniCareers. Find us also on facebook, twitter and Linked In.
The University of Hull has two teams dealing with various aspects of immigration
matters.
Please contact the Visa Support Team, Student Services Directorate if you have
an immigration query relating to our Tier 4 sponsorship, attendance and monitoring,
etc:
Email: tier4_students@hull.ac.uk; Telephone: 01482 462222; Location: 2nd Floor,
University House.
International students holding Tier 4 General visa must familiarise themselves with
their immigration responsibilities. Please follow the link below for more information:
http://www2.hull.ac.uk/international/student-visa-guidance/responsibilitesafterenrol1.aspx
Please contact the Immigration Team, Student Wellbeing, Learning and Welfare
Support if you have an immigration query relating to issues, including:
* your student visa application or extension
* working restrictions while in the UK
* your own or your dependents’ immigration status
* inviting your family and/or friends to visit you in the UK
Email: immigration@hull.ac.uk; Telephone: 01482 466659; Location: 3rd floor,
University House.
Annexes
Annexe 1: University Code of Practice: Personal Supervision
Annexe 2: Referencing Guidelines:
http://www2.hull.ac.uk/administration/leap/quality_standards/qualityhandbook/studen
tinformationsupport.aspx
Annexe 3 a, b and c: Mitigating Circumstances Form, Coursework extension form and
Medical note to support mitigation for assessments (may be included or referred to online
– www2.hull.ac.uk/student/studenthandbook/academic/mitigatingcircumstances.aspx)
Annexe 4: Academic Year Timetable (if applicable)
Any other department-specific annexes
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:36
Student Handbooks 15/16 – UG Provision
Learning Enhancement & Academic Practice
Version 6 14 – Sep 15
QH:K1
Template 1:37