The Emergency WASH Team (EWT) (EPP Workbook: Section 2)
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CARE HAITI WASH EPP 16 July, 2012 Contents LIST OF ANNEXES: ....................................................................................................................................................................................................................................... 5 EXECUTIVE SUMMARY (EPP WORKBOOK: SECTION 1) ................................................................................................................................................................................ 6 HAZARD MAP AND CARE OFFICES: .............................................................................................................................................................................................................. 8 THE EMERGENCY WASH TEAM (EWT) (EPP WORKBOOK: SECTION 2) ......................................................................................................................................................... 9 VULNERABILITY AND CAPACITY TARGET OF COMMUNITIES ..................................................................................................................................................................... 10 CARE CAPACITY TO RESPOND IN WASH (EPP WORKBOOK: SECTION 4)..................................................................................................................................................... 13 DRAFT JOB DESCRIPTIONS AND CORE COMPETENCIES CURRENTLY WITH HR ..................................................................................................................................................................... 14 IS THERE A COUNTRY SPECIFIC ROSTER IN PLACE?......................................................................................................................................................................................................... 14 YES SEE ANNEX J .................................................................................................................................................................................................................................................. 14 CONTINGENCY STOCK IN PLACE – SEE ANNEX M ......................................................................................................................................................................................................... 14 EXISTING PROGRAMS ............................................................................................................................................................................................................................................ 16 DRAFT CONCEPT PAPERS ........................................................................................................................................................................................................................................ 17 PARTNERSHIPS (EPP WORKBOOK: SECTION 5.5)........................................................................................................................................................................................................ 17 SUPPLIERS AND AGREEMENTS (EPP WORKBOOK: SECTION 5.7) .................................................................................................................................................................................... 18 LOGISTICS AND EQUIPMENT (EPP WORKBOOK: SECTION 5.8) ...................................................................................................................................................................................... 19 EMERGENCY RESPONSE STRATEGY – SCENARIO 1: HURRICANE ................................................................................................................................................................ 21 SCENARIO DESCRIPTION (EPP WORKBOOK: SECTION 5.1) ............................................................................................................................................................................................ 21 HAZARD MAP ...................................................................................................................................................................................................................................................... 22 IMPACT (EPP WORKBOOK: SECTION 5.1) ................................................................................................................................................................................................................. 23 EARLY WARNING AND TRIGGER INDICATORS (EPP WORKBOOK: SECTION 5.2) .................................................................................................................................................................. 23 GOALS AND OBJECTIVES OF CARE RESPONSE (EPP WORKBOOK: SECTION 5.3) ................................................................................................................................................................ 24 PROPOSED CARE RESPONSE (EPP WORKBOOK: SECTION 5.4) ..................................................................................................................................................................................... 24 RISKS AND ASSUMPTION TO THE PLAN ....................................................................................................................................................................................................................... 29 EXPLAIN HOW THE PROPOSED RESPONSE INTERVENTIONS ARE LINKED TO CO LONG RANGE STRATEGIC PLAN.......................................................................................................................... 29 PARTNERSHIP ARRANGEMENTS (EPP WORKBOOK: SECTION 5.5) .................................................................................................................................................................................. 29 KEY ADDITIONAL STAFFING REQUIREMENTS (EPP WORKBOOK: SECTION 5.6) .................................................................................................................................................................. 30 RELIEF ITEM REQUIREMENTS AND COVERAGE (EPP WORKBOOK: SECTION 5.7) ................................................................................................................................................................ 31 SUPPLIERS AND AGREEMENTS (EPP WORKBOOK: SECTION 5.7) .................................................................................................................................................................................... 32 LOGISTICS AND EQUIPMENT REQUIREMENTS (EPP WORKBOOK: SECTION 5.8) ................................................................................................................................................................. 33 FUNDING TARGET (EPP WORKBOOK: SECTION 5.9) .................................................................................................................................................................................................... 33 EMERGENCY RESPONSE STRATEGY – SCENARIO 2: CHOLERA .................................................................................................................................................................... 36 SCENARIO DESCRIPTION ......................................................................................................................................................................................................................................... 36 HAZARD MAP ...................................................................................................................................................................................................................................................... 37 IMPACT .............................................................................................................................................................................................................................................................. 38 EARLY WARNING AND TRIGGER INDICATORS ............................................................................................................................................................................................................... 38 GOALS AND OBJECTIVES OF CARE RESPONSE ............................................................................................................................................................................................................. 38 PROPOSED CARE RESPONSE ................................................................................................................................................................................................................................... 39 RISKS TO THE STRATEGY ......................................................................................................................................................................................................................................... 42 EXPLAIN HOW THE PROPOSED RESPONSE INTERVENTIONS ARE LINKED TO CO LONG RANGE STRATEGIC PLAN.......................................................................................................................... 42 PARTNERSHIP ARRANGEMENTS ................................................................................................................................................................................................................................ 42 KEY ADDITIONAL STAFFING REQUIREMENTS ................................................................................................................................................................................................................ 44 RELIEF ITEM REQUIREMENTS ................................................................................................................................................................................................................................... 45 SUPPLIERS AND AGREEMENTS ................................................................................................................................................................................................................................. 46 LOGISTICS AND EQUIPMENT REQUIREMENTS .............................................................................................................................................................................................................. 47 FUNDING TARGET ................................................................................................................................................................................................................................................. 47 EMERGENCY RESPONSE STRATEGY – SCENARIO 3: EARTHQUAKE ............................................................................................................................................................. 49 SCENARIO DESCRIPTION ......................................................................................................................................................................................................................................... 49 HAZARD MAP ...................................................................................................................................................................................................................................................... 50 IMPACT .............................................................................................................................................................................................................................................................. 51 EARLY WARNING AND TRIGGER INDICATORS ............................................................................................................................................................................................................... 51 GOALS AND OBJECTIVES OF CARE RESPONSE ............................................................................................................................................................................................................. 52 PROPOSED CARE RESPONSE ................................................................................................................................................................................................................................... 52 RISKS TO THE STRATEGY ......................................................................................................................................................................................................................................... 57 EXPLAIN HOW THE PROPOSED RESPONSE INTERVENTIONS ARE LINKED TO CO LONG RANGE STRATEGIC PLAN.......................................................................................................................... 57 PARTNERSHIP ARRANGEMENTS ................................................................................................................................................................................................................................ 57 KEY ADDITIONAL STAFFING REQUIREMENTS ................................................................................................................................................................................................................ 58 RELIEF ITEM REQUIREMENTS ................................................................................................................................................................................................................................... 59 LOGISTICS AND EQUIPMENT REQUIREMENTS .............................................................................................................................................................................................................. 61 FUNDING TARGET ................................................................................................................................................................................................................................................. 61 ACTION PLANNING (EPP WORKBOOK: SECTION 7) .................................................................................................................................................................................... 62 ANNEX A – VULNERABILITY AND CAPACITY ANALYSIS OF THE TARGET POPULATION ............................................................................................................................... 64 ANNEX B – RAPID WASH ASSESSMENT ..................................................................................................................................................................................................... 