AUSTIN INDEPENDENT SCHOOL DISTRICT
OFFICE OF INFORMATION TECHNOLOGY
EXECUTIVE SUMMARY
Technology is all about people. The most powerful network on earth is not a network of cables
and boxes; it is the human network. At AISD, technology is all about unleashing the human
capacity to innovate, communicate, educate and transform lives. We strongly believe that
technology by itself is nothing but boxes and wires. However, technology with well trained
professionals has the potential to transform the lives of our students.
In today’s digital world most students come to school computer and technology savvy.
Technology development has resulted in widespread change in the way students learn, teachers
teach, administrators manage and parents connect. To keep our stakeholders engaged in the
learning process, we must be able to adapt quickly to this fast changing environment. While our
resources are increasingly shrinking, the new digital generation is demanding and expecting
more from technology. We must do more with less and build sustainable models for the future
that meet the expectations. The desktop centric world is no longer sustainable for the future. We
will build cost effective platforms based on cloud computing that provide access to information
from anywhere at any time via any device.
Engaging the digital generation in the way that they learn is critical to our success. Teachers,
students and parents must be able to rely on a digital learning environment that is engaging and
reflective of the new reality that our students are more than consumers of knowledge--they are
also creators of knowledge. The Digital Learning Platform that is part of the Cloud Computing
environment (my.AustinISD.org) via the myLearning Application Dashboard provides relevant
information and connects the dots in a deliberate way to support AISD curriculum and
instruction, thereby making it an integral part of education and not just an add-on. It is an
environment that promotes equity through the delivery of a consistent learning and instructional
experience across the entire district. It is easily accessible through the cloud by all stakeholders
from anywhere at any time via any device.
It is imperative that we unleash the power of assessment to inform students, teachers, principals,
administrators and parents about the learning process as well as transform accountability into one
that inspires and stimulates best outcomes. The Performance Management Platform,
myPerformance Application Dashboard, in the (my.AustinISD.org) Cloud environment currently
provides access to integrated student and assessment data through myReporting, myAnalytics
and Schoolnet to support academic performance data analysis for teachers, principals and
administrators. The Strategic Performance Dashboard provides access to more integrated human
resources, financial, student and assessment indicators to support a holistic approach to decisionmaking in order to improve student learning, teacher instructional delivery, administrative
decision-making, and reduce cost through better monitoring of resource utilization and program
effectiveness. The platform will promote better alignment and cross-functional collaboration
through consistent metrics across all levels within the district and the community to achieve the
overall objectives.
With our increasingly shrinking resources and the demands to do more with less, we must look
for new ways to manage our operation. The Enterprise Management Platform, myEnterprise in
the (my.AustinISD.org) Cloud Application Dashboard provides an integrated platform to
districts operational systems and financial systems. Operating costs will be reduced by
eliminating system duplications, integrating workflow, eliminating redundant processes,
improving system utilization, and establishing a standard trainable environment.
We must build strong partnerships and stay connected with our community through transparency
and sharing our successes. We have revamped the district website (www.austinisd.org) to
provide a new and engaging digital face for the district.
Finally, we strongly believe that technology is about empowering people to do what they do best.
We will extend the capacity of our stakeholders through the use of cost effective technologies to
be more engaging teachers, more effective administrators, more involved parents and more
financially responsible leaders.
TABLE OF CONTENTS
AISD Technology Framework…….………………………………………….………………………………………..4
Framework Principals……………………………………………….…….…..……….….…………………..……….6
The Digital Learning Platform…………………………………………..……….…………………….….…………7
The Performance Management Platform…………………………………….………………….….…………8
The Enterprise Management Platform..…………………………..……….…………………….….…………9
The Community Connectedness Platform………………………..……….…………………….….…………10
Technology Governance …….…………………………………………..……….…………………….….…………10
Technology Framework Time lines and Updates..…………..……….…………………….….…………11
Austin ISD Technology Framework
2011
Technology Objective for 11-12
Every teacher, student, parent and administrator will have online access to all
relevant educational resources from anywhere at any time.
This Technology Framework embraces the following principles:
The New Digital Learning Environment
New Learning Standards
Assessments for Learning
Accountability for Learning
Organizational Transformation
A More Balanced and Reinvigorated Local Partnership
Technology Framework
The Austin ISD Cloud Computing
my.AustinISD.org
The Digital Learning Platform
myLearning Application Dashboard
Where students, educators, administrators, parents can access from a cloud through the internet from anywhere, at anytime via any
device.
Information Services
That is intentional and deliberate, intelligent and personalized, equitable and consistent for instructional and learning, user relevant
where information connects the dots in a deliberate way to support curriculum and therefore making technology an integral part of
education and not just an add-on.
Resources in the Cloud
Implemented 11-12:
myTutoring
myResources
AISD Educational Apps Store
myClasses
200+ District Core Applications
myFiles
Collaboration Tools
Schoolnet Instructional
Management
Electronic textbooks
Professional Development
Simulations Apps
Educational Apps
Online Labs
Access myPC
Distant Learning
Video Conferencing
File Storage
Student Email
Online training
AISD Online Apps Store
etc…
Content Creation in the
Cloud
Implemented 11-12:
Google Apps
Microsoft Web Office
Blogs
Wikis
Audio/Video capture and edit
Course management
Whiteboard
Student projects
File management
lesson plans
etc…
Relevant Data
Implemented 11-12:
Schoolnet
Digital Divide
Implemented 11-12:
One computer per student
selected campuses
myAnalytics
myReporting
Pending:
Community hotspots
Access to Internet
Data Warehouse
Strategic Performance Dashboard
12-13:
One computer per one student
Attend-O-Meter
Bring Your Own Device Support
The Cloud
100% electronic textbooks
support
12-13:
Parent Cloud
Description:
Relevant data to teachers,
students, parents and
administrators.
Grades, homework, courses,
school statistics, classroom
statistics, student statistics. Email, idea management, forms for
parents, students, teachers and
administrators. Health student
information for parents.
Basically, one stop shop for
students and parents.
Parent Cloud
eBooks (check out and take
home readers without internet
access)
Description:
ALL students and parents should
have the opportunity to
participate in the digital learning
environment.
hardware resources, internet
access, ELL customization,
Special Ed accommodations,
online job training, language
acquisition resources, financial
aids resources, online tutoring,
online support groups,
scholarship resources, social
support resources, etc…
The Performance Management Platform
myPerformance Application Dashboard
Provides access from a cloud through the internet from anywhere, at anytime via any device to
Educators, administrators, parents and students where they can have access to relevant performance data.
Data Warehouse
That provides integrated data to support a holistic approach to information-based decision-making to be able to
monitor the health of the organization at all levels, identify strengths and weaknesses and focus resources where needed, identify what
works and what does not to guide investment and professional development
Board
Implemented 1112:
Strategic
Performance
Dashboard
District
•Reporting •Analytics •Dashboards •Predictive Analysis
School
Teacher
Student
Implemented 11-12:
Data Warehouse
Implemented 1112:
Data Warehouse
Implemented 1112:
Data Warehouse
Implemented 1112:
The Cloud
myReporting
myReporting
12-13:
Parent Cloud
myAnalytics
myAnalytics
Attend-O-Meter
Attend-O-Meter
Strategic
Performance
Dashboard
Schoolnet
myReporting
myAnalytics
Attend-O-Meter
Attend-O-Meter
Strategic Performance
Dashboard
Schoolnet
Schoolnet
Description:
Student growth
chart, assessment
history, projected
growth,
performance by
subject relative to
district and state,
identification of
strengths and
weaknesses, etc…
Parent
12-13:
Parent Cloud
Description:
Student(s) growth
chart, assessment
history, projected
growth,
performance by
subject relative to
district and state,
identification of
strengths and
weaknesses, etc…
Enterprise Management Platform
myEnterprise Application Dashboard
Provides an integrated administrative system to effectively support the operation of the district.
Reducing cost through eliminating system duplications in HR and finance, integrating workflow, eliminating redundant processes,
improving system utilization, and establishing a standard trainable environment.
Financial Systems
Student Systems
Human Resources
Plant Maintenance
Ancillary
Implemented 11-12:
Time and Attendance
Implemented 11-12:
Schoolnet
Implemented 11-12:
WorkForce Time and
Attendance
Building maintenance,
HVAC control, Energy
management, etc…
Implemented 11-12:
Document Imaging
Document Imaging
Enhanced Scheduling
HR IFAS Upgrade
Position Control and
Budgeting
Data Warehouse
Pending:
myReporting
IFAS Upgrade
Attend-O-Meter
The Cloud
Position Control and
Budgeting
Description:
Hiring, Leave, Recruitment,
Contracts, Benefits, PD,
Education Quality, Employee
Evaluation, Teacher
Appraisal, etc…
Description:
Document
management &
imaging, Food and
Nutrition system,
Transportation
system, etc…
Community Connectedness
Through transparency, online engagement and sharing of relevant information.
www.austinisd.org
District Dashboard
Implemented 11-12:
Strategic Performance
Dashboard
Attend-O-Meter
Pending:
Community Dashboard –
Pending
Engagement
Implemented 11-12:
Redesign of District Website
School Dashboard
Implemented 11-12:
Attend-O-Meter
Resources
Implemented 11-12:
The Cloud
12-13:
Parents Cloud - Pending
Online Forms – Pending
Schoolnet
12-13:
Parents Cloud
Pending:
Public Dashboard – Pending
Technology Governance
Establish the Technology Governance Council under the superintendent directive to review, approve and oversee district technology
initiatives, procedures, guidelines, plans and standards. The Council serves at the pleasure of the superintendant and provides
recommendations to the superintendent for final approval.
Technology council will ensure consistency in processes, continuity of vision, and the elimination of decision-making silos that do not
connect the dots.
Milestones and Timelines
The Digital Learning Platform





