POSITION DESCRIPTION SOUTH ISLAND PUBLIC HEALTH PROGRAMME FACILITATOR / PROJECT MANAGER South Island Alliance Programme Office August 2015 This document is subject to review from time to time. POSITION TITLE: South Island Public Health Programme Facilitator / Project Manager (Fixed Term until 30 June 2017) REPORTS TO: The Programme Facilitator / Project Manager shall be accountable to the South Island Public Health Management Group Day to day operational reporting will be to the South Island Alliance Programme Coordinator BACKGROUND: The South Island Alliance Programme Office supports the South Island District Health Boards (DHBs) Best for People, Best for System Alliance framework. The Programme Office is funded by the DHBs to provide regional planning and support services for the South Island Alliance teams endorsed by the South Island Alliance Leadership Team. This includes strategy, regional planning and service development, facilitation and project management. PUBLIC HEALTH PARTNERSHIP: The Public Health Partnership aims to improve the health and equity for all populations with particular emphasis on high-needs populations, and to support a clinically, fiscally and environmentally sustainable health system. The Public Health Partnership will contribute to the following South Island Alliance Outcomes: 1. Improved environments to support health and wellbeing 2. People have prevented/delayed burden of long term conditions 3. No wasted resource 4. People are protected from harm or needless death The Public Health Programme Facilitator will work with the South Island Public Health Management Group to support implementation of the South Island Public Health Partnership Plan (2015-2018). Appendix 1: The Public Health Partnership Plan 2015-18. The Management Group overseeing the programme of work will include representation from Ministry of Health, South Island Alliance Programme Office and South Island Public Health Units. The Facilitator will work with the Management Group and regional work groups to develop and implement an Annual Workplan. The key objectives of this role are to coordinate and support the South Island Public Health Management Group in achieving outcomes under the 2015 -18 Partnership Plan and to effectively deliver the agreed workplan. SI Public Health Programme Facilitator August 2015 1 FUNCTIONAL RELATIONSHIPS: 1. Public Health Partnership Sponsor (endorsed by the South Island Alliance Leadership Team) 2. South Island Alliance Programme Co-ordinator and other Service Level Alliance Facilitators and Workstream Project Managers 3. Manager, Programme Office Manager and other staff 4. South Island Public Health Unit Medical Directors 5. South Island Public Health Unit Managers and other staff 6. Strategic Planning and Integration Team (SPaIT) 7. South Island General Managers Planning and Funding 8. South Island DHBs Planning and Funding Staff 9. South Island General Managers Maori Health 10. Relevant external providers and provider groups 11. Central agencies, including Ministry of Health Business units and National Health Board. 12. Other shared support agencies 13. National Public Health Clinical Network (PHCN) RESPONSIBILITIES: The South Island Public Health Programme Facilitator will have no direct supervisory responsibilities, but with agreement from the South Island Public Health Unit Managers or the South Island Alliance Programme Coordinator, will be able to call on staff for specific projects. Limited budgetary accountability may be required for specific projects LOCATION: This position is ideally based in Christchurch, and some travel is expected in relation to this programme. Consideration will be given to a location in another South Island city but will be dependent on the successful candidate. QUALIFICATIONS: Essential A tertiary qualification in relevant discipline (highly desirable), social sciences, or in a business related area. EXPERIENCE: Significant knowledge and experience in the public health sector Understanding of planning and funding issues in the health sector Experience working in or with public health units Understanding of Te Tiriti o Waitangi and its implications in health Demonstrated knowledge of the New Zealand health and disability sector. The ability to identify health issues and propose development opportunities. Experience in project management. Experience with the development, implementation and evaluation of projects and plans with multiple dependencies at an operational level SI Public Health Programme Facilitator August 2015 2 Experience in leadership and management roles and a solid understanding of the principles and processes associated with good governance Evidence of application of knowledge in a leadership role to enhance practice Demonstrated experience in managing diverse stakeholder interests Demonstrated experience in getting results by working in partnership, within their organisation and /or with a wide range of other agencies and individuals over whom they have no formal authority Ability to present complex ideas to individuals and groups Excellent interpersonal skills, negotiation/mediation skills, and time management skills Excellent verbal and written communication skills including report writing skills Ability to work well in a team, enhancing the capability and contribution of the team; a reputation for striving to create the conditions for successful working partnerships. Understanding of information needs and processes in the health sector Experience and skills in information management and technology A minimum of three years’ experience in health sector service delivery Experience working in communities/settings Dedication to goals and objectives of the New Zealand Public Health System and District Health Boards KEY PERFORMANCE OBJECTIVES: TASK To undertake the South Island Public Health priority areas of work, as outlined in the Workplan and as agreed by SI Public Health Management Group. Priority areas of work will change over time. MEASURES Ensure priorities are adequately scoped and agreed prior to commencement. Ensure agreed deliverables and outputs (including monitoring reports) are achieved and are of high quality Effective communication and relationships with key stakeholders are developed and maintained. Raise issues that may lead to project time line and outcomes and / or service or financial risk, by reporting to the SI Public Health Management Group / SIA Programme Coordinator as appropriate. TASK To lead and manage projects from the agreed workplan MEASURES Projects are led utilising sound project management skills. Terms of reference and project objectives for specific projects are developed in consultation with the SI Public Health Management Group. Key stakeholders for the project(s) are identified and effective communication (including consultation) and relationships developed and maintained. Agreed project management tools are used to develop project plans including timeframes, milestones, performance indicators, activities, resource and financial implications. Ensure agreed deliverables and outputs (including monitoring reports) are achieved and are of high quality. TASK Communicate with the South Island Public Health workstreams and receive timely reports on their project goals and deliverables SI Public Health Programme Facilitator August 2015 3 MEASURES Collaboration and integration between DHBs, Ministry of Health, National Health Board and other agencies is actively promoted. Timely reports received on the objectives and deliverables of agreed initiatives and tasks related to the workstreams are achieved. TASK Contribute to the reputation of the South Island Alliance Programme Office as a credible and professional organisation providing support to the South Island Alliance. MEASURES Represent the South Island Alliance Programme Office in dealings with the public and the health sector in a way that enhances the perception of South Island Alliance Programme Office as a professional organisation. Maintains professional standards of presentation, conduct and relationships with all stakeholders and South Island Alliance Programme Support Office staff. TASKS Contribute to team culture and development within the South Island Alliance Programme Office MEASURE Attend and contribute actively to the South Island Alliance Programme Office team meetings and planning days. Provide an effective and flexible resource to meet the changing work and business needs of South Island Alliance Programme Support Office and the SI Public Health Units. Promote a friendly and supportive team environment that is responsive, accountable and professional, and client focused. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by staff in this job classification. Staff Members may be requested to perform job-related tasks other than those specified. SI Public Health Programme Facilitator August 2015 4