65 WASH Rapid Assessment General ............................................................................................................................................................................................................... 65 MIRA ........................................................................................................................................................................................................................................................... 68 ANNEX C - (5.4) WASH RESPONSE STRATEGIES ......................................................................................................................................................................................... 70 ANNEX D - (5.5) PARTNER BIOGRAPHY AND CAPACITY ASSESSMENT/CAPACITY BUILDING PLAN ............................................................................................................. 71 ANNEX E – (5.7) WASH PROCUREMENT CONTRACT TEMPLATES ............................................................................................................................................................... 72 ANNEX F - (5.7) EXISTING WASH LONG-TERM VENDOR AGREEMENTS ...................................................................................................................................................... 73 ANNEX G - EMERGENCY LATRINE DESIGNS AND BOQ ............................................................................................................................................................................... 74 ANNEX H - EMERGENCY WATER DISTRIBUTION – WATER TRUCKING, BULK WATER TREATMENT OPTIONS, CHLORINATION ................................................................... 75 Chlorination ................................................................................................................................................................................................................................................ 75 ANNEX I - HYGIENE PROMOTION GUIDELINES .......................................................................................................................................................................................... 76 ANNEX J - HAITI WASH ROSTER ................................................................................................................................................................................................................. 77 SEE EXCEL VERSIONS OF HURRICANE, CHOLERA AND EARTHQUAKE CALCULATION SHEET. ................................................................................................................................................... 77 ANNEX K - WASH ORGANIGRAM............................................................................................................................................................................................................... 78 ANNEX L – DRAFT CONCEPT PAPERS ......................................................................................................................................................................................................... 79 ANNEX M – EXCEL SPREADSHEET .............................................................................................................................................................................................................. 89 List of Annexes: A. B. C. D. E. F. G. H. I. J. K. L. M. Vulnerability Analysis Capacity Analysis (target population) Rapid WASH Assessment (5.4) WASH response strategies (5.5) Partner Biography and Capacity Assessment/Capacity building plan (5.7) WASH procurement contract templates (5.7) Existing WASH long-term vendor agreements Emergency Latrine designs and BoQ Emergency Water distribution – Water trucking, bulk water treatment options, chlorination Hygiene promotion guidelines HAITI WASH Roster WASH Organigram Draft Concept Papers and proposals Excel spreadsheet Scenario Calculation Sheet. Executive summary (EPP Workbook: Section 1) Type of hazard Impact Total number of people affected Mortality Displaced Number (112 Years) Economic Impact /Damage Probability Number of beneficiaries targeted by CARE WASH Geographical area affected Geographical area targeted by CARE response Fundraising target for CARE emergency response Scenario 1 Hurricane Wind damage, flooding, land/mudslides and coastal surges. Displacement Up to 1,600,000 Up to 5,000 150,000 84 7% - 15% (% of GDP) Increasing trend due to climate change 104,000 Artibonite, Grand Anse, Carrefour, Leogane Artibonite, Grand Anse, Carrefour, Leogane Scenario 2 Cholera Epidemic Overstretched health facilities Seasonal outbreaks Scenario 3 Earthquake Destruction, landslides, liquefaction, tsunami. Displacement Up to 3,700,000 Up to 316,000 1,500,000 2 8 billion dollars 4% in any one year Artibonite, Grand Anse, Carrefour, Leogane Artibonite, Grand Anse, Carrefour, Leogane Leogane, Carrefour, Artibonite, Grand Anse Leogane, Carrefour, Artibonite, Grand Anse Up to 574,850 6,900 None 3 (1 cholera epidemic) Key Considerations for CARE Emergency Response Strategy 1 Note: make sure our key cross cutting issues including gender, accountability and DRR are addressed within the sector programs. Scale: As a rough guide, plan to contribute between 15 to 25% of the total WASH response. This means we would seek to meet the basic WASH needs of this percentage of the severely affected population. We would expect to be at the higher end of this range in circumstances where: the CO has established WASH programmes the emergency impacts on or near an area where we are already working there are few other WASH actors present An insignificant (below 5%) or zero WASH response is rarely feasible even in circumstances where the CO has no existing capacity in the sector. Selection of Work Areas: Avoid fragmentation of the work area. If we have established our scale as a % of the affected population, then we can look to identify that number of high-need beneficiaries in a single area or, at least, in areas that are in geographic proximity. 1 Tips from CARE Senior Sector Specialists Decide quickly our priority areas and communicate this decision to the WASH Cluster promptly so that other WASH actors can be advised that we have accepted responsibility for WASH in that area and will not plan interventions that duplicate ours. Delay in doing this will force our WASH response to fill gaps left by other WASH actors and we will experience a high level of fragmentation. Continuously advise the WASH Cluster of our response activities and plans so that newly arrived actors are conscious of what we are intending to do and where. Align CARE Response Sectors: Avoid different sectors having different work areas. This is not always possible. In cases where other sectors have identified other work areas, coordinate with other WASH agencies to ensure that WASH needs are met in these other areas. Highest Priority Interventions: The highest goal of the emergency response is to reduce suffering and save lives. In WASH terms, this means establishing a supply of clean water and avoiding an outbreak of disease. Water Supply: A survival water supply is of the order of 3 L per person per day. We need to consider: where can we get high quality water (or how we can equip the population to treat water at household level) how can we distribute it to the population how the population can store water between distributions Sanitation; The priority actions are to manage excreta and maintain hygiene. Construction of latrines needs to be pursued urgently but normally takes too long, costs too much and requires procurement of materials. In the interim there are other priority interventions which should be put in place. These are; provide hand washing facilities (supply of additional water and soap) hygiene promotion – targeted specifically at hand washing and the safe disposal of excreta (burying, safe defecation locations, prompt collection of excreta accumulating with solid waste) clean up of excreta in proximity to people Second Priority Interventions: We should attempt to provide full sectoral coverage of the WASH needs of our target population. The WASH sub-sectors are set out in the Sphere Standards and are: Water Supply – move the emergency water supply to a sustainable basis; plan an exit strategy where we have commenced water trucking Sanitation – latrine construction; bathing enclosures Hygiene Promotion – distribution of hygiene kits; broaden and deepen the range of HP interventions Drainage – resolve local issues (water accumulations at tap stands); consider storm water impacts on beneficiary population; facilitate the construction of drains and trenches to move rainwater off inhabited sites Solid Waste Collection and Disposal – provide collection containers; mobilise population to collect accumulated refuse; liaise with local authorities for removal and identification of disposal sites Vector Control – cleaning and maintenance of latrines; distribution of bed nets; removal of harbouring places for rodents Use the Resources of the WASH Cluster: It is the responsibility of the WASH Cluster to coordinate the development of an overall strategy for the WASH Sector at the site of the emergency. This will be done through a SAG (Strategic Advisory Group). Participate in the SAG if possible. At a minimum, ensure that CARE’s interventions align with the Cluster Strategy. (This may take some weeks to develop). Seek help from the Cluster for technical problems. The Cluster will convene Technical Working Groups (TWGs) to address issues of a technical nature to identify contextspecific solutions and standards. Hazard Map and CARE Offices: CARE Office Figure 1. Source: The Emergency WASH Team (EWT) (EPP Workbook: Section 2) Details the roles and responsibilities of the WASH team. EWT Position Name, title, contact Name of back-up details Emergency WASH Coordinator Jorge Bica, Deputy WASH Coordinator, Elizabeth Campa, WASH Coordinator WASH Officer (Assistant to Emergency WASH Coordinator) Senior Community Mobilizer Angelida Seizeme Moira Eususe Murat Estinor and or Grand’ Anse HP supervisor? Senior Engineer Saday Joseph Nathalie Valmont Monitoring and Evaluation Officer Elizabeth Campa Frantzo Pierre Preparedness roles Response roles Responsible for follow through of EPP action plan Mapping capacity and identify best practice with cluster Coordinate with relevant bodies Develop sector emergency strategy and response plan Integrate WASH cluster tools with CARE’s Liaise with other sectors to avoid duplication of activities Look for opportunities with DRR activities Update and maintain phone tree Prepare contingency stock Prepare vendor list and long term agreements Train staff and disseminate emergency WASH technical Implement EPP Handle information sharing for local media (CD for intl media) CD to sign off the strategy Mapping capacity and identify best practice with cluster Coordinate with relevant bodies Implement sector emergency strategy and response plan Coordinate with other sectors disseminate emergency WASH technical knowledge Train staff and disseminate emergency WASH technical Work with IM regarding data collection and management Update and maintain phone tree Prepare contingency stock Prepare vendor list and long term agreements Train staff and disseminate emergency WASH technical Collect data for M&E Train staff and disseminate emergency WASH technical Collect data for M&E Write WASH sitreps interim reports Emergency M&E Vulnerability and Capacity Target of communities Give percentages and SADD where possible Carrefour Leogane Grand Anse Artibonite Yes No Yes No Yes Yes Yes Yes Cholera (%) Malaria (%) Cholera (%) Malaria (%) Cholera (11% attack rate) Malaria (%) Cholera (%) Malaria (%) Elderly and people with disability, children, displaced Elderly and people with disability, children, displaced Elderly and people with disability, children, displaced Elderly and people with disability, children, displaced Latrine use (%) 242 10 Open defecation3 Flying toilets3 Desludging trucks3 Safe water access (%) 50% or more 50% or more Rural 0-5% Urban – good coverage Rural 100%4 58 51.6 51.6 51.6 Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products Majority of population familiar with Aquatabs and bucket chlorination. Good awareness about water treatment but little practice if products not supplied. Good opportunities to promote the use of local chlorine products CARE WASH program/staff CARE Health program/staff Morbidity, mortality and malnutrition rates What public health risks exist? (%) Groups vulnerable to outbreaks HHWTS Type and (%) 2 80% or more Jeffco and DINEPA (14 trucks) National Contingency Strategy To be confirmed through SOIL or DINEPA 4 CARE Grand Anse WASH survey, 2011 3 10 Water Systems DINEPA – piped systems Handpumps 200 Handpumps Wells 100’s Wells Springs Water Trucks Trained mobilisers Handwashing with soap (%) Boy Scouts, Red Cross 10 % of population use GFS, DINEPA GFS. 28 systems functioning to various levels. DINEPA has rehabilitated 10 and GRS one in 2011 and DINEPA constructed 4 new systems. 15 handpumps – likely to be more but often not lack spares. 