1 District Clinical Specialist Team Situation Analysis: Maternal, Newborn and Child Health Province Mpulimteng District Fictitia Date January 2013 Report prepared by: Sihle Siyabe (DCST paediatric specialist) Peter Majole (DCST advanced midwife) Replace with your own a picture here 2 Contents 1. EXECUTIVE SUMMARY .......................................................................................................................... 5 2. DESCRIPTION OF THE HEALTH DISTRICT ............................................................................................... 6 3. 2.1 Geography ..................................................................................................................................... 6 2.2 Map ............................................................................................................................................... 7 2.3 Demography.................................................................................................................................. 8 2.4 Socio-economic conditions ......................................................................................................... 10 THE HEALTH SERVICE .......................................................................................................................... 12 3.1 Public Health Sector .................................................................................................................... 12 3.1.1 Facilities.............................................................................................................................. 12 3.1.2 Community care ......................................................................................................................... 15 3.1.3 Referral Systems ........................................................................................................................ 16 3.2 Other Health Care providers ............................................................................................................. 16 3.2.1 The private medical sector......................................................................................................... 16 3.2.2 The traditional health sector ..................................................................................................... 16 3.2.3 The NGO sector .......................................................................................................................... 17 4. HEALTH STATUS AND HEALTH INDICATORS ....................................................................................... 18 4.1 Vital Statistics .................................................................................................................................... 18 4.2 Mortality ........................................................................................................................................... 18 4.2.1 Mortality rates ........................................................................................................................... 18 4.2.2 Causes leading to death ................................................................................................................. 19 4.2.3 Place of death ................................................................................................................................ 20 5. ASSESSMENT OF KEY HEALTH SERVICES AND PROGRAMMES ........................................................... 22 5.1 Antenatal services ............................................................................................................................. 22 5.2 Delivery and intrapartum services .................................................................................................... 22 5.3 Postnatal services ............................................................................................................................. 23 5.4 HIV and PMTCT ................................................................................................................................. 23 5.4 Family planning ................................................................................................................................. 24 5.5 Sexually transmitted infections (STDs) ............................................................................................. 24 5.7 Neonatal health ................................................................................................................................ 24 3 5.7 Neonatal care .................................................................................................................................... 25 5.8 Child Health services ......................................................................................................................... 25 5.9 Integrated Management of Childhood Illness (IMCI) ....................................................................... 26 5.10 Immunisation .................................................................................................................................. 26 5.11 Nutrition and Growth Monitoring .................................................................................................. 