Church Manager Job Advert Pack – January 2014
Church Manager
Our Vision
We are looking to recruit someone who shares our common vision and will help us as
we seek to serve God in Lutterworth, Cotesbach and Bitteswell. We need someone
highly gifted in organisation and committed to working with people.
We are a group of three churches going through a number of changes and we
want to bring in an experienced church manager to help provide the organisational
backbone to our organisation.
Your employer will be Lutterworth PCC, and the main focus of your work will be as
part of St Mary’s Church, Lutterworth. You will work closely with our incumbent Rev’d
Charlie Styles and other members of the team.
Responsibilities
Member of Staff
The Church Manager will be a key member of the Staff, participating in Staff
Meetings – keeping notes and disseminating to a wider team.
You will work with the Parochial Church Council and Standing Committee to ensure
compliance with all necessary legal requirements and ensure best practice in all
area of charity governance.
Communication Hub
The Church Manager will be the public face of the Church Office, located in
Lutterworth Church Office daily to:
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Be available to all who drop in
Answer the phone
Answer email and post
Act asa central point for the dissemination of information to and from different
members of the team.
Maintain the flow of accurate information – and be proactive in keeping
everyone up-to-date.
Update the church website and calendar.
Publish notices and maintain noticeboards.
One of the core elements of communication in our benefice is our weekly
newsletter, which is published in both paper and email form.
St Mary’s Church
Our church building in Lutterworth is busy throughout the week, used both by the
church family and community groups. It will be the responsibility of the Church
Manager to:
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See that the church is well-maintained, arranging necessary inspections,
repairs, services etc.
Oversee the church cleaner and working with our many volunteers
We are currently planning some improvements to the church building and it is likely
that the Church Manager will play a key role supporting the team leading the
project.
Church Bookings
The Church Manager will handle all requests for events and bookings at St Mary’s
and the Church Gate Centre. It is necessary to follow a strict routine when so doing.
It will be the responsibility of the Church Manager to liaise with all hirers, ensuring that
they understand their obligations and dealing with any issues.
Office Management
Our Church Manager will be responsible for the smooth running of the Church Office
and
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Work with other staff to maintain a tidy and efficient space – welcoming to
every visitor.
Monitor printer toner levels and re-order toner as required.
Monitor stationary stocks and re-order as required
Receive and progress requests for printing.
Church of England Ministry
As a united benefice of three Church of England parishes, we have a number of
important opportunities to serve our communities.
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Wedding
Funerals
Baptisms
Churchyard Memorials
The Church Manager will play a key role in each of these ministries, in collaboration
with our minister. All require sensitivity, efficiency and some special knowledge and
training. (Necessary training can be provided.)
Incumbent’s Personal Assistant
The Church Manager will also take on the role of Personal Assistant to the incumbent
Rev’d Charlie Styles
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To liaise with the incumbent and concerned parties to receive bookings for
the diary and to ensure the relevant paperwork for meetings and
appointments is prepared.
To undertake and complete the incumbent’s personal paperwork,
maintaining complete confidentiality in all matters.
To act (behind the scenes) to ensure the incumbent is cognisant of
information pertinent to his role.
Other
Many of the requirements of our ministry changes and we need the Church
Manager to be flexible to respond to the needs of our church and community. We
expect this role to develop over time depending on the person who fills it.
Person Specification
Essential
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Integrity and absolute trustworthiness
Excellent people skills
Able to interact sensitively with a diverse range of individuals
Excellent administrative skills and proven organizational ability
Self-motivated to work to consistently high standards, proactive and willing to
take responsibility
Enthusiastic to further the aims of St Mary’s through efficient administration
Entrepreneurial in promoting services, events and the use of church premises
Flexible and cheerfully willing to deal with matters ranging from mundane and
repetitive to crucial and creative
Numeracy and literacy
Effective written and oral communication skills
Able to maintain high levels of confidentiality
Good working knowledge of Word, Outlook, Excel, Access, email and the
internet
Sympathy with the ethos, aims and mission of the church.
Willingness to attend professional development and training courses
Desirable
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Previous professional administration experience
Knowledge of the worship and organisation of the Church of England
Familiarity with web-publishing software.
Familiarity with accounting conventions
Experience of events management
Knowledge of Employment law and Health and Safety regulations
Experience of financial recording in ledgers and Excel spreadsheets