15 wells, but likely to be more along coast 90% of population use springs 315 unprotected 19 protected 2 suppliers only in the department DINEPA – piped systems Handpumps Boy Scouts Gender Issues Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. Government Emergency Focal Point Abner Cejuste; URD Ouest: Edouard Thomas; CTERMPP; 3744-5809; 3701-1838; abner.cejuste@orepaouest.go thomasedouard@hotmail.com uv.ht Pierre Richard Amazan, CTE Jeremie; 3703-9223; zanpy4@yahoo.fr Main WASH actors/ activities and coverage IFRC, Oxfam GB/Intermon, ACF, ACTED, IOM, CRS. Many national NGOs None Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. IFRC, CARITAS, GOAL, SAVE UK, Oxfam, Swiss Red Cross Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. Women tend to be responsible for water and hygiene. Men control resources. GBV around the use of public toilets and water collection. Madsen Denis; URD Artibonite; 3789-4151; madsen.denis@orepacentre.gouv .ht ACTED, Action contre la faim, CECI, Croix Rouge Francaise, HELVETAS Swiss Intercooperation, Inter Aide, Kiwanis Belgique, Volens-Romsee, PAIDEH, SOE, IOM WASH companies/ suppliers CARE capacity to respond in WASH (EPP Workbook: Section 4) Details the capacity of WASH staff WASH Staff Position Name Location Years Experience Assessment Water Sanitatio n Hygiene Elizabeth Campa PaP 12 Yes V Good V Good V Good Jorge Bica PaP 10 Yes V Good V Good Fair Hygiene WASH Manager Saday Joseph Grand Anse 3 Yes V Good V Good Basic Hygiene WASH Manager Natalie Valmond Carrefour 2 Yes Good Good Basic Hygiene Project Officer Angelida Segane PAP, 3683-4379 1.6 Yes Basic Basic Basic In all areas of emergency WASH Pierre Franto. Carrefour, 3681-5813 1.5 Yes Good Good Basic Sphere, Hygiene Promotion Lundy Jospeh Enantil Carrefour, 3683-2053 1.6 Yes Basic Good None Sphere, Hygiene Promotion, Water Estinor Fredinand Carrefour 2 Yes Good Basic Good Sphere, Sanitation Hygiene Promoter Eususe Murat Carrefour, 3683-2187 2 Yes Good Basic Good Sphere, Sanitation Training/Water quality Wana Hanien Carrefour, 3724-3674 1 Yes Good Basic Basic Sphere, Hygiene Promotion, Sanitation ADC/Facilitators Vacant Jeremie ADC/Facilitators Watsan Engineer Data Entry Hygiene Promoter Supervisor Vacant Vacant Vacant Jeremie Jeremie Jeremie Vacant Jeremie WASH Coordinator Deputy WASH Coordinator Watsan Engineer Watsan Technician ADC Training needs Draft Job Descriptions and core competencies currently with HR Emergency WASH Coordinator Emergency WASH Manager Deputy Emergency WASH Manager Hygiene Promotion Supervisor WASH Engineer Water trucking technician Plumber Hygiene Promoter Sanitation technician Carpenter Community Mobiliser Labourer Is there a country specific roster in place? Yes see Annex J Contingency Stock in place – See Annex M Current stock in place Item Aquatab 33mg (5 litre) Aquatab 67mg (10 litre) Aquatab 167mg (20 litre) PuR sachet (10 litre) Water trucking Drum of chlorine HTH Bladders (20,000 litre) Bladders (10,000 litre) Units each each each each 3000 gallon trip 45kg Available On order only Available On order only Quantity in Stock 106,750 6 $ $ $ $ $ $ $ $ Unit cost Total cost 0.02 1,922 0.30 0.10 0.70 150.00 170.00 3,000.00 1,700.00 10,200 Bladders (5,000 litre) Plastic Tanks (1,000 litre) Plastic Tanks (5,000 litre) Tapstands (6 tap) Latrine (block of 6) Pee Pooh bags Bucket Desludging Handwashing station Solid waste containers Sanitation Kit OD clean up kit Bathing unit Jerrycans Bathing soap Laundry soap Menstrual hygiene Bottled water Truck rental (10 ton) Pickup rental Available On order only 250 gallons 1000 gallons each each pack of 28 20 litres trip each each each each each 10 litres 250 grams 200 grams each 1.5 litres day day 3 36 34 487 - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 1,200.00 324.00 1,150.00 1,000.00 6.00 6.00 200.00 50.00 53.00 163.00 4.80 0.80 0.50 0.25 0.50 250.00 100.00 3,600 1,800 163 390 - Existing Programs Program Location Beneficiaries ECHO Cholera Response Grand Anse 35,000 CIDA Latrines for T Shelters Carrefour 25,000 Leogane/Carrefour Indirect beneficiaries: 465,019 people in Carrefour and 181,709 People in Léogâne5 ERRF (waiting for funds) 5 Description Improve access to water and sanitation facilities for 17 CTCs and CTUs 14 x Latrine construction/rehabilitation 14 x Shower construction/rehabilitation 11 x Water system construction/rehabilitation 12 x Waste pit construction/rehabilitation 3 x Incinerator construction 10 x Mapping of water points, trainings. (including visit from PaP data manger) 20 x Material for damaged waterpoints and spring protection 6 x Training on behavioral change, testing of water and maintenance of the source Construction of 583 latrines for 1158 T Shelter. Hygiene promotion through community health agents. trained on water treatment and hygiene promotion messages. Mobile volunteer teams and CARE’s Hygiene Promoters will conduct community mobilization activities for 18,000 beneficiaries during the project timeframe. NFI’s targeting approximately 1,000 cholera affected beneficiaries will be made available by DINEPA/MSPP for distribution INSTITUT HAÏTIEN DE STATISTIQUE ET D’INFORMATIQUE, MARS 2009 End date DRR component Hygiene promotion training Draft concept papers See annex L for actual papers OCHA EERF, CAP ECHO CIDA USAID AusAID CARE template 1 x General Concept Paper Partnerships (EPP Workbook: Section 5.5) See Annex D for partner biographies and capacity assessments What is the mode of operation of the CO emergency response: direct, through the partners, or mixed/hybrid? Partner organization Main WASH activities MOU between CARE and partner developed? (Yes or No, Date) Capacity assessment completed? (Yes or No, Date) No partners yet but there is a database and we are looking DINEPA UNICEF Responsible for WATER, Sanitation and Hygiene in rural and urban areas – develop focused, but responds to emergencies Same as above and supports government to do the same. Yes, 2011 No, but not required Other Sectors: Education Ouest (Leogane) Save the Children, CRS, Caritas Czech Republic, Foyer d’Accueil FCCM No, but limited capacity particularly outside of PaP and large towns. Can provide stock materials to CARE Can provide small scale grant and in-kind materials to CARE up to 20,000 USD Partner capacity building plans in place? (Yes, No, or Not needed) (local NGO), Fonds Lutheriane Mondiale (FLM), Consortium for the Reinforcement of the Christian Education (CRECH), Centre d’Apprentissage et de Formation pour la Transformation (CAFT) Artibonite CGFL/ACDI, CHF, OIM, Save the Children Accion Contre la Faim (ACF)**Currently partnering with them on WASH projects in a few different schools in Gros Morne area Programme Alimentaire Mondiale (PAM) Grand Anse CRS Suppliers and agreements (EPP Workbook: Section 5.7) Item or need Supplier and contact LTA in place Yes/No If yes for how long Quantity they can provide Time for delivery Warehousing space required – yes/no If yes what volume? Comment Logistics and equipment (EPP Workbook: Section 5.8) Quantity Geographic location Vehicles 2 Carrefour Vehicles 2 Grand Anse Vehicles None Artibonite No WASH activities Vehicles None Leogane No WASH activities 1 All Departments Item or need Trucks for distribution Description Requirements for action plan 1 pickup and 1 Suzuki jeep 2 pickups 10 ton truck for use by all departments. Get agreement with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Get agreement with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Identify vehicle contractors and develop LTA Scenario 1 Hurricane/flooding and landslides Emergency response strategy – scenario 1: Hurricane Scenario description (EPP Workbook: Section 5.1) When is it likely to happen? May to November How long can it last? 2 to 3 days with 2 month displacement Geographic area 1 Geographic area 2 Geographic area 3 Geographic area 4 Geographic areas with CARE sub-office Artibonite Grand Anse Carrefour Leogane Total population in that area Total: 1,576,000 Male: 776,000 Female: 800,000 Total: 425,000 Male: 225,000 Female: 200,000 Total: 464,000 Male: 220,000 Female: 244,000 Total: 180,000 Male: 90,000 Female: 90,000 Estimated affected population in area6 36% ≈ 570,000 20% = 85,7502 30% ≈ 150,000 30% = 24,000 54,000 IDPs 46,000 with host families 29% women, 6% girls between 12-18 35,750 IDPs7 50,000 with host families 29% women, 6% girls between 12-18 12,000 IDP 4,500 IDP 29% women, 6% girls between 12-18 Estimated number of children affected 15% children between 5 and 12, 17% children under 5 15% children between 5 and 12, 17% children under 5 15% children between 5 and 12, 17% children under 5 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 Other groups that are likely to be affected Elderly and people with disabilities Elderly and people with disabilities Elderly and people with disabilities Estimated displaced population in area1 Estimated number of women affected 6 7 Source: National Contingency Plan 2011 From DPC Grand Anse Elderly and people with disabilities Hazard Map Impact (EPP Workbook: Section 5.1) Complete the following matrix by identifying the impact of the disaster for WASH. For each other sector consider the factors that might also affect WASH: Areas of consideration Impact (if applicable) Water and Sanitation Damage to WASH infrastructure and reduced WASH services. Lack of electricity reducing access to pumped water systems, poor access to shallow wells and handpumps where flooding occurs. Inundation of shallow wells with salt water along coastlines. Increased sharing of water supplies from neighouring villages if safe. Contamination of water supplies through flood water and damaged sewage systems. Reduced access to latrines, flooding of latrines, no excreta disposal, open defecation loss of WASH hygiene items, reduced hygiene capacity, outbreaks of WASH related diseases particularly diarrhoeal diseases (such as cholera and typhoid fever) leptospirosis and hepatitis A, skin infections and vector related diseases e.g. yellow and dengue fever and malaria. Shelter Wind and flood damage Health Malnutrition, disease outbreak particularly communicable diseases Infrastructure Road and communication access impacts : Damage, Lack of electric supplies Livelihoods Reduced economic activity, destruction of crops, unemployment Environment Damage, destructution of flora and fauna, Education Schedule disruption, delayed activities Governance Disruption of public service Cultural context- Reduced privacy and social cohesion Safety and security Looting, insecurity, some restrictions on staff movement Impact on women and girls More time spent collecting water potential GBV issues around access to WASH facilities, unequal access to water and sanitation, lack of menstrual hygiene management Other (specify) Elderly and people with disability are more susceptible to communicable diseases and generally have less access to WASH services Other (specify) Early warning and trigger indicators (EPP Workbook: Section 5.2) This section is optional because it does not apply to all scenarios. If monitoring a slow-onset disaster, briefly describe the early warning systems and trigger indicators. Complete the table below: Indicator Critical value Source of information Location monitored Monitoring WASH staff responsible frequency DPC, OCHA Goals and objectives of CARE response (EPP Workbook: Section 5.3) Meet the immediate needs of the most vulnerable populations, especially women and girls, and facilitate peoples’ right to water and sanitation to reduce excess cases of morbidity and mortality due to WASH-related diseases by providing safe access to water, sanitation and hygiene in collaborations with partners. Contribute to the prevent outbreaks of water and sanitation related diseases occur Ensure targeted displaced persons have sufficient WASH services to maintain acceptable levels of dignity Ensure equal and impartial access of WASH services and take opportunity to empower women through women centred WASH programming Ensure CARE Haiti WASH works in coordination with other relevant stakeholders Ensure that CARE Haiti WASH relief activities support communities to recover from the impacts of the disaster Proposed CARE response (EPP Workbook: Section 5.4) Geographic area where CARE would intervene Estimated # of affected population Estimated # of displaced Estimated relief phase duration # of beneficiaries to be targeted by CARE Type of beneficiaries to be targeted by CARE Total WASH beneficiaries to prepare for Specific Activities: Pre-crisis 8 From DPC Grand Anse Carrefour Leogane Grand Anse 570,000 150,000 24,000 85,750 with host families 54,000 12,000 4,500 35,750 IDPs8 60 days 60 days 60 days 60 days Artibonite 54,000 Displaced in camps 46,000 Displaced with host communities Response is planned to be the same for each area. If we are covered for worst case scenario (e.g. Artibonite for IDPs in camps and Grand Anse for IDPs with host families) then we are sufficiently prepared for this scenario in any of our areas of operation because resources can be transferred. IDPs in camps and people living with host families. 35,750 IDPs 50,000 with host families 104,000 – (54,000 Displaced in camps and 50,000 with host families) Activity Issue warning if crisis appears imminent How Emergency alert to CEG Emergency alert to SSS Who CD/ACD WASH coordinator Gaps – add to action plan Ensure response strategy complies with National/Cluster strategies Assessment Standard Rapid WASH assessment, see annex B 4 people with two vehicles over 2 days. CARE Staff, health/ hygiene workers Existing WASH staff WASH coordinator Water provision and treatment For 54,000 displaced persons in camps the provision of safe water through: 3 litres of bottled water (for first 3 days while bladders and water points are set up, Provision of 15 litres of water (18 litres to allow for wastage and losses) through water trucking. Provision of 324,000 bottles of drinking water. 6 x 45kg drums of HTH to ensure adequate chlorination of 972,000 litres of water being provided per day. Water trucks are mainly 10,000 litre capacity and 98 trips per day will be required. On average 2 trips per day can be made requiring 54 trucks (10% contingency due to breakdowns). Over 2 months a total of 58,320,000 litres, with a total of 5,880 trips Require storage of either: 49 x 5,000 litre bladders or; 33 x 10,000 litre bladders or; 25 x 20,000 litre bladders Also require a minimum of 36 tapstands or a tapstand per bladder, depending on the number bladders used. Ensure affected population is involved in the location of water points and design of tapstand drainage. Distribution of PoU Aquatab type products either: 3,000,000 x 33 mg (for 5 litres)or; 1,800,000 x 67 mg for (10 litres) or; 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator For 50,000 displaced persons living with host communities the priority is the provision of water purification products to ensure 5 2 x WASH Engineers 4 x Water trucking technician 36 x bladder attendants Distribution by CARE. Possible distribution by partners Need agreement with health staff to undertake survey. Training on WASH assessment needed. No WASH vehicles. OCHA Multi sector assessment format should be reviewed for WASH. Oxfam Intermon is working with DINEPA to create a rapid assessment for WASH. Assessment format to be agreed with cluster Need long-term agreements in place for bottled water and transportation. HTH to be procured pre crisis The number of water truck vendors and water trucks available needs to be identified. LTA need to be made with vendors. Need to identify locations for filling water trucks and ensure they are crisis resistant. Distribution requires transportation arrangements and knowledge of host community layout. litres of safe drinking water per person per day Sanitation For 54,000 displaced persons living in camps the provision of safe excreta disposal through, emergency trench latrines, and or excreta disposal management/services. Handwashing facilities. Rehabilitation of latrines. Solid waste disposal through clean up campaigns and provision of solid waste containers 1,200,000 x 167 mg (for 20 litres) See annex H for distribution breakdown Ensure that community mobilisers are trained in the application of aquatabs and are conducting awareness sessions among the community Require a minimum of 1,080 latrines (at 1:50 ratio): 467 latrines for males 505 latrines for females 108 latrines for elderly and people with disabilities. Construction of latrines will take a minimum of 1 week if sufficient workers and space is available. All latrines will have lighting or alternative systems for providing individual lighting. All latrines will have doors lockable from the inside. In the event that no trenches can be dug, elevated latrines with removable plastic tanks will be constructed. 