27 5.12 Infectious diseases .......................................................................................................................... 27 5.13 School Health Services .................................................................................................................... 28 5.14 Infection control and cleanliness .................................................................................................... 29 5.15 Other services ................................................................................................................................. 29 6. MANAGEMENT OF SUPPORT SERVICES .................................................................................................. 30 6.1 Human Resources ............................................................................................................................. 30 6.1.1 Staff availability and skills .......................................................................................................... 30 6.1.2 Staff training (development)...................................................................................................... 31 6.1.3 Patient and personnel safety ..................................................................................................... 31 6.2 Transport........................................................................................................................................... 31 6.3 Drug and vaccine supply, distribution and control ........................................................................... 32 6.4 Laboratory services ........................................................................................................................... 32 6.5 Communication ................................................................................................................................. 33 6.6 Health Information............................................................................................................................ 33 6.7 Monitoring and evaluation ............................................................................................................... 33 6.8 Quality Improvement ........................................................................................................................ 34 6.9 Governance ....................................................................................................................................... 34 6.10 Financial Management.................................................................................................................... 34 7. PROGRESS TOWARDS THE IMPLEMENTATION OF A DISTRICT HEALTH SERVICE ............................... 35 8. OTHER SECTORS WHICH IMPACT ON HEALTH .................................................................................... 36 8.1 Social Development .................................................................................................................... 36 8.2 Education .................................................................................................................................... 36 8.3 Home Affairs ............................................................................................................................... 36 8.4 Safety and Security ..................................................................................................................... 36 8.5 Correctional Services .................................................................................................................. 37 8.6 Agriculture .................................................................................................................................. 37 8.7 Water Affairs ............................................................................................................................... 37 4 8.8. Other ................................................................................................................................................ 37 9. SUMMARY OF KEY HEALTH PROBLEMS AND CONCLUSION ............................................................... 38 10. REFERENCES .................................................................................................................................... 39 11. APPENDICES .................................................................................................................................... 40 Appendix 1: Names and contact details of key district health personnel .............................................. 40 5 1. EXECUTIVE SUMMARY This is the most important page of the report. Try to keep it to a page. Present the key facts from the situation analysis on this page. You may want to bullet some points (as shown in this example). 6 2. DESCRIPTION OF THE HEALTH DISTRICT 2.1 Geography This section should include a description of the chief physical features of the area. An example is shown below: The Fictitia District is one of the six districts of …(province). The Fictitia District covers an area of 50 015 km2, which is 13% of the total area of … (province). The area is semidesert and covered with scrub. The annual rainfall is only 350 mm/yr. There are no perennial rivers and the only major permanent sources of fresh water in the region are… Other important geographic features that have an impact on health and health care delivery should also be described. For example, the state of roads in a district. The poor condition of roads is one of the major problems facing the district. Nine roads require urgent upgrading and maintenance, and ten new roads have been requested. The only tarred roads are the national roads R617 and R612. Driving to other subdistricts and health facilities is quite a problem particularly in the rainy season. 