MINUTES OF THE SPARTA PUBLIC LIBRARY BOARD OF TRUSTEES
Monday, March 2, 2015
The March 2, 2015 meeting of the Sparta Public Library Board of Trustees was
called to order by President Domenica McDonald in the main study area at 7:00 p.
m.
Members Present:
Don Adams
Anne Bourner
Richard Cavalier
Steven Gerlach
Others Present:
Absent:
Domenica McDonald
John Clendenin
Peggy Petkas
Bob Taylor
Fran Vallo
Susan Colbert, Library Director
The minutes of the February 2, 2015 meeting were reviewed. It was moved by
Anne Bourner and seconded by Fran Vallo to accept the minutes. Motion carried
unanimously.
Correspondence
None
Treasurer’s Report—Anne Bourner
The Treasurer’s report for each fund for the month of February 2015 was
reviewed by the Board. It was moved by Richard Cavalier and seconded by Steven
Gerlach to accept each of the reports. The motion carried unanimously.
The bills for March 2015 were reviewed by the Board. It was moved by
Peggy Petkas and seconded by Richard Cavalier to pay the bills presented and
other regular monthly bills that come after the meeting date. The motion carried
unanimously.
Librarian’s Report—Susan Colbert
1. Director Susan Colbert, President Domenica McDonald, Donald Adams and
Steven Gerlach attended a meeting with Mayor Jason Schlimme and City
Treasurer Gary Stephens concerning the Library’s 2015-2016 budget and
library needs. The City will resurface the Library parking lot this spring. The
City will also conduct needed exterior building repairs. Gary Stephens also
reported that the Library will be able to keep the surplus funds for
necessary improvements. The City estimates that our tax levies will be
about $106,000.00 and that the City will once again contribute $51,500.00
for Library needs.
2. Director Susan Colbert reported that the Library’s Mini Construction grant
application for $35,000.00 was the only one that did not have questions
from the State Review Committee.
3. The simplified E-rate application is not as simple as touted. Susan is getting
help from ICN E-rate specialists.
4. Susan reported that staff evaluations are started and should be finished in
April.
5. The Board will not be forced to close the Library on Saturdays this summer
due to financial considerations. We will remain open all summer with
regular Saturday library hours.
6. A motion was made by Anne Bourner and seconded by Fran Vallo to close
the Library for Good Friday and Saturday in accordance with past practice,
The motion carried unanimously.
7. A new directive mandates that filters be installed on all computers and wi-fi
used by the Library. Richard Cavalier moved and Fran Vallo seconded that
we comply. The motion carried unanimously.
8. The “ Chalk It Up” grant should be accomplished by April 18, 2015
Peggy Petkas moved and Fran Vallo seconded that the Librarian’s Report be
accepted. The motion carried unanimously.
Old Business
1. It was moved by Richard Cavalier and seconded Don Adams that the revised
budget for 2015-2016 be accepted. The motion carried unanimously.
2. Pending approval of the Mini Grant, Fran Vallo moved and Peggy Petkas
seconded that the Board accept the lower bid from Penny’s for the window
shades for the Library. The bid totaled $4,055.02. The motion carried
unanimously.
3. After discussion, Bob Taylor moved and Richard Cavalier seconded that
Susan Colbert should order the scanner that will best comply with the
State’s new requirement to submit reports.
The motion carried
unanimously.
4. Peggy Petkas wrote a letter of apology to the DAR.
New Business
1. Domenica reported that Elizabeth “Zib” Haury will paint Susan’s picture for
our gallery of Head Librarians.
2. The Board was told that Glitter in the Night netted $15,272.00.
The next meeting is April 6, 2015.
It was moved by Richard Cavalier and seconded by Steven Gerlach to adjourn the
meeting. The motion carried unanimously. The meeting adjourned at at 8:10
p.m.
Respectfully submitted,
Steven Gerlach
Secretary of the Board