1 plastic tank is required for 4 latrines (270 tanks in total). Tanks will need to be emptied every 10 days on average (108 times in total) with desludging trucks of 7,500 litres volume on average. While latrines are being constructed or in difficult environments excreta management systems will be employed either through the use of pee pooh bags/flying toilets or by utilizing IDPs to disinfect and collect excreta from open defecation. In both cases a collection system through a contractor will be used. 27 x Open Defecation kit: Identify partners who work with communities and could distribute PoU stock. 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator 4 x Sanitation technician 4 x Carpenters 100 x Labourers Develop LTA for latrine superstructure stock Identify reliable carpenters Develop agreements on the use of flying toilets using Pee Pooh if possible with cluster. If successful identify and develop LTA with contractor for the collection of excreta either through bags or disinfected and collected. Identify and develop LTA with desludging trucks. Agreements with DINEPA or line ministry on sites for disposal of excreta and solid waste. Identify and Develop LTAs for OD and sanitation kits. Ensure latrine designs are preapproved by communities and cluster. 1 x Wheelbarrow 1 x Shovel 1 x Backpack sprayer 60 Sanitation kits for the cleaning of latrines will be provided to comprising: 5 litres Disinfectant 1 x broom 1 x 20 litre bucket 1 x gloves 1 x overalls 1 x boots Any existing latrines in the area of displacement that can be utilized for the crisis, will be rehabilitated to make them functional and safe. A total of 216 handwashing stations (1 per block of 5 latrines) will be constructed. 1,080 x 100 litre solid waste containers (1 per 10 households) will be provided. Enclosed female bathing, laundry and latrine areas will be constructed comprising of 6 showers, 6 latrines and a laundry area. A total of 540 bathing units will be constructed. Solid waste will be collected through clean up campaigns and disposed of by a contractor. Hygiene No sanitation activities for the 50,000 displaced persons living with host communities is anticipated Hygiene promotion for 54,000 displaced persons living in camps focused on hand washing safe disposal of faeces through proper use of latrines or awareness of excreta management and disposal systems. Train 108 community mobilisers from affected population (1 per 500 persons). Ensure all community are targeted through specific campaigns, drama and household visits. Based on an average family size of 5, 10,800 hygiene kits will be distributed Distribution through CARE or through partners if identified. 1 hygiene promoter supervisor. 6 x Hygiene promoters Distribution requires transportation arrangements Identify partners who work with communities and could distribute kits. Ensure kits are acceptable through FGDs particularly female sanitary Provision of family hygiene kits. Hygiene promotion for 50,000 displaced persons living with host communities through large scale campaigns focused on hand washing and treatment and use of safe water. Provision of aquatabs – see water section – and soap M and E Ensure Emergency WASH monitoring form is used during the relief phase Early recovery Rehabilitation of water supply systems Solid waste clean-up campaigns in areas of return Identify vulnerabilities in water systems and target to build resilience. DRR and development focused during the first month consisting of: 2 x 20 litre water containers/HH (21,600 containers) 250g of bathing soap/person/month (54,000 pieces) 200g of laundry soap/person/month 4 x female sanitary (54,000 pieces)items/girl/woman/month. Follow up distribution consist of 54,000 x 250g bathing soap, 54,000 x 200g laundry soap and 77,760 female sanitary items. Ensure men are targeted in hygiene promotion activities See annex I for guidelines Train 100 community mobilisers from affected population (1 per 500 persons). Ensure all community are targeted through specific campaigns, drama and community sessions. Distribute 100,000 x 250g pieces of soap sufficient for two months. Ensure men are targeted in hygiene promotion activities Develop WASH monitoring plan with emergency WASH team. Utilise community in the monitoring of activities. Use CARE WASH Sitrep indicators for reporting Systematically review Health Information System data 108 x community mobilisers Look for opportunities with DINEPA. Identify funding opportunities. Integrate activities into ongoing and WASH Coordinator items. Identify hygiene practices prior to crisis Identify and develop LTA with hygiene vendors. Prepare appropriate IEC materials 1 x hygiene promoter supervisor. 6 x Hygiene promoters 100 x community mobilisers. WASH coordinator, managers and field staff WASH staff to collect health data and liaise with Health sector Develop Emergency WASH monitoring form. Train WASH staff on its use. Share form with M&E Coordinator. Establish coordination with health sector to monitor morbidity data Increase community training on operation and maintenance of water systems, cost recovery Increase spring protection Training community health/extension/mobilisers on hygiene promotion focusing on HHWTS and cholera awareness. future projects. Risks and assumption to the plan Affected areas are not in CARE’s area of intervention. Insufficient funding available Inaccessibility of affected areas Lack of vehicles Warehousing space for contingency stock not available Political and civil unrest Insecurity Explain how the proposed response interventions are linked to CO Long Range Strategic Plan. Partners are being identified for long-term WASH development programs with whom CARE Haiti will build capacity to prepare for and respond to emergencies. Long-term WASH projects will include DRR related activities that help to ensure resilient WASH services are provided through government, NGO and community partnerships. The WASH EPP and Action Plan is a core component of CARE Haiti’s WASH long development strategy. Partnership arrangements (EPP Workbook: Section 5.5) See Annex D What emergency response activities will be undertake by the partners? Partner organization DPC DINEPA UNICEF Proposed role in CARE emergency response (assessment, distribution, registration, monitoring, etc.) Details of capacity building for Action Plan Assessment Coordination. May provide hygiene kits, chlorine9 Coordination. 20,000 USD grants DRR and contingency planning for Grand Anse Key additional staffing requirements (EPP Workbook: Section 5.6) To implement the Emergency Response Strategy, the following key personnel will be needed: Additional WASH Staff Needs 9 Position Cost per person per month USD Number of people WASH Advisor/Specialists Salaries and Benefits 11,200 1 Number of months Total Cost USD Geographic location Minimum requirements Where to source 2 16,800 As required CARE Advisor or RED member Senior WASH Specialist As required French, 4 years with national/international experience International/ national 5,400 As required French/Creole, 3 years experience National Look for personnel to join Haiti WASH roster. Update roster. Identify partners and secondment opportunities Identify possible candidates from existing previous projects 3 4,500 As required French/Creole, 3 years National As above 3 9,000 As required French/Creole, 3 years National As above As required Creole, 1 year experience National As above Emergency WASH Manager 3,100 1 3 9,300 Deputy Emergency WASH Manager 1,800 1 3 Hygiene Supervisor 1,500 1 WASH Engineer 1,500 2 Water trucking technician 500 2 Need to update based on DINEPA stocks Gaps – for Action Plan 3 3,000 Hygiene Promoters 600 13 3 23,400 As required Creole, 1 year experience National As above Sanitation technician 900 5 3 13,500 As required Creole, 2 years experience National 7,500 As required Creole, 3 years experience As above Identify possible candidates from existing previous projects and targeted areas Carpenters 500 5 3 Community Mobilisers 300 208 3 187,200 As required Creole, no experience Bladder attendants 150 36 3 16,200 As required Creole, no experience Labourers 150 108 3 48,600 As required Creole, no experience Totals 22,200 383 National National – from affected community As above As Above. Training in hygiene promotion Identify possible candidates from existing previous projects As above 344,400 Relief item requirements and coverage (EPP Workbook: Section 5.7) Use excel sheet in Annex M to calculate materials Stock Required Item Aquatab 33mg (5 litre) Aquatab 67mg (10 litre) Aquatab 167mg (20 litre) PuR sachet (10 litre) Water trucking Drum of chlorine HTH Bladders (20,000 litre) Units each Units Required 3,000,000 Quantity in Stock 106,750 Y or N Y Quatity to Unit procure cost Total cost 2,893,250 0.018 52,079 each 1,800,000 - n 0 each each 3000gallontrip 45kg AvailableOnorderonly 1,200,000 1,800,000 5,880 10 25 - n n Y Y n 0 0 5,880 10 0 0.3 0.1 0.7 150 170 3000 882,000 1,700 - # Days 2.14 % Coverage of target 4% - 0% N/A 0% 0% 0% 0% 0% Bladders (10,000 litre) Bladders (5,000 litre) Plastic Tanks (1,000 litre) Plastic Tanks (5,000 litre) Tapstands (6 tap) Latrine (block of 6) Pee Pooh bags Bucket Desludging Handwashing station Solid waste containers Sanitation Kit OD clean up kit Bathing unit Jerrycans Bathing soap Laundry soap Menstrual hygiene Bottled water Truck rental (10 ton) Pickup rental AvailableOnorderonly AvailableOnorderonly 33 49 250gallons blockof6 each each packof28 20litres trip each each Blockof6 each each 10litres 250grams 200grams each 1.5litres day day 6 3 n Y 0 46 1700 1200 55,200 N/A N/A 18% 6% 180 - Y 180 324 58,320 N/A 0% n Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 0 36 180 115,714 21,600 144 180 1,044 60 27 90 21,566 107,513 108,000 151,200 324,000 120 120 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 0.27 - 0% 0% 0% 0% 0% 0% 0% 3% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 49 36 180 115,714 21,600 144 180 1,080 60 27 90 21,600 108,000 108,000 151,200 324,000 120 120 36 34 487 - 1150 1000 0 6 6 200 0 50 53 163 0 4.8 0.8 0.5 0.25 0.5 250 100 36,000 694,286 129,600 28,800 52,200 3,180 4,401 103,517 86,010 54,000 37,800 162,000 30,000 12,000 Required Funding 2,241,292 Suppliers and agreements (EPP Workbook: Section 5.7) See Annex F for more details. Item or need Supplier and contact LTA in place Yes/No If yes for how long Quantity they can provide Time for delivery Warehousing space required – yes/no If yes what volume? Comment Logistics and equipment requirements (EPP Workbook: Section 5.8) Item or need Details Trucks for distribution Transport material and staff Transport material and staff Transport material and staff Transport material and staff Transport materials Office space For new staff Vehicles Vehicles Vehicles Vehicles Laptops Mobile phones Pool Testers DPD 1 tablets Tee shirts Caps Laptops or desktop Basic Boxes Where to source (existing within CARE, implementing partner, UN/NGOs, available in local market, available nationally, need to be imported, etc) Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Geographic location Quantity we have Quantity needed Gap Duration Carrefour 2 6 4 3 months Grand Anse 2 6 4 3 months Artibonite None 6 6 3 months Leogane None 6 6 3 months 2 2 2 weeks Identify vehicle contractors and develop LTA 3 months Need to ensure space for an additional 10 people to work for at least part of the day All Departments All Departments N/A 10 All Departments 6 14 8 N/A Local procurement All Departments All Departments All Departments All Departments All Departments 6 ? ? None None 15 20 20 250 250 9 20 20 250 250 N/A N/A N/A N/A N/A Local procurement Local procurement Local procurement Local procurement Local procurement Funding target (EPP Workbook: Section 5.9) Item description WASH Advisor/Specialists Salaries and Benefits National WASH staff, salaries and benefits Staff travel and lodging WASH: Relief Items – see relief items Distribution costs Visibitity items - caps and teeshirts Operational and support costs Partnership Costs TOTAL COSTS Unit Person Persons LS LS LS Each Quantity 1.5 3 3 1 1 300 Duration Months Months Months Months Month N/A Cost per unit (US$) 11,200 22,200 4,000 2,241,292 112,065 15 Total cost (US$) 16,800 327,600 12,000 2,241,292 112,065 4,500 2,390,772 2,714,257 Number of CARE Beneficiaries: Cost per beneficiary 104,000 26.1 USD Scenario 2 Cholera Emergency response strategy – scenario 2: Cholera Scenario description When is it likely to happen? May to November – during rainy season or after a disaster that results in displacement, reduced access to WASH services and damage to water and sanitation systems. How long can it last? 1 – 2 months Geographic areas with CARE sub-office Total population in that area Estimated affected population in area10 Estimated number of women affected Estimated number of children affected Other groups that are likely to be affected 10 Geographic area 1 Artibonite Geographic area 2 Grand Anse Geographic area 3 Carrefour Geographic area 4 Leogane Total: 1,576,000 Male: 776,000 Female: 800,000 Cholera cases: 7% ≈ 111,370 Total: 425,000 Male: 225,000 Female: 200,000 Cholera cases: 5% ≈ 22,153 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 Total: 464,000 Male: 220,000 Female: 244,000 Cholera cases: 33.5% ≈ 155,785 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 Men Men Men Total: 180,000 Male: 90,000 Female: 90,000 Cholera cases: 38.5% ≈ 69,376 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 Men Source: Ministere De la Sante Publique et De La Population (MSPP): 24 June 2012 Hazard Map Impact Complete the following matrix by identifying the impact of the disaster for WASH. For each other sector consider the factors that might also be relevant to WASH: Areas of consideration Water and Sanitation Health Livelihoods Education Governance Cultural contextSafety and security Impact on women and girls Other (specify) Other (specify) Impact (if applicable) Potential contamination of water supplies. People stop using shared latrines, increased open defecation, Increased burden on health facilities Reduced productivity, restricted movement Schedule disruption, delayed activities Disruption of public service Reduced social cohesion, fear, stigma Potential threats to staff Increased responsibility for treating household water and maintaining domestic and family hygiene More men tend to be affected by cholera than women Early warning and trigger indicators This section is optional because it does not apply to all scenarios. If monitoring a slow-onset disaster, briefly describe the early warning systems and trigger indicators. Complete the table below: Indicator Critical Source of information Location Monitoring WASH staff responsible value monitored frequency Start of rainy season 2% baseline 4% MSPP Weekly Goals and objectives of CARE response Meet the immediate needs of the most vulnerable populations, especially women and girls, and facilitate peoples’ right to water and sanitation to stabilise and reduce the incidence of cholera in collaborations with partners. Ensure affected population have sufficient access to WASH services to protect themselves against cholera Ensure equal and impartial access of WASH services and take opportunity to empower women through women centred WASH