Phase I
November 2010
Initial Work and Design
COMPLETED
Partner with a cloud
computing provider
Decide on the new e-mail
system for staff, students
and parents
Select and design platform
components
Pilot the platform in
elementary, middle and high
schools.
Acquire critical systems that
will integrate with the
environment
Phase II
March 2011
Deliver Version 1.0
COMPLETED
 Migrate to a cloud based
e-mail and web 2.0
environment
 Integrate district systems
into the platform for
student information
 Train users
Phase III
August, 2011
Deliver Enhanced Version 2.0
COMPLETED
 Refine the system
 Incorporate intelligence to
deliver user aware content
and resources
 Migrate applications to the
cloud
 Integrate file management
The Performance Management Platform
Phase I
August 2010
Data Warehouse and Reports
COMPLETED
 Build the data warehouse
 Identify information
 Deliver reports
 Design initial dashboards
 Pilot system
 Educate users
Phase II
December 2010
Dashboards and Analytics V1.0
COMPLETED
 Deliver dashboards at all
levels
 Add analytics
 Additional reporting
 Integrate curriculum
Phase III
April 2011
Dashboards and Analytics V2.0
COMPLETED
 Enhanced dashboards and
analytics
 Integrate parent and student
performance management
tools
 Add predictive analysis tools
Enterprise Management Platform
DECIDED TO UPGRADE AND KEEP CURRENT SYSTEM FOR FEW MORE YEARS.
Phase I
December 2010
Explore Options