7 2.2 Map A simplified map, or a few maps, of the district can be pasted so that most of the following features can be shown: Town/villages/informal settlements Major roads Health facilities and mobile clinic points Schools (primary and secondary) Creches and Early Child Development Centres Location of NGO/CBO projects Location of local authority offices Other important features 8 2.3 Demography Demography is concerned with the size, composition and location of human populations and how these factors impact on health service planning and delivery. This information will help to ensure that you can plan to improve access to health services. Data for Fictitia was obtained from the 2011 Census. Details about the population of the district is shown in table 1 below. In summary, …. Table 1. Demography of Province and Fictitia District – based on census data, 2011 Province District SubDistrict1 Population (no.) Population growth rate, 2001-11 (%) Sex ratio (male:female) Racial distribution (%) - Black African Coloured Indian or Asian White Dependency ratio Marital status (%) - Married/living together Never married Widow/Widower Separated/Divorced Highest level of education (%) - No schooling Some primary Completed primary Some secondary SD2 SD3 SD4 SD5 SD6 9 - 12/Matric Higher School attendance - Total Male Female Unemployment rate (%) Figure 1. Distribution of population by age and sex – Fictitia, 1996, 2001, 2011 Source: Census 2011 Table 2. Distribution of the population by age, Fictitia District, 2011 Age (years) 0-4 5-9 10-14 15-19 20-29 30-39 40-49 ≥50 Sub-district 1 Sub-district 2 Sub-district 3 Sub-district 4 Sub-district 5 Sub-district 6 10 2.4 Socio-economic conditions Information about the socio-economic conditions of the district include: the main economic activities in the district; household income eg. average household income, and percentage of families living below the poverty line; employment and unemployment figures; communities or groups who are particularly vulnerable; housing conditions; the provision of basic services: water, electricity, sewage and sanitation; telecommunications in the district eg. how many households have telephones, the reliability of the postal service, and plans for the improvement of telecommunications. This is summarised in Table 3. From the environmental health point of view, it is important to know which parts of the district predominantly consist of households without access to clean water and adequate sanitation, for example. Housing: All houses within the municipal area have access to a tap (on-site) and refuse is collected regularly. Most houses are supplied with electricity and sanitation is provided via waterborne sewerage or, in some cases, the bucket system. Economy: Agriculture is the major economic activity in the area. The main produce are grapes and sun-dried fruits. The October Household Survey of 2012 estimated that 32.5% of an estimated 278 743 economically active people were unemployed. Poverty: Although there are no accurate figures, there is no doubt that a sizable proportion of the population live in poverty. In comparison to other regions in the province, more people live in rural areas with poorer access to basic services. 11 Table 3. Household details for Province and Fictitia District – based on Census data, 2011 Provin ce Population (no.) Households (%) Average household size Main dwelling (%) - Formal - Traditional - Informal Households (%) with: - Radio - Television - Refrigerator - Computer - Cell phone - Telephone/Landline - Internet Electricity use (%) for: - Lighting - Cooking - Heating Access to piped water (%): - Inside dwelling/yard - Communal - No access Refuse removal (%) - Local authority/ private - Communal/ own - None Access to toilet (%): - Flush/ chemical - Pit latrines - Bucket - None Average household income (rand) Female headed household (%) Child headed household (%) Distric t Subdistric t1 Subdis trict 2 Subdistric t3 Subdistric t4 Subdistric t5 Subdistric t6 12 3. THE HEALTH SERVICE 3.1 Public Health Sector 3.1.1 Facilities Brief summary of hospitals, clinics and community care in district. A summary of all facilities in the district is provided in table 4. Table 4. Summary of all facilities in district Sub-district Population Hospital(s) Community centre(s) 1 2 3 4 5 3.1.1.1 Hospitals Brief summary of all hospitals in the district. Hospital 1 - Type of hospital (category) - Location - Hospitals/Clinics served - Outreach/mobile services - Hospital it refers patients to - Facilities and physical layout - Beds and distribution of beds Clinics MOUs Mobile 13 - Human resources (related to MCH) – medical, nursing, administrative Public/private mix Basic hospital statistics (summarised in table 5) Major constraints Hospital 2 - Type of hospital (category) - Location - Hospitals/Clinics served - Outreach/mobile services - Hospital it refers patients to - Facilities and physical layout - Beds and distribution of beds - Human resources (related to MCH) – medical, nursing, administrative - Public/private mix - Basic hospital statistics (summarised in table 5) - Major constraints Hospital 3 - Type of hospital (category) Location Hospitals/Clinics served Outreach/mobile services Hospital it refers patients to Facilities and physical layout Beds and distribution of beds Human resources (related to MCH) – medical, nursing, administrative Public/private mix Basic hospital statistics (summarised in table 5) Major constraints Table 5. Basic annual hospital statistics, 2012 Hospital name 1 Type of hospital No. of beds No of paediatric beds No of maternity beds Average number of paediatric OPD visits per month Average number of antenatal clinic visits per month Hospital name 2 Hospital name 3 Hospital name 4 14 Total paediatric admissions Total births Number of full-time doctors Number of full-time nurses Number of Caesarian sections per month 3.1.1.2 Clinics, Community health centres and Midwife obstetric units Brief summary Sub-district 1 - Number - Infrastructure (consulting rooms, space, triage area, separate child area, security [fence], electricity, water, toilets, communication [phone], - Services offered - Outreach/mobile services - Operational hours - Hospital(s) it refers patients to - Facilities and physical layout - Tools and equipment for case management - Organisation of case management tasks - Human resources (related to MCH) – medical, nursing, administrative - Community involvement - Basic statistics (summarised in table 6) - Major constraints Sub-district 2 - Number - Infrastructure (consulting rooms, space, triage area, separate child area, security [fence], electricity, water, toilets, communication [phone], - Services offered - Outreach/mobile services - Operational hours - Hospital(s) it refers patients to - Facilities and physical layout 15 - Tools and equipment for case management Organisation of case management tasks Human resources (related to MCH) – medical, nursing, administrative Community involvement Basic statistics (summarised in table 6) Major constraints Sub-district 3 - Number - Infrastructure (consulting rooms, space, triage area, separate child area, security [fence], electricity, water, toilets, communication [phone], - Services offered - Outreach/mobile services - Operational hours - Hospital(s) it refers patients to - Facilities and physical layout - Tools and equipment for case management - Organisation of case management tasks - Human resources (related to MCH) – medical, nursing, administrative - Community involvement - Basic statistics (summarised in table 6) - Major constraints Table 6. Basic annual clinic statistics, 2012 Subdistrict1 SD2 SD3 SD4 SD5 SD6 3.1.2 Community care Community health agents Summary Number present Ratio of households to community agent Proportion of district covered 16 Community care groups Summary 3.1.3 Referral Systems Is there a clear and documented referral policy for patients? Do staff receive adequate feedback regarding their referrals? Is the referral system working well? Are patients being referred appropriately? Are patients referred directly from the clinics or health centres to the regional or central hospital? Is their feedback to local centre from referral facility? What are the major problems regarding the referral of patients? Can add a Diagram here of organisation of health services in district 3.2 Other Health Care providers 3.2.1 The private medical sector Number of private clinics and their location Number of family practitioners (GPs) Number of paediatricians and their location Number of midwives Who (population) served? Average consultation rates 3.2.2 The traditional health sector Number of registered traditional healers Number of traditional birth attendants Who (organisation) affiliated with? Who (population) served? Relationship (links) with formal health sector 17 3.2.3 The NGO sector Briefly summarise organisation and activities (if possible), and links to health sector 18 4. HEALTH STATUS AND HEALTH INDICATORS 4.1 Vital Statistics Table 7. Basic maternal and child health vital statistics, Fictitia District, Jan-Dec 2012 District SubDistrict1 Total deliveries (no.) Live Births (no.) Stillbirths (no.) Maternal deaths (no.) Neonatal deaths* (no.) Early neonatal deaths (0-7 days of life)* (no.) Late neonatal deaths (8-28 days of life)*(no.) Low birth weight (<2500g)(no.) Caesarian section (no.) Assisted delivery (no.) * Include all babies > 500g 4.2 Mortality 4.2.1 Mortality rates Summary: Maternal mortality rate Perinatal mortality rate Neonatal mortality Under 5 mortality rate SD2 SD3 SD4 SD5 SD6 19 Table 8. Calculated maternal and child health mortality indicators, Fictitia District, Jan-Dec 2012 District SubDistrict1 SD2 SD3 Maternal mortality rate Stillbirth rate Early neonatal mortality rate Perinatal mortality rate Neonatal mortality rate Under 5 mortality rate 4.2.2 Causes leading to death Summary Maternal Newborn Child Table 9. Maternal causes of death Cause of death HIV APH PPH Severe pre-eclampsia Severe eclampsia Severe pregnancy related sepsis Other Unknown Total number of deaths Table 10. Neonatal causes of death Number % SD4 SD5 SD6 20 Category Total Hospital Cause of death Preterm birth Perinatal asphyxia Infections Congenital Other Unknown Total number of deaths MOU Number Clinic % Table 11. Child (1 month to 5 years) causes of death Cause of death HIV Diarrhoea Pneumonia Accidents and injuries TB Malnutrition Other Total number of deaths 4.2.3 Place of death Summary Maternal Newborn Child Number % Home Other Unknown 21 Maternal Neonatal Child 22 5. ASSESSMENT OF KEY HEALTH SERVICES AND PROGRAMMES Where possible, for each programme or health service, provide some information on the following: the aims, objectives and targets of the services and programmes; the current set of activities and services; the person or people responsible for managing and supervising these activities; the personnel available to work in the programme; the quality of care provided; the problems and constraints involved with the implementation of the required activities; how the activities relate to other services provided in the district; the problems that need to be solved in order to improve the effectiveness and efficiency of the activities. A critical assessment of how the programme or service is contributing to meeting the overall needs of the district should also be included. Below is a list of these programmes and some suggestions about the types of activities which could be described. 5.1 Antenatal services Summary: No. ANC first visits ANC coverage % ANC 1st visit under 13 weeks % ANC visits under 20 weeks 5.2 Delivery and intrapartum services Summary: 23 Number of deliveries Number of unbooked cases Number of patients with emergency obstetric complications Number of Caesarian sections 5.3 Postnatal services Summary: No attending Postnatal within 6 days 5.4 HIV and PMTCT Summary: 24 HIV prevalence in ANC % ANC patients tested for HIV No. of women ARV prophylaxis No of women initiated on ARV treatment % eligible on HAART NVP dose to newborn PCR testing 6 weeks (infants) Infants tested PCR positive Children initiated on HAART < 1 year Children initiated on HAART > 1 year % children initiated on HAART 5.4 Family planning Number treated Methods prescribed – injections, oral 5.5 Sexually transmitted infections (STDs) Number treated, ages, Diagnosis Management 5.7 Neonatal health 25 5.7 Neonatal care Number of births Number of low birth weight (<2500 g) Care of preterms – e.g. Kangaroo mother care Proportion of hospitals that conform to the Baby Friendly Hospital Initiative 5.8 Child Health services Integration of preventive and curative child care. In-patient paediatric care and access to specialist services. Services for children with disabilities and special needs. PHC U5 utilization rate Weighing coverage U5 26 5.9 Integrated Management of Childhood Illness (IMCI) Summary: 5.10 Immunisation Summary: Immunization coverage by one year Drop out rate (Measles 1-2) Pneumococcal vaccine Functioning refrigerator Adequate vaccine conditions All vaccines available and viable 27 5.11 Nutrition and Growth Monitoring Breastfeeding practices- e.g. exclusive breastfeeding rates Growth monitoring and promotion activities Availability of food supplementation for children “failing to thrive” Vitamin A supplementation Identification and management of severe malnutrition Community Based Nutrition Programmes. The Primary School Nutrition Programme. Nutrition education and health promotion. Inter-sectoral collaboration. Not gaining weight Incidence of severe malnutrition No admitted for severe malnutrition No deaths due to severe malnutrition Case fatality rate Vitamin A DHIS DHIS DHIS Vitamin A coverage 6 - 11 months Vitamin A coverage 12 - 59 months 5.12 Infectious diseases Summary of notified diseases Maternal Newborn Child DHIS DHIS 28 Diarrhoeal disease (DD) incidence dhis - PHC Diarrhoea with dehydration (DDD) dhis - PHC Total DD + DDD Calc DHIS DD admitted U5 Hosp DHIS DD deaths U5 Hosp DHIS DD CFR U5 Hosp Incidence of pneumonia Pneumonia Deaths U5 DHIS PHC DHIS Hosp DHIS Hosp Pneumonia CFR U5 DHIS Hosp Pneumonia admitted U5 5.13 School Health Services The number of schools in the district. School health promotion. Health education in the school curriculum. Special schools. Inter-sectoral collaboration between the health and education sectors. School health teams: - Personnel - Services rendered - Problems encountered District How many schools? How many 1st quintile schools? Sub-District1 SD2 SD3 SD4 SD 5 SD6 29 How many dedicated school teams? 5.14 Infection control and cleanliness Summary 5.15 Other services Summary Tuberculosis Environmental Health Oral Health Mental Health Rehabilitation and disability services Chronic diseases Other 30 6. MANAGEMENT OF SUPPORT SERVICES 6.1 Human Resources 6.1.1 Staff availability and skills Number of Registered Nurses (RN) Number of Paediatric Nurses Number of Advanced midwives Number of RNs PHC trained Number of RNs NIMART trained Number of RNs District Hospital CHC 5 CHC 4 CHC 3 CHC 2 CHC 1 PHC 10 PHC 9 PHC 8 PHC 7 PHC 6 PHC 5 PHC 4 PHC 3 PHC 2 PHC 1 Number of Obstetricians Number of Paediatricians Number of Family Physicians Number of Anaesthetists 31 IMCI trained Number of Health care staff ESMOE trained Number of Health care staff BANC trained 6.1.2 Staff training (development) Courses offered In-service training Support mechanisms Evaluation of impact 6.1.3 Patient and personnel safety Summary 6.2 Transport How accessible are services to the community? Who is responsible for co-ordinating transport? How is transport organised? What resources are available, particularly for MCH? E.g., vehicles, staff, Mobile service vehicles available for MCH? EMS response time Use of private vehicles? Are vehicles serviced? Equipment availability? Which MCH services and programmes are limited because of inadequate transport? 