programming Ensure CARE Haiti WASH works in coordination with other relevant stakeholders Ensure that CARE Haiti WASH relief activities support communities to recover from the impacts of the disaster Identify opportunities to reduce the reduce the potential for cholera outbreaks in long-term programming Proposed CARE response Geographic area where CARE would intervene Estimated # of affected population Estimated # of displaced Estimated relief phase duration # of beneficiaries to be targeted by CARE Type of beneficiaries to be targeted by CARE Total WASH beneficiaries to prepare for Specific Activities: Pre-crisis Assessment Water provision and treatment Artibonite Carrefour Leogane Grand Anse 7% ≈ 111,370 (this is total number affected since 2010) 33.5% ≈ 155,785 (this is total number affected since 2010) 38.5% ≈ 69,376 (this is total number affected since 2010) 5% ≈ 22,153 (this is total number affected since 2010 None None None None 60 days 60 days 60 days 60 days 102,500 this is a target for 102,500 this is a target for people people in the affected area, in the affected area, not just not just those with cholera those with cholera Communities affected by outbreaks of cholera Cholera Treatment Centres and Cholera Treatment Units 100,000 people in affected communities 2,500 people in CTC/CTU 102,500 this is a target for people in the affected area, not just those with cholera 102,500 this is a target for people in the affected area, not just those with cholera Activity Issue warning if crisis appears imminent How Ensure HIS data is collected and reviewed Ensure response strategy complies with National/Cluster strategies 4 people with two vehicles over 2 days. Who WASH coordinator with Health Coordinator Gaps – add to action plan CARE Staff, health/ hygiene workers Existing WASH staff WASH coordinator No agreement with health staff to undertake survey. Training on WASH CTC/CTU assessment needed. Need WASH vehicles in all areas. Distribution of PoU Aquatab type products either: 6,000,000 x 33 mg (for 5 litres)or; 3,600,000 x 67 mg for (10 litres) or; 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator Identify transportation options for stock materials from DINEPA LTA need to be made with vendors. HTH to be procured pre crisis in case stocks from DINEPA are not available. Assessment should focus on identifying point source of outbreak (if any) Rapid assessment on CTC/CTU water and sanitation needs For 100,000 the provision of safe water through: water purification products to ensure 5 litres of safe drinking water per person per day. Bucket chlorination of selected springs and water systems. See Annex H Provision of safe water to 20 CTC/CTU for maximum of 2,500 severely affected cholera patients Sanitation Provision of sanitation products for CTC/CTU Handwashing facilities. Rehabilitation of latrines in CTC/CTU. 2.400,000 x 167 mg (for 20 litres) See annex H for distribution breakdown Ensure that community mobilisers are trained in the application of aquatabs and are conducting awareness sessions among the community 2 x 45kg drums of HTH to chlorinate 165,000 litres of water being provided per day over 2 months to CTC/CTUs. Water trucks are mainly 10,000 litre capacity and 17 trips per day will be required. On average 2 trips per day can be made requiring 10 trucks (10% contingency due to breakdowns). Over 2 months a total of 9,900,000 litres, with a total of 1,020 trips Require storage of: 20 x 10,000 litre bladders DINEPA will supply chlorine but only for patients with Cholera 20 x Open Defecation kits will be provided in order to ensure efficient clean up of excreta: 1 x Wheelbarrow 1 x Shovel 1 x Backpack sprayer 20 Sanitation kits for the cleaning of latrines will be provided to comprising: 5 litres Disinfectant 1 x broom 1 x 20 litre bucket 1 x gloves 1 x WASH Engineer 1 hygiene promoter supervisor. 13 x Hygiene promoters 200 x Community mobilisers DINEPA will supply stock for the affected population 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator Identify and train community mobilisers prior to outbreak. Distribution requires transportation arrangements and knowledge of host community layout. Identify partners who work with communities and could distribute PoU stock. The number of water truck vendors and water trucks available needs to be identified per location. LTA need to be made with vendors. Need to identify locations for filling water trucks. 1 x Water Trucking Technician 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator 1 x WASH Engineer 1 x Sanitation Technician 1 x Carpenter 5 x Labourers Sanitation kits and hygiene kits will be utilized by the CTC/CTU Develop LTA for latrine superstructure stock Identify reliable carpenters Identify and develop LTAs for OD and Sanitation kits. Hygiene Hygiene promotion for 100,000 persons in areas affected by cholera, through large scale campaigns focused on hand washing with soap, treatment and use of safe water, food hygiene and safe excreta disposal. Provision of aquatabs – see water section – and soap M and E Ensure Emergency WASH monitoring form is used during the relief phase Early recovery DRR and development focused Identify vulnerabilities in water systems and target to build resilience. Protect or rehabilitate heavily used and unprotected water sources. Increase community training on operation and maintenance of water systems and cost recovery Training community health/extension/mobilisers on hygiene promotion focusing on HHWTS and cholera awareness. 1 x overalls 1 x boots Train 108 community mobilisers from affected population (1 per 500 persons). Ensure all community are targeted through specific campaigns, drama and household visits. Based on an average family size of 5, 100,000 people will receive 250g of bathing soap/person/month for 2 months. See annex I for guidelines Ensure men are targeted in hygiene promotion activities Develop WASH monitoring plan with emergency WASH team. Utilise community in the monitoring of activities. Use CARE WASH Sitrep indicators for reporting Systematically review Health Information System data Look for opportunities with DINEPA. Identify funding opportunities. Integrate activities into ongoing and future projects. Distribution through CARE or through partners if identified. 1 hygiene promoter supervisor. 13 x Hygiene promoters 200 x community mobilisers WASH coordinator, managers and field staff WASH staff to collect health data and liaise with Health sector WASH Coordinator Distribution requires transportation arrangements Identify partners who work with communities and could distribute kits. Ensure kits are acceptable through FGDs particularly female sanitary items. Identify hygiene practices prior to crisis Identify and develop LTA with hygiene vendors. Prepare appropriate IEC materials Develop Emergency WASH monitoring form. Train WASH staff on its use. Share form with M&E Coordinator. Establish coordination with health sector to monitor morbidity data Risks to the strategy Insufficient funding available Lack of vehicles for distribution Warehousing space for contingency stock not available Political and civil unrest Insecurity Explain how the proposed response interventions are linked to CO Long Range Strategic Plan. Partners are being identified for long-term WASH development programs with whom CARE Haiti will build capacity to prepare for and respond to emergencies. Longterm WASH projects will include DRR related activities that help to ensure resilient WASH services are provided through government, NGO and community partnerships. The WASH EPP and Action Plan forms the foundation for CARE Haiti’s program activities. Partnership arrangements What emergency response activities will be undertake by the partners? See Annex D Partner organization Proposed role in CARE emergency response (assessment, distribution, registration, monitoring, etc.) Details of capacity building for Action Plan Key additional staffing requirements To implement the Emergency Response Strategy, the following key personnel will be needed: Additional WASH Staff Needs Position Cost per person per month USD Number Number Total of of Cost people months USD Geographic location Minimum requirements Where to source WASH Advisor/Specialists Salaries and Benefits 11,200 1 As required CARE Advisor or RED member Senior WASH Specialist 2 16,800 Gaps – for Action Plan As required French, 4 years with national/international experience International/ national 5,400 As required French/Creole, 3 years experience National Look for personnel to join Haiti WASH roster. Update roster. Identify partners and secondment opportunities Identify possible candidates from existing previous projects 3 4,500 As required French/Creole, 3 years National As above - 3 - As required French/Creole, 3 years National As above 500 1 3 1,500 As required Creole, 1 year experience National As above Hygiene Promoters 600 13 3 23,400 As required Creole, 1 year experience National As above Sanitation technician 900 1 3 2,700 As required Creole, 2 years experience National Carpenters 500 1 3 1,500 As required Creole, 3 years experience National As above Identify possible candidates from existing previous projects and targeted areas As required Creole, no experience National – As Above. Training Emergency WASH Manager 3,100 1 3 9,300 Deputy Emergency WASH Manager 1,800 1 3 Hygiene Supervisor 1,500 1 WASH Engineer 1,500 Water trucking technician Community Mobilisers 300 200 3 180,036 Bladder attendants 150 - 3 - As required Creole, no experience Labourers 150 6 3 2,700 As required Creole, no experience Totals 22,200 226 from affected community in hygiene promotion Identify possible candidates from existing previous projects As above As above 247,836 Relief item requirements Use excel sheet in Annex F Stock Required Quantity in Stock 106,750 - Y or N Y n Quatity to procure 5,893,250 0 Unit cost 0.018 0.3 Total cost 106,079 - # Days 1.07 - % Coverage of target 2% 0% Item Aquatab 33mg (5 litre) Aquatab 67mg (10 litre) each each Units Required 6,000,000 3,600,000 Aquatab 167mg (20 litre) PuR sachet (10 litre) each each 2,400,000 3,600,000 - n n 0 0 0.1 0.7 - - 0% 0% Water trucking Drum of chlorine HTH 3000 gallon trip 45kg 1,200 20 - Y Y 1,200 20 150 170 180,000 3,400 - 0% 0% Bladders (20,000 litre) Available On order only 20 - n 0 3000 - N/A 0% Bladders (10,000 litre) Available On order only 20 6 n 0 1700 - N/A 30% Bladders (5,000 litre) Plastic Tanks (1,000 litre) Plastic Tanks (5,000 litre) Tapstands (6 tap) Available On order only 250 gallons block of 6 each 20 20 20 20 3 - Y Y n n 17 20 0 0 1200 324 1150 1000 20,400 6,480 - N/A N/A N/A - 15% 0% 0% 0% Units Latrine (block of 6) Pee Pooh bags Bucket Desludging Handwashing station Solid waste containers Sanitation Kit OD clean up kit Bathing unit Jerrycans Bathing soap Laundry soap Menstrual hygiene Bottled water Truck rental (10 ton) each pack of 28 20 litres trip each each Block of 6 each block of 6 10 litres 250 grams 200 grams each 1.5 litres day Pickup rental day 10 5,357 40,040 16 20 20 20 20 7 40,040 205,000 205,000 287,000 0 0 36 34 487 - Y Y y y Y Y Y Y Y Y Y Y Y N Y 10 5,357 40,040 16 20 -16 20 20 7 40,006 204,513 205,000 287,000 0 0 0 6 6 200 0 50 53 163 0 4.8 0.8 0.5 0.25 0.5 250 32,143 240,240 3,200 1,060 3,260 192,029 163,610 102,500 71,750 - N/A N/A N/A N/A N/A N/A N/A N/A N/A 0.14 #DIV/0! #DIV/0! 0% 0% 0% 0% 0% 180% 0% 0% 0% 0% 0% 0% 0% #DIV/0! #DIV/0! 120 - Y 120 100 12,000 - 0% Required Funding 1,054,401 Suppliers and agreements Item or need Supplier and contact LTA in place Yes/No If yes for how long Quantity they can provide Time for delivery Warehousing space required – yes/no If yes what volume? Comment Logistics and equipment requirements Item or need Details Trucks for distribution Transport material and staff Transport material and staff Transport material and staff Transport material and staff Transport materials Office space For new staff Vehicles Laptops Mobile phones Pool Testers DPD 1 tablets Tee shirts Caps Laptops or desktop Basic Boxes Where to source (existing within CARE, implementing partner, UN/NGOs, available in local market, available nationally, need to be imported, etc) Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Geographic location Quantity we have Quantity needed Gap Duration Carrefour 2 6 4 3 months Grand Anse 2 6 4 3 months Artibonite None 6 6 3 months Leogane None 6 6 3 months 2 2 2 weeks Identify vehicle contractors and develop LTA 3 months Need to ensure space for an additional 10 people to work for at least part of the day All Departments All Departments N/A 10 All Departments 6 14 8 N/A Local procurement All Departments All Departments All Departments All Departments All Departments 6 ? ? None None 15 20 20 250 250 9 20 20 250 250 N/A N/A N/A N/A N/A Local procurement Local procurement Local procurement Local procurement Local procurement Funding target Item description WASH Advisor/Specialists Salaries and Benefits National WASH staff, salaries and benefits Staff travel and lodging WASH: Relief Items – see relief items Distribution costs Visibitity items - caps and teeshirts Operational and support costs Partnership Costs TOTAL COSTS Number of CARE Beneficiaries: Cost per beneficiary Unit Quantity Duration Cost per unit (US$) Total cost (US$) Person Persons LS LS LS Each 1.5 3 3 1 1 300 Months Months Months Months Month N/A 11,200 22,200 4,000 1,054,401 52,720 15 16,800 231,036 12,000 1,054,401 52,720 4,500 1,144,536 1,371,457 102,500 13.4 USD Scenario 3 Earthquake Emergency response strategy – scenario 3: Earthquake Scenario description When is it likely to happen? Anytime, with no warning – possible increase in seismic activity prior to major earthquake. How long can it last? Very short event but long duration impact of 1-2 years – Significant numbers of people displaced for 1 year plus. Geographic areas with CARE suboffice Total population in that area Estimated affected population in area11 Estimated number of Displaced in Camps Estimated number of new arrivals in host community13 Estimated number of women affected Estimated number of children affected Geographic area 1 Artibonite Geographic area 2 Grand Anse Geographic area 3 Carrefour Geographic area 4 Leogane Total: 1,576,000 Male: 776,000 Female: 800,000 None Total: 425,000 Male: 225,000 Female: 200,000 40%: 170,00012 N/A N/A Total: 464,000 Male: 220,000 Female: 244,000 80% = 373,916 40-50% destruction 50% = 232,000 Total: 180,000 Male: 90,000 Female: 90,000 74.5% =134,190 80-90% destruction 90% = 134,000 162,509 119,871 N/A N/A 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 29% women, 6% girls between 12-18 15% children between 5 and 12, 17% children under 5 Other groups that are likely to be affected The requirements for a significant response of 5% or more of the affected population in a type 4 Haitian Earthquake are extremely difficult to meet. Service provision standards (e.g. Sphere standards) may need to be lowered in order to ensure that targeted population have at least a minimum access to basic WASH services. 11 Source: Ministere De la Sante Publique et De La Population (MSPP): 24 June 2012 CARE Haiti WASH estimation 13 USGS/PAGER Alert Version: 8 12 Hazard Map Impact Complete the following matrix by identifying the impact of the disaster for WASH. For each other sector consider the factors that might also affect WASH: Areas of consideration Impact (if applicable) Water and Sanitation Damage to WASH infrastructure and reduced WASH services. Lack of electricity reducing access to pumped water systems, poor access to shallow wells and handpumps where flooding occurs. Inundation of shallow wells with salt water along coastlines. Increased sharing of water supplies from neighouring villages if safe. Contamination of water supplies through breaks and damaged sewage systems. Reduced access to latrines, no excreta disposal, open defecation, loss of WASH hygiene items, reduced hygiene capacity, outbreaks of WASH related diseases particularly diarrhoeal diseases (such as cholera and typhoid fever). Shelter Wind and flood damage Health Malnutrition, disease outbreak particularly communicable diseases Infrastructure Road and communication access impacts : Damage, Lack of electric supplies Livelihoods Reduced economic activity, destruction of crops, unemployment Environment Damage, destructution of flora and fauna, Education Schedule disruption, delayed activities Governance Disruption of public service Cultural context- Reduced privacy and social cohesion Safety and security Looting, insecurity, some restrictions on staff movement Impact on women and girls Other (specify) More time spent collecting water potential GBV issues around access to WASH facilities, unequal access to water and sanitation, lack of menstrual hygiene management Elderly and people with disability are more susceptible to communicable diseases and generally have less access to WASH services when displaced Other (specify) Early warning and trigger indicators None Goals and objectives of CARE response Meet the immediate needs of the most vulnerable populations, especially women and girls, and facilitate peoples’ right to water and sanitation to reduce excess cases of morbidity and mortality due to WASH-related diseases by providing safe access to water, sanitation and hygiene in collaborations with partners. Contribute to the prevent outbreaks of water and sanitation related diseases occur Ensure targeted displaced persons have sufficient WASH services to maintain acceptable levels of dignity Ensure equal and impartial access of WASH services and take opportunity to empower women through women centred WASH programming Ensure CARE Haiti WASH works in coordination with other relevant stakeholders Ensure that CARE Haiti WASH relief activities support communities to recover from the impacts of the disaster Proposed CARE response Geographic area where CARE would intervene Estimated # of affected population Estimated # of displaced Estimated new arrivals Estimated relief phase duration # of beneficiaries to be targeted by CARE Type of beneficiaries to be targeted by CARE Total WASH beneficiaries to prepare for Specific Activities: Pre-crisis Assessment 14 15 Artibonite None None 162,509 90 days (relief phase will be longer but it’s extremely difficult and costly to prepare for a longer response) Carrefour Leogane Grand Anse 80% = 373,916 40-50% destruction 50% = 232,000 N/A 90 days (relief phase will be longer but it’s extremely difficult and costly to prepare for a longer response) 185,000 persons displaced to camps15 74.5% =134,190 40% = 170,00014 80-90% destruction 134,000 20% = 34,000 N/A 120,00014 90 days (relief phase will 90 days (relief phase will be longer be longer but it’s but it’s extremely difficult and extremely difficult and costly to prepare for a longer costly to prepare for a response) longer response) Affected population covered under worst case scenario based on Carrefour Affected population covered under worst case scenario based on Carrefour Communities directly affected by earthquake or communities with large numbers of new arrivals 185,000 displaced people living in camps Activity Issue warning if crisis appears imminent Standard Rapid WASH assessment, see annex B CARE Haiti WASH estimation Based on 5% of 3.7 million affected in 2010 Earthquake How Emergency alert to CEG Emergency alert to SSS Ensure response strategy complies with National/Cluster strategies 8 people with four vehicles over 2 days. Who CD/ACD WASH coordinator Gaps – add to action plan CARE Staff, health/ hygiene No agreement with health staff or partners to undertake survey. Training workers Existing WASH staff WASH coordinator Water provision and treatment For 185,000 displaced persons in camps the provision of safe water through: 3 litres of bottled water (for first 3 days while bladders and water points are set up, Provision of 15 litres of water (18 litres to allow for wastage and losses) through water trucking. Provision of 1,110,000 bottles of drinking water. 52 x 45kg drums of HTH to ensure adequate chlorination of 3,330,000 litres of water being provided per day. Water trucks are mainly 10,000 litre capacity and 330 trips per day will be required. On average 2 trips per day can be made requiring 184 trucks (10% contingency due to breakdowns). Over 3 months a total of 299,700,000 litres, will be provided using a total of 29,970 trips Sufficient storage can be provided by either: 167 x 5,000 litre bladders or; 111 x 10,000 litre bladders or; 84 x 20,000 litre bladders Also require a minimum of 123 tapstands or a tapstand per bladder, depending on the number bladders used. Ensure affected population is involved in the location of water points and design of tapstand drainage. Distribution of PoU Aquatab type products to cover the first 10 days of displacement, while bladders are set up either: 900,000 x 33 mg (for 5 litres)or; 540,000 x 67 mg for (10 litres) or; 360,000 x 167 mg (for 20 litres) See annex H for distribution 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator 7 x WASH Engineers on WASH assessment needed. No WASH vehicles. OCHA Multi sector assessment format should be reviewed for WASH. New Assessment format to be agreed with cluster Need long-term agreements in place for bottled water and transportation. HTH to be procured pre crisis The number of water truck vendors and water trucks available needs to be identified. LTA need to be made with vendors. Need to identify locations for filling water trucks and ensure they are crisis resistant. 4 x Water trucking technician 123 x bladder attendants or one attendant per bladder Distribution by CARE. Possible distribution by partners Distribution of aquatabs requires transportation arrangements and knowledge of host community layout. Identify partners who work with communities and could distribute PoU stock. breakdown Ensure that community mobilisers are trained in the application of aquatabs and are conducting awareness sessions among the IDPs Sanitation No additional activities for displaced persons living with host families or non-displaced affected persons are envisaged. For 185,000 displaced persons living in camps the provision of safe excreta disposal through, emergency trench latrines, and or excreta disposal management/services. Handwashing facilities. Rehabilitation of latrines. Solid waste disposal through clean up campaigns and provision of solid waste containers Require a minimum of 3,700 latrines (at 1:50 ratio): 1,632 latrines for males 1,698 latrines for females 370 latrines for elderly and people with disabilities. Construction of latrines will take a minimum of 3 weeks if sufficient workers and space is available. All latrines will have lighting or alternative systems for providing individual lighting. All latrines will have doors lockable from the inside. In the event that no trenches can be dug, elevated latrines with removable plastic tanks will be used. 1 tank is required for 4 latrines (925 tanks in total). Tanks will need to be emptied every 10 days on average (1110 times in total) with desludging trucks of 7,500 litres capacity on average. While latrines are being constructed or in difficult environments excreta management systems will be employed either through the use of pee pooh bags/flying toilets or by utilizing IDPs to disinfect and collect excreta from open defecation. In both cases a collection system through a 1 Emergency WASH coordinator 1 x Deputy Emergency WASH Coordinator 15 x Sanitation technician 15 x Carpenters 370 x Labourers Develop LTA for latrine superstructure stock Identify reliable carpenters Develop agreements on the use of flying toilets using Pee Pooh if possible with cluster. If successful identify and develop LTA with contractor for the collection of excreta either through bags or disinfected and collected. Identify and develop LTA with desludging trucks. Agreements with DINEPA or line ministry on sites for disposal of excreta and solid waste. Identify and Develop LTAs for OD and sanitation kits. Ensure latrine designs are preapproved by communities and cluster. contractor will be used. 93 x Open Defecation kit: 1 x Wheelbarrow 1 x Shovel 1 x Backpack sprayer 206 Sanitation kits for the cleaning of latrines will be provided to comprising: 5 litres Disinfectant 1 x broom 1 x 20 litre bucket 1 x gloves 1 x overalls 1 x boots Any existing latrines in the area of displacement that can be utilized for the crisis will be rehabilitated to make them functional and safe. A total of 617 handwashing stations (1 per block of 6 latrines) will be constructed. 1,080 x 100 litre solid waste containers (1 per 10 households) will be provided. Enclosed female bathing, laundry and latrine areas will be constructed comprising of 6 showers, 6 latrines and a laundry area. A total of 1,850 bathing units will be constructed. Solid waste will be collected through clean up campaigns and disposed of by a contractor. Hygiene No additional sanitation activities for displaced persons living with host families or non-displaced affected persons are envisaged. Hygiene promotion for 185,000 displaced persons Train 390 community mobilisers from affected population (1 per 500 Distribution through CARE or Distribution requires transportation arrangements Identify partners who living in camps focused on hand washing and safe disposal of faeces through proper use of latrines or awareness of excreta management and disposal systems. Provision of family hygiene kits. M and E Ensure Emergency WASH monitoring form is used during the relief phase Early recovery Rehabilitation of water supply systems Rehabilitation of latrines Solid waste clean-up campaigns in areas of return Identify vulnerabilities in water systems and target to build resilience. Increase community training on operation and DRR and development focused persons). Ensure all IDPs are targeted through specific campaigns, drama and household visits. Based on an average family size of 5, 37,00 hygiene kits will be distributed during the first month consisting of: 2 x 20 litre water containers/HH (74,000 containers) 250g of bathing soap/person/month (185,000 pieces) 200g of laundry soap/person/month (185,000 pieces) 2x female sanitary items/girl /woman/month (259,000 pieces). Follow up distribution consist of 185,000 x 250g bathing soap, 185,000 x 200g laundry soap and 259,000 female sanitary items. Ensure men are targeted in hygiene promotion activities See annex I for guidelines Develop WASH monitoring plan with emergency WASH team. Utilise community in the monitoring of activities. Use CARE WASH Sitrep indicators for reporting Systematically review Health Information System data through partners if identified. 1 hygiene promoter supervisor. 24 x Hygiene promoters 370 x community mobilisers work with communities and could distribute kits. Ensure kits are acceptable through FGDs particularly female sanitary items. Identify hygiene practices prior to crisis Identify and develop LTA with hygiene vendors. Prepare appropriate IEC materials WASH coordinator, managers and field staff WASH staff to collect health data and liaise with Health sector Develop Emergency WASH monitoring form. Train WASH staff on its use. Share form with M&E Coordinator. Establish coordination with health sector to monitor morbidity data maintenance of water systems, cost recovery Increase spring protection Training community health/extension/mobilisers on hygiene promotion focusing on HHWTS Risks to the strategy Insufficient funding available Warehousing space for contingency stock not available Political and civil unrest Insecurity Explain how the proposed response interventions are linked to CO Long Range Strategic Plan. Partners are being identified for long-term WASH development programs with whom CARE Haiti will build capacity to prepare for and respond to emergencies. Longterm WASH projects will include DRR related activities that help to ensure resilient WASH services are provided through government, NGO and community partnerships. The WASH EPP and Action Plan forms the foundation for CARE Haiti’s program activities. Partnership arrangements What emergency response activities will be undertake by the partners? Partner organization Proposed role in CARE emergency response (assessment, distribution, registration, monitoring, etc.) Details of capacity building for Action Plan Key additional staffing requirements To implement the Emergency Response Strategy, the following key personnel will be needed: Additional WASH Staff Needs Position Cost per person per month USD Number Number Total of of Cost people months USD Geographic location Minimum requirements Where to source WASH Advisor/Specialists Salaries and Benefits 11,200 1 As required CARE Advisor or RED member Senior WASH Specialist 2 16,800 Gaps – for Action Plan Emergency WASH Manager 3,100 1 3 9,300 As required French, 4 years with national/international experience Deputy Emergency WASH Manager 1,800 1 3 5,400 As required French/Creole, 3 years experience National Look for personnel to join Haiti WASH roster. Update roster. Identify partners and secondment opportunities Identify possible candidates from existing previous projects Hygiene Supervisor 1,500 1 3 4,500 As required French/Creole, 3 years National As above WASH Engineer 1,500 7 3 31,500 As required French/Creole, 3 years National As above Water trucking technician 500 4 3 6,000 As required Creole, 1 year experience National As above Hygiene Promoters 600 24 3 43,200 As required Creole, 1 year experience National As above Sanitation technician 900 15 3 40,500 As required Creole, 2 years experience National Carpenters 500 15 3 22,500 As required Creole, 3 years experience National As above Identify possible candidates from existing previous projects and targeted areas International/ national Community Mobilisers 300 370 3 333,000 As required Creole, no experience Bladder attendants 150 123 3 55,500 As required Creole, no experience Labourers 150 370 3 166,500 As required Creole, no experience Totals 22,200 932 National – from affected community As above As Above. Training in hygiene promotion Identify possible candidates from existing previous projects As above 734,700 Relief item requirements Use excel sheet in Annex F Stock Required Item Units Units Required Quantity in Stock Y or N Aquatab 33mg (5 litre) Aquatab 67mg (10 litre) Aquatab 167mg (20 litre) PuR sachet (10 litre) Water trucking Drum of chlorine HTH each each 1,850,000 1,110,000 106,750 - Y n 1,743,250 0 each each 3000gallontrip 45kg 740,000 1,110,000 19,980 35 - n n Y Y 0 0 19,980 35 Bladders (20,000 litre) AvailableOnorderonly 84 - n 0 Bladders (10,000 litre) AvailableOnorderonly 111 6 y 105 Bladders (5,000 litre) Plastic Tanks (1,000 litre) Plastic Tanks (5,000 AvailableOnorderonly 167 3 n 0 250gallons blockof6 - Y n 617 0 617 167 Quatity to procure Unit cost Total cost 0.018 31,379 0.3 - # Days % Coverage of target 0.58 - 6% 0% - 0% 0% 0% 0% 3000 - N/A 0% 1700 178,500 N/A 5% 1200 - N/A 2% 324 199,800 1150 - N/A N/A 0% 0% 0.1 0.7 150 170 2,997,000 5,950 litre) Tapstands (6 tap) Latrine (block of 6) Pee Pooh bags Bucket Desludging Handwashing station Solid waste containers Sanitation Kit OD clean up kit Bathing unit Jerrycans Bathing soap Laundry soap Menstrual hygiene Bottled water Truck rental (10 ton) each each packof28 20litres trip each each Blockof6 each each 10litres 250grams 200grams each 1.5litres day Pickup rental day 123 617 396,429 74,000 493 617 3,700 206 93 308 74,000 370,000 370,000 518,000 1,110,000 120 36 34 487 - 120 - y Y Y n y Y Y Y Y Y Y Y Y Y Y Y 123 617 396,429 0 493 617 3,664 206 93 308 73,966 369,513 370,000 518,000 1,110,000 120 Y 120 1000 0 6 6 200 0 50 53 163 0 4.8 0.8 0.5 0.25 0.5 250 123,333 2,378,571 98,667 183,200 10,894 15,078 355,037 295,610 185,000 129,500 555,000 30,000 100 12,000 N/A N/A N/A N/A N/A N/A N/A N/A N/A 0.08 - 0% 0% 0% 0% 0% 0% 1% 0% 0% 0% 0% 0% 0% 0% 0% 0% - 0% Required Funding 7,026,641 Suppliers and agreements Item or need Supplier and contact LTA in place Yes/No If yes for how long Quantity they can provide Time for delivery Warehousing space required – yes/no If yes what volume? Comment Logistics and equipment requirements Item or need Details Trucks for distribution Transport material and staff Transport material and staff Transport material and staff Transport material and staff Transport materials Office space For new staff Vehicles Laptops Mobile phones Pool Testers DPD 1 tablets Tee shirts Caps Laptops or desktop Basic Boxes Where to source (existing within CARE, implementing partner, UN/NGOs, available in local market, available nationally, need to be imported, etc) Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Agree with other sectors to use vehicles for WASH assessment. Identify vehicle contractors and develop LTA Geographic location Quantity we have Quantity needed Gap Duration Carrefour 2 6 4 3 months Grand Anse 2 6 4 3 months Artibonite None 6 6 3 months Leogane None 6 6 3 months 2 2 2 weeks Identify vehicle contractors and develop LTA 3 months Need to ensure space for an additional 10 people to work for at least part of the day All Departments All Departments N/A 10 All Departments 6 14 8 N/A Local procurement All Departments All Departments All Departments All Departments All Departments 6 ? ? None None 15 20 20 250 250 9 20 20 250 250 N/A N/A N/A N/A N/A Local procurement Local procurement Local procurement Local procurement Local procurement Funding target Item description WASH Advisor/Specialists Salaries and Benefits National WASH staff, salaries and benefits Staff travel and lodging WASH: Relief Items – see relief items Distribution costs Visibitity items - caps and teeshirts Operational and support costs Partnership Costs TOTAL COSTS Number of CARE Beneficiaries: Cost per beneficiary Unit Person Persons LS LS LS Each 185,000 43.9 Quantity 1.5 3 3 1 1 300 USD Duration Months Months Months Months Month N/A Cost per unit (US$) 11,200 22,200 4,000 7,026,641 351,332 15 Total cost (US$) 16,800 717,900 12,000 7,026,641 351,332 4,500 7,415,388 8,129,173 Action Planning (EPP Workbook: Section 7) WASH EPP ACTION PLAN Activity General 1. Update draft EPP 2. Vulnerability analysis/pre crisis data collection a. Health data b. KAP survey in target areas c. Collate department level data 3. Identify areas of complementarity with other sectors 4. Integrate DRR into WASH activities Partnerships Focal Point WASH Coordinator X project manager X project manager X project manager Tentative Deadline Quarterly Nov 12; with yearly review Status Q1 OK 50% WASH Coordinator Nov 12 1. Partner identification X Jan 13 2. Partner capacity mapping Information Management Effective needs assessment and analysis ; Adequate monitoring and evaluation and application of lessons learned. Reporting and evidence based advocacy. WASH Coordinator Nov 12 1. Develop Emergency IM (M&E) tool and monitoring plan X Jan 13 2. Training on IM tool and monitoring plan 3. Training on GW assessment tool 4. Participation in MIRA initiatives Capacity Development and Standards Dissemination Promotion and support for training and capacity building; Application of relevant standards; Attention to priority cross cutting issues; Utilization of participatory and community based approaches 1. 2. 3. 4. Sphere training Gender/WASH mainstreaming training HAF training Emergency WASH strategy shared with WASH staff and other sector leads 5. Emergency WASH staff aware of and or trained in emergency WASH procedures Contingency Stocks management Adequate emergency preparedness 1. CARE Emergency WASH stocks updated quarterly 2. Standards developed for emergency WASH items 3. 4. 5. 6. 7. List of Hygiene kits/items obtained through cluster Contract agreements for Water Trucking and procurement in place Long-term agreements for WASH stocks developed Long-term agreements for WASH stocks restated on a quarterly basis Cluster informed of CARE suppliers – coordination between cluster partners on LTAs. 8. Develop a stock to response excel table. WASH Cluster and Coordination Arrangements 1. Participation in WASH Cluster, Early Recovery and Sector meetings 2. Quarterly calls with Senior Sector Specialist HR 1. 2. 3. 4. 5. Core competencies and job descriptions developed Training on CARE Roster for Emergency Deployment WASH managers are included in the CARE WASH Network Country specific WASH roster developed Identify areas of collaboration with associated sector staff e.g. health promotion workers Funding 1. Draft concept papers in place 2. Institutional donor specific proposal formats in place Procurement 1. Training on emergency guidelines for procurement 2. Develop a WASH specification sheet to facilitate PR 3. Emergency procurement guidelines pre-approved with UNICEF 4. Jorge to update the excel sheet Annex A – Vulnerability and Capacity Analysis of the Target Population Provide results of any KAP surveys or other assessment data. Annex B – Rapid WASH Assessment WASH Rapid Assessment General Date of Visit: Compiled by: GIS coordinates: Name of Location: District: Urban / Rural (circle one) 1. What is the population of this village/location? 2. How many people are displaced in the village? 3. Are there any organizations providing assistance? 3.1 If yes, what are they providing? 4. What are the populations’ most urgent priorities? Health: 5. What are the most common health problems for adults? 6. What are the most common health problems for children under 5? 7. What percentage of the adult population has had diarrhoea in the last 2 weeks? 8. What percentage of children under 5 have had diarrhoea in the last 2 weeks? Water Supply: 9. How much water can each family collect per day? 10. What are current water sources are available Water source # of % of sources population using source(s) Is this water used for drinking/cooking? (Y / N) Is this water used for bathing/cleaning? (Y / N) Lake, river, stream Protected spring Unprotected spring Hand dug well Drilled well Rain water harvesting Other, specify: 11. Does the population (or displaced population) have access to these sources? Yes No 11.1 If NO, why not and where do they get their water? 12. Is it safe for people to collect water from these water points/sources? Yes No 12.1 If no, why not? 13. Does the water they are drinking now give them any health problems Yes No 14. Do people have containers for storing and/or fetching water? 14.1 What size and number per family? 14.2 What type of container is generally used? No Yes 15. Do people do anything to improve the quality of their drinking water? Yes 15.1 If yes, which treatment method(s) are used? select all that apply Chlorination Sedimentation No Average distance between source(s) and users' homes (km) How many months a year does this source provide water? DRAFT Page 67 Simple sand filtration Cloth filtration Boiling Sun exposure Other (specify): Sanitation 16 What percentage of families have their own larine? 17 What percentage of people use a latrine? 18 Do people think it is important to use a latrine? Yes No 18.1 If yes, why is it important? Hygiene: 19 Do people have access to soap? Yes No 19.1 If no, why not? 20 Do people think soap is important? Yes No 20.1 If yes why: Vectors-borne disease: 21 What percentage of the population uses bednets? Shelter: 22 What type of shelters are people living in now? 22.1 What kind of problems does this cause? 09/02/2016 DRAFT Page 68 09/02/2016 Miscellaneous: 23 Has current situation caused additional problems for women and girls? 24 Do people make use of rainwater harvesting? 25 Is it possible to dig 2m holes for latrines? 26 How has the situation affected your livelihoods and access to markets? 27 Does the health facility have access to water, latrines and medical waste facilities? MIRA DRAFT Page 69 09/02/2016 DRAFT Page 70 Annex C - (5.4) WASH response strategies Include any CARE, Cluster or National WASH response strategies here. 09/02/2016 DRAFT Page 71 09/02/2016 Annex D - (5.5) Partner Biography and Capacity Assessment/Capacity building plan Include details of partners, particularly implementing partners DRAFT Page 72 09/02/2016 Annex E – (5.7) WASH procurement contract templates Add contract templates that can be used rapidly in an emergency DRAFT Page 73 09/02/2016 Annex F - (5.7) Existing WASH long-term vendor agreements DRAFT Page 74 Annex G - Emergency Latrine designs and BoQ 09/02/2016 DRAFT Page 75 09/02/2016 Annex H - Emergency Water distribution – Water trucking, bulk water treatment options, chlorination Chlorination DRAFT Page 76 09/02/2016 Annex I - Hygiene promotion guidelines Cholera Hygiene Promotion Messages Hygiene promotion messages should be translated into the local language, which readable and understood by everyone. Cholera - Key messages for health education 1. Cholera is a disease that causes watery diarrhoea. It causes rapid loss of water and salts from the body (dehydration) which can lead to death within hours if not treated. 2. If you or a family member have watery diarrhoea and vomiting, go to the health care facility immediately. 3. Start drinking ORS or treated water at home and during travel to the health care facility. 4. Cholera spreads quickly. Protect yourself from cholera germs; Wash your hands with running water and soap or ash before eating, after wiping a child’s bottom and after using the toilet/ defecating. 5. Continue breast feeding a sick child and encourage the child to eat regularly. 6. Food - COOK IT – PEEL IT – OR LEAVE IT 7. Drink safe water. Safe water is chlorinated, bottled, boiled or filtered water. 8. Use latrines: If you have no latrine, bury faeces 30 meters from any body of water 9. Thoroughly wash your hands with soap and water after taking care of people with cholera, touching them, their stools, vomit, or clothes. DRAFT Page 77 09/02/2016 Annex J - HAITI WASH Roster See Excel versions of Hurricane, Cholera and Earthquake Calculation Sheet. DRAFT Page 78 09/02/2016 Annex K - WASH Organigram WASH Coordinator Elizabeth CAMPA Deputy WASH Coordinator Jorge BICA WASH Project Officer Angelida SEIZEME WASH Manager WASH Manager Marie Cecile Nathalie VALMOND Saday JOSEPH Ing. WATSAN HP SUPERVISOR James Germain Vacant (will be vacant soon) Facilitator 1 Facilitator 2 Mapa data entry Vacant Vacant Vacant ADC Joane Polycarpe (will be vacant soon) Ing. WATSAN Promoteur d'hygiene Frantzo Pierre Eususe Murat WATSAN Techinician ADC Lundy Joseph Exantil Estinor Ferdinand Moniteur responsable de formation et de qualite d'eau Wanar Marcien DRAFT Page 79 09/02/2016 Annex L – Draft Concept Papers B GENERIC EMERGENCY WASH CONCEPT NOTE 1.0 Background Information/ Problem statement In this section we need to describe the key risks to WASH related disease; affected peoples’ access to WASH infrastructure, the impact of the emergency on WASH infrastructure and people’s ability to practice good hygiene behaviour. It is important to include information on the situation before and after the crisis. Key results of WASH Rapid Needs Assessments would include: - The number of men, women boys and girls who have been affected Access to safe drinking water before the emergency and now Access to sanitation facilities; latrines, excrete disposal habits, solid waste disposal before and currently Access to hygiene items; water containers, female menstruation products, soap Vectors Management at government and community level Incidence of WASH related disease An example of key WASH rapid assessment results: Results from the multi-sector multi agency evaluation on (date) in (location) signalled the following: - The practice of open defecation was widespread before the emergency (60% open defecation). Currently there are insufficient latrines in the spontaneous camps and host communities and open defecation continues to be the most common defecation practice. The basic rules of hygiene are not observed encouraging the propagation of water and sanitation related diseases including diarrhoea and cholera. - Overcrowding and poor living conditions of IDPs (Internally Displaced People) particularly in spontaneous camps are putting people, especially children at an increased risk of hygiene related communicable disease. - There is knowledge of water treatment but it is generally not practised DRAFT Page 80 09/02/2016 - Water is generally collected from family wells and unsafe water sources and stored in open buckets. There is a lack of soap for personal hygiene. Women have scraps of material for their menstrual hygiene but lack the space and facilities to wash and dry the material. - In the host communities there is an estimated 75% coverage of water services but water pump failure stands at 50 – 60%. - The management of household waste remains a major concern as solid waste collection services have been suspended. - The main health problems reported include respiratory and skin disease. Cases of diarrhoea are not unusually high. 2.0 Justification/ Rationale for the project What are the WASH related needs that have the greatest impact on the affected population’s health and wellbeing - both immediate lifesaving needs and longer term? Aim of the project The CARE WASH project seeks to meet the critical needs of water, sanitation and hygiene (WASH) for XX men, XX women, XX boys and XX girls in (name of place) to avoid water-borne, sanitation and hygiene related disease, by ensuring availability of sufficient amounts of safe water, secure access to improved excrete disposal facilities and complementary hygiene supplies and awareness raising activities. Overview of WASH response To meet the aim of the project CARE and CARE’s implementing partners will: 1. Target the most vulnerable in the affected areas, especially female, older persons, and child-headed households, persons with disabilities, widows, families with more than six children of school age. 2. Provide emergency water supplies (to conform to Sphere standards), until sustainable alternatives are restored. Support the rehabilitation of existing water sources and where necessary and feasible support the positioning of new water points. DRAFT Page 81 09/02/2016 3. Install, maintain and upgrade emergency sanitation infrastructure in temporary settlements (including latrines designed for children and people with physical disabilities) and support host communities in improving their sanitation infrastructure; support for latrine construction, and organisation of solid waste collection. 4. Provide WASH-related NFIs including bathing and laundry soap, culturally acceptable female sanitary items, and water containers (locally-produced where available) coordinating with other NFI distributions (e.g by Shelter). 5. Support provision of safe water, sanitation and hygiene promotion in schools, ‘child-friendly spaces’, and communal facilities. 6. Improve water quality monitoring through training and supplying materials to government agencies, NGOs, and community water testing teams, and transparent reporting of results to communities and other key stakeholders. 7. Build local (Govt., NGO, community) capacity at national and sub-national level to respond to WASH in emergencies. 8. Support and strengthen community-led processes including decision making and community-based hygiene promotion using multiple communication methods. 9. Support the transition from relief through to recovery and development. (Note: Distribution of Kitchen sets and other NFIs are shelter and not WASH activities) Beneficiaries: Number of men, women and children who will benefit from the WASH project The WASH project concept note needs to be aligned to the Emergency Response Strategy, and to consider national government directives and international WASH standards and should be developed in coordination with the national WASH Cluster if one exists. Indicators used should be SMART: Specific (concrete, detailed, well defined), Measureable (numbers, quantity, comparison), Achievable (feasible, actionable), Realistic (considering resources) and Timely- DRAFT Page 82 09/02/2016 LOGICAL FRAMEWORK INTERVENTION LOGIC Goal/ Overall Objective OBJECTIVELY VERIFICABLE INDICATORS SOURCES OF VERIFICATION RISKS AND ASSUMPTIONS Facilitate peoples’ right to water and sanitation and rreduce excess cases of morbidity and mortality due to WASH-related diseases by providing safe access to water, sanitation and hygiene in collaborations with partners Ensure CARE’s response meets the immediate needs of the most vulnerable populations, especially women and girls, affected by floods and support affected communities to recover from the impacts of the disaster, over the medium and long term. To contribute to reducing the vulnerability of men, women and children affected by the (name of emergency) To respond to the immediate needs of emergency affected communities in XXX protecting lives and contributing towards early recovery initiatives Contribute to measurable improvements in population health through the efficient, effective, and timely implementation of Water, Sanitation, and Hygiene programmes targeted at the most vulnerable. Specific Objective (Outcome/Project Purpose) To meet the immediate No major outbreaks of WASH related disease in project WASH needs of XX,000 area disaster affected households and % of targeted men, women, boys and girls who consume 15 litres or more of water of appropriate quality for drinking, strengthen early cooking and maintaining good hygiene recovery processes in (project location) by % of targeted men, women, boys and girls who express (date). satisfaction with the quantity of safe water they consume To reduce the risk of WASH related disease for XX,000 men, women, boys and girls in (IDP/Refugee?) camps and host families in (project location) through the provision of safe drinking water, excreta disposal, hygiene items and hygiene promotion % of targeted men, women, boys and girls practicing safe excreta disposal % of targeted men, women, boys and girls who express satisfaction regarding the safety of communal and family latrines - Local Health Records - Post distribution monitoring forms - Exploratory walks reports - Focus group discussions - Surveys % of open defecation free sites - Community monitoring tools % of hygiene related NFI recipients who express satisfaction with hygiene items and are using them correctly - Project monthly monitoring reports - The situation remains stable Absence of further conflict/ natural disasters (earthquake, volcano eruption) / secondary hazards aggravating the humanitarian situation - Availability of vehicles and fuel to reach affected areas DRAFT Page 83 activities by (date). 09/02/2016 % of targeted men, women, boys and girls washing hands with soap after contact with faecal matter and before preparing and eating food. % of households undertaking appropriate environmentally friendly waste management practices - Final external Health evaluation centres’’ staff accurately record all the WASH related disease reported. - No more major displacements INTERVENTION LOGIC Result 1 (Output) XX,000 men, women, boys and girls affected by (disaster name) have access to culturally appropriate sanitary facilities taking into account the privacy, dignity and safety of girls and women within X months. OBJECTIVELY VERIFIABLE INDICATORS SOURCES VERIFICATION OF RISKS AND ASSUMPTIONS Targeted men, women, boys and girls have been consulted on the design and location of excreta disposal, laundry and bathing facilities. - Engineers monitoring and output records. IDPs remain in emergency settlements 1 latrine is constructed per 50 people after community consultation after 3 months in IDP camps/ 1 latrine is constructed per 20 people after community consultation after 6 months in the camps. - Monthly project monitoring forms Recruitment of the appropriate community volunteers to assist in the construction of the WatSan facilities. Number of public latrines disaggregated by sex that are lockable from the inside and that have an identifying (male or female) pictogramme, completed by (date) - Focus group discussions (FGD)s - Household visits Number and percent of household latrines completed in - Questionnaire compliance with Sphere standards by (date) survey Percentage increase in latrine coverage in target host communities is achieved by (date) Number and percent of institutional latrines completed/ Number of accessible WASH facilities (latrines, bathing, water points) by (date) Emergency latrines which adhere to SPHERE standards have - Latrine monitoring forms There is adequate space to construct latrines and bathing areas and suitable soil and water DRAFT Page 84 09/02/2016 table conditions for latrine construction been erected in 10 CTCs (cholera treatment centres) by (date) Systems are in place for the management of public and communal latrines by (date) Permission from host government/ land owners to construct semi permanent latrines Number and percent of public/communal bathing facilities disaggregated by sex that are lockable from the inside and that have an identifying (male or female) pictogramme completed by (date)/Number of people per functioning bathing facility A functioning solid waste management system for refuse storage, collection and disposal is in place by (date) in IDP/Refugee camps/ host families INTERVENTION LOGIC OBJECTIVELY VERIFIABLE INDICATORS Result 2 (Output) XX,000 men, women boys and girls have access to safe water and water facilities that meets or exceeds SPHERE (or national/cluster) standards within X months Targeted men, women, boys and girls have been consulted on the design and location of water points Number and percentage of water committees trained in water point management, including sanitary surveys Number of active water committees with at least 50% women participating in the committee Distance between any household and nearest water points is less than 500 metres Queuing time at water source is no more than 30 minutes by (date) Water quality standards at each of the constructed/cleaned/ rehabilitated water points are met: (less than 5 NTU turbidity), 0 colonies of coliforms/100ml by (date) Number and percent of household water supplies with 0 coliform bacteria per 100ml by (date) Number and percent of water points functioning and providing clean SOURCES VERIFICATION OF - Monitoring reports - Baseline survey and final evaluation RISKS AND ASSUMPTION S Security allows access to water sources Availability of suitable water sources near - Water quality and project area - Transect walks quantity reports Communities willing to establish water/ sanitation committees and to collaborate in the project Supportive political / social environment DRAFT Page 85 09/02/2016 water six months after completion Number and percent of water points/ households storing water with measurable chlorine residual exceeding 0.2 mg/l by (date) Men, women, boys and girls have access to 15 litres of drinkable water per person per day in IDP/Refugee camps by (date) Number/ Percent of households having received basic hygiene and water treatment materials and know how to use them correctly RESULT 3 (Output) Affected households are enabled to practice safer hygiene behaviour in a dignified and culturally appropriate manner by the end of the project (or date). Women and girls have helped shape the contents of hygiene - Final evaluation of the project kits Number/ Percentage of men, women boys and girls who have participated in an interactive session on hygiene promotion - Monthly monitoring visits before the end of (date) Number of hygiene related NFI kits distributed - Focus group Number/ Percent of the target population, can show how to give discussions/ ORS / SSS correctly before the end of (date) Interviews/ surveys. Percentage of target population demonstrating correct water use and storage by (date) - Random household visits Number of hygiene promoters (50% men: women) having received basic monitoring, water treatment and hygiene - Questionnaire promotion training surveys Number of beneficiaries have been reached by a hygiene promotion campaign using standard communication channels - List of training participants by (date) Percent of beneficiaries are able to correctly cite 3 ways to - Baseline study reduce their risk of WASH related disease by (date) Suitably qualified personnel available Willingness of the population to fully participate in the planning and implementatio n of the project Availability and timely supply of hygiene promotion materials Stable security situation DRAFT Page 86 09/02/2016 Percentage of target population who can identify critical times for handwashing (after contact with faecal matter, before preparing and eating food) by (date) DRAFT ACTIVITIES (Inputs) Assessment: Page 87 09/02/2016 Inputs Budget breakdown A WASH related gender analysis of the affected population is Equipment, tools, materials, undertaken with a gender balanced team. technical staff, water testing Public Result One – Access to Sanitation Facilities 1.1 Discussion and agreement with role of partners 1.2 Consultation with users (especially women and girls) to discuss the siting and design of toilets showers, washing areas, rubbish pits, and hand washing facilities 1.3 Order materials, select contractors, prepare MOUs 1.4 Selection, contraction and training of construction teams/ partner organisation 1.5 Distribute materials for family latrine construction 1.6 Develop system of cleaning and maintenance for public/communal latrines 1.7 Construction of toilets, (preparation of de-sludging strategy if using portable latrines), showers, washing slabs, hand washing facilities 1.8 Develop solid waste management component; identification of dumping sites, train community on solid waste management Result Two – Access to Water Facilities 2.1 Discussion and agreement with role of partners 2.2 Consultation with users (especially women and girls) on the location and design of water facilities 2.3 Surveys for water supply systems 2.4 Provision of short term (x weeks) emergency water supply to affected population 2.5 Train teams in well cleaning and water source rehabilitation 2.6 Rehabilitation/Cleaning/Construction of water supply systems 2.7 Identification and of training of water committees 2.8 Training for operation and maintenance of water supplies, water testing and treatment . 2.9 Water quality and quantity testing (including DelAgua kit) promotion contractors, partner training US$ Training materials Environmental clean up and latrine cleaning kits and consumables Materials Training course for partners Hygiene kit in line with cluster standard kit Mosquito nets? Cholera Kits? IEC campaign M & E support Partner support Human Resources: Programme manager, M & E specialist, PHP TL x 4, PHP x 8, PHE TL – 4, PHE - 8 Logistics, Admin, guards, daily workers, Contractors health Water supplies US$ Sanitation US$ Partner support $US Staff/ operational costs $US Grand total $US Drivers, DRAFT Page 88 09/02/2016 Result Three – Hygiene Promotion 3.1 Develop Hygiene Promotion Strategy 3.2 Identify and train, teachers/school hygiene brigades, hygiene promoters and community mobilisers in training for trainers in hygiene promotion 3.3 Mobilisation: Form, train, equip beneficiaries to organise bi-weekly jerry can cleaning, weekly tidy camp days (camps), clean school days (schools), solid waste management/stagnant water clearance, daily latrine and hand washing facility management 3.4 Register beneficiaries for hygiene kits, distribute water treatment and a hygiene kits and consumables for 3 months 3.5 Monitoring the use of and satisfaction with the kits, Hygiene Promotion (HP) sessions and the impact of the HP campaign 3.6 Carry out participatory hygiene promotion activities (respond where necessary to disease outbreaks) with children and adults 3.7 Provide environmental/latrine cleaning kits and consumables and strengthen the organisation of cleaning and maintenance of latrines in IDP camps/ shelters 3.8 Develop and implement IEC campaign 3.9 Complete baseline research by the end of 8 weeks 3.10 Train the Public Health team/partner organisation on providing HIV, gender, protection-aware WASH facilities ?? 4.1 Prepare evaluation and monitoring system 4.2 Train field teams to use monitoring tools 4.3 Prepare weekly/ monthly monitoring reports 4.4 Share lessons and good practice from end first month DRAFT Page 89 Annex M – Excel Spreadsheet See Excel versions of Hurricane, Cholera and Earthquake Calculation Sheet. 09/02/2016