Indentify overlaps in
current systems
 Explore cost savings by
consolidating HR, Finance,
purchasing, Leave, Payroll,
Budgeting, AP, AR under
one existing system to
function as an ERP for the
district
DECIDED TO UPGRADE AND
KEEP CURRENT SYSTEM FOR
Phase II
April 2011
Transition to the New
Environment
 Coordinate with
vendor(s) on the
transition and needed
upgrades
 Coordinate with affected
departments on the
transition and training
 Establish a transition
plan for departments and
users
 Identify initial funding
Phase III
August 2011
Complete the Transition





Migrate data
Train users
Build the technology
infrastructure
Integrate with Data
Warehouse and other
systems
Reengineer workflow to cut
cost by eliminating
redundant data entry and
document processing.
impacts
FEW MORE YEARS.
 Explore outside options for
an ERP system to integrate
HR, Finance, Purchasing,
etc…
 Decide on an ERP system

Integrate the ERP into the
document management
system.
Community Connectedness
Rolled out an Internal Strategic Performance Dashboard that could the catalyst for the
Public version.


Phase I
11-12
Public Dashboard
Indentify district public
metrics
Publish the dashboard
Phase II
COMPLETED
School Dashboard
Implemented Attend-OMeter


Indentify school public
metrics
Publish the dashboard
Phase III
On going.
Engagement and Resources
Updated the Website





Technology Governance
Establish the ATGC July 2010
Identify web 2.0 tools and
work with vendors to install
online services
Establish internal support
structure
Establish a public
communication protocol
Coordinate with community
organizations
Educate the public