32 6.3 Drug and vaccine supply, distribution and control Who is responsible for procurement? Who is responsible for distribution? Who pays for drugs? Adequacy of drug supply? (see below) Storage facilities Prescribing practices Problems Drug management adequate All critical IMCI drugs available. All PMTCT drugs and supplies available All Essential IMCI drugs available All drugs and supplies for TB care in children All ARV drugs for children (pg 45 and 46) Adequate tools / equipment for IMCI Latest IMCI chart booklet in every consulting room 6.4 Laboratory services Describe availability of laboratory services related to Maternal Child Health within the district. 33 6.5 Communication Availability of communication devices: telephone, fax, computers, internet, email How is communication between province, district, hospital and clinics conducted (e.g. meetings, memos)? Maintenance of lines of communications. Punctuality of meetings Task completion Needs and skill audit 6.6 Health Information Flow of information from clinic onwards Feedback of analysis to clinics. State of District Health Information System (DHIS) Community health information projects 6.7 Monitoring and evaluation Core Standards monitoring 34 6.8 Quality Improvement Implementation of clinic supervision manual Quality Improvement projects Patient satisfaction Waiting times 6.9 Governance Clinic committees Complaints mechanism Service delivery improvement plans Availability of Policies and Protocols 6.10 Financial Management Description of both the process of allocation and the amounts allocated to the district. Where does district budget come from? Who pays for primary health care services? What is the district budget? What is the per capita budget? How much of budget is spent on capital expenses, personnel, etc.? What are the individual hospital budgets? How much is spent on MCH? 35 7. PROGRESS TOWARDS THE IMPLEMENTATION OF A DISTRICT HEALTH SERVICE The factors facilitating or hindering progress should be presented, and it should also include a description of: provincial and regional structures, and how they relate to the district; how the fragmentation of the old health system is being integrated into a district health system; the proposed organogram for the district (where appointments have been made the names of responsible people should be included); the progress made in establishing the District Management Team; the governance of the health district; and community involvement in health. There are also a number of important administrative factors that help to improve the effectiveness and efficiency of a district health management team. These include: proper offices and office space; good communication assisted by a working telephone and a fax machine; reliable clerical and secretarial support; a photocopier; and computers and printers. Historical background District co-ordinating team - Composition - Functioning and responsibilities of district office District development Community involvement 36 8. OTHER SECTORS WHICH IMPACT ON HEALTH 8.1 Social Development Grant provision Orphans and vulnerable children Child Abuse 8.2 Education Role in school health services Immunisation campaigns 8.3 Home Affairs Registration of births and deaths at health facility level. 8.4 Safety and Security Satellite stations at hospitals Security provided Assistance with transport Assistance with patient/family contact Family violence, spousal abuse Handling of violent/psychiatric mothers Child protection 37 8.5 Correctional Services No of pregnant women and children in prison Services offered to this population 8.6 Agriculture Role in communal gardens 8.7 Water Affairs Water and sanitation provision activities 8.8. Other 38 9. SUMMARY OF KEY HEALTH PROBLEMS AND CONCLUSION Important areas of progress and development in the district over the previous year. The most important and urgent health problems of the district. An indication of how these priority problems will be addressed. Key problems facing the district – can consider presenting a summary of root cause analysis Main factors impacting on delivery of services – can considering presenting a summary of a SWOT analysis Factors that lie outside of the district which may hamper continued progress and development. 39 10. REFERENCES 40 11. APPENDICES Appendix 1: Names and contact details of key district health personnel Post Name and surname Contact number Email address Name and surname Contact number Email address District executive manager Senior Manager Health Special Programme Senior Manager Primary Health Care Senior Manager Hospital Services Manager MCWH Manager HAST Deputy Manager Maternal Health Deputy Manager Child Health District information officer District Pharmacist Other: Post EMRS Manager NHLS Manager Other: Other: Other: