MINUTES OF THE SPARTA PUBLIC LIBRARY BOARD OF TRUSTEES
Monday, April 6, 2015
The April 6, 2015 meeting of the Sparta Public Library Board of Trustees was
called to order by President Domenica McDonald in the main study area at 7:00 p.
m.
Members Present:
Don Adams
Anne Bourner
Richard Cavalier
John Clendenin
Others Present:
Absent:
Fran Vallo
Steven Gerlach
Domenica Mc Donald
Peggy Petkas
Bob Taylor
Susan Colbert, Library Director
The minutes of the March 2, 2015 meeting were reviewed. It was moved by
Anne Bourner and seconded by Peggy Petkas to accept the minutes as corrected.
Motion carried unanimously.
Correspondence
None
Treasurer’s Report—Anne Bourner
The Treasurer’s report for each fund for the month of March 2015 was reviewed
by the Board. It was moved by Richard Cavalier and seconded by Bob Taylor to
accept each of the reports. The motion carried unanimously.
The bills for April 2015 were reviewed by the Board. It was moved by
Peggy Petkas and seconded by Richard Cavalier to pay the bills presented and
other regular monthly bills that come after the meeting date. The motion carried
unanimously.
Librarian’s Report—Susan Colbert
1. Director Susan Colbert reported that the last disposal of old records was
made in1995. She is getting help from the State Library to determine which
records can be legally removed and destroyed.
2. Director Susan Colbert revisited the telephone situation. The old phones
are not portable. The Board asked if Jeff Colbert would go through phone
options that would best fit the Library’s needs.
3. Susan asked if Jill could attend a meeting for Reaching Forward South. Don
Adams moved and Richard Cavalier moved that the Board pay Jill’s
expenses to the conference. The motion carried unanimously.
4. Susan Colbert reported that staff evaluations are finished. The Personnel
Committee will meet with Susan to review the evaluations.
5. The $35,000.00 Mini Construction Grant was approved by the State.
6. A new computerized cash receipts system will go into force as soon as
everyone is trained in it.
7. Director Susan Colbert has been interviewing candidates for librarian
assistants. She made recommendations.
8. CAP (Civil Air Patrol) will host a “Fly-In” on May 2 for the PNG and Flight
University Participants.
Richard Cavalier moved and John Clendenin seconded that the Librarian’s Report
be accepted. The motion carried unanimously.
Old Business
1. City Commissioner Linda Boston approved tile replacement for the floor
tile. If over $2,000.00, she will present it to the City Council with the
recommendation to approve the expenditure. Tracy Smith will do the
work.
2. Richard Cavalier moved and Anne Bourner seconded that the monthly cap
on Visa credit card purchases be raised to $4,000.00. The motion carried
unanimously.
New Business
1. Director Susan Colbert recommended that the Board fill two part time
librarian assistant positions. She recommended Dara Wilson and Andrea
Valleroy-Grau. Each will be part time employees and will start at the
minimum wage of $8.25 per hour. After a 90 day probationary period, the
Board will raise their hourly rate to $9.50 per hour. Richard Cavalier moved
and Peggy Petkas seconded the recommendation. The motion carried
unanimously.
2. The Board delayed accepting Lois’s retirement prior to determining what
she really wants to do.
3. Steven Gerlach moved and Anne Bourner seconded that the service
plaques for Library Directors and Library Board members be updated. The
motion carried unanimously.
The next meeting is May 4, 2015.
It was moved by Richard Cavalier and seconded by Steven Gerlach to adjourn the
meeting. The motion carried unanimously. The meeting adjourned at at 8:16
p.m.
Respectfully submitted,
Steven Gerlach
Secretary of the Board