JOB DESCRIPTION
Job Title:
Fleet Manager
Department:
Operational Assurance
Location:
FSHQ
Post Number:
Grade/Role:
PM2
Special Allowances:
Essential Car User
Responsible to:
Area Manager - Head of Operational Policy & Assurance
_____________________________________________________________________________
JOB PURPOSE
To provide a complete range of cost effective fleet management and engineering services to the
Authority which achieve the highest standards of safety and efficiency and ensure that the fleet is
available 24/7 To take responsibility for and to manage all Fleet maintenance functions, ensuring
that the fleet and ancillary equipment are effectively, economically and efficiently maintained to
agreed performance standards, so that the Service can meet its operational and other
commitments.
PRINCIPLE RESPONSIBILITIES
1
Performance manage the department using performance and quality management tools i.e.
Agresso and other approved recording systems, to enable the timely production of accurate
and relevant management information/reports on the Service's fleet maintenance operations.
2
Manage the effective day-to-day operation of Workshops, in accordance with Service policy,
programmes and schedules; identify and develop technical specifications for the purchase of
all Authority vehicles, e.g. appliances, vans and cars, to ensure that they are fit for purpose,
within budget and meet the principles of Best Value.
3
Manage staff for which the post is responsible and give the necessary technical advice, to
create and sustain effective working relationships, supporting and supervising them to
comply with Service's policies, programmes and schedules, as required to ensure that an
effective, efficient and economical operation is maintained.
4
Audit and assess performance against the annual plan, analyse and present information
gathered to the Service Management Team and other relevant groups. Formulate and
implement proposals for improvements as necessary to ensure the achievement of targets,
including the management of the Fleet capital and revenue budgets in compliance with
Financial Regulations.
5
Oversee the car lease scheme, determine the fleet life cycles and establish costs for the
annual replacement programme and recommend the most suitable sources of supply and
disposal; monitor vehicle and fuel records to ensure legal and operational requirements are
met. Negotiate with suppliers and manufacturers over deliveries, specifications, modifications
and carry out site visits and inspections to undertake acceptance testing and commissioning
of new appliances and equipment.
6
Identify, justify and control the allocation and use of resources and select and develop people
to ensure that the current and future resource needs of the department are met and
Corporate objectives achieved.
7
Evaluate and report on changes in statutory requirements, manufacturers recommendations
and negotiate with suppliers to ensure the continued operation of the fleet. Where directed, to
undertake research projects and make recommendations on future procurement to ensure
best value is achieved.
8
Set and monitor the maintenance and quality standards and programmes for all types of
Authority vehicles in accordance with statutory guidelines in order to maintain a fully
operational fleet of appliances and vehicles 24/7. Undertake technical assessments of
vehicle defects and where necessary determine the most appropriate engineering solution to
ensure maintenance of the Services fleet.
9
Prepare and issue technical bulletins in respect of the maintenance and operation of all fleet
vehicles and equipment to ensure the safety and correct operation by all Service personnel.
To chair, and progress actions and outcomes, where required, for fleet related meetings.
10
Manage the use of Fleet stores/spares to achieve optimum levels of economy and
effectiveness ensuring a effective and auditable records are maintained, so that the cost of
parts can be attributed to specific vehicles.
11
Develop, maintain and monitor the Fleet records section of Agresso, to enable the production
of easily accessible, accurate and timely Fleet management information.
12
Manage the Service Fleet insurance schemes, ensuring full compliance of both legislative and
legal obligations whilst also ensuring the efficient repair of damaged service vehicles, liaising
with the Head of Operational Assurance to ensure minimum downtime is achieved.
13
Practice and promote the Health and Safety policies of the Service to ensure the development
and progression of health and safety within the sphere of responsibility of this job description
and the health and safety of all employees and customers. Provide the necessary training,
information and instruction for Workshop staff on the use, handling or purchase of any
substances classified as hazardous, along with appropriate personal protective equipment to
ensure safe working practices.
14
Ensure that all legislative processes and procedures are adhered to at all times and that staff
are compliant with current legislation and make sure that relevant checks are undertaken.
15
Deliver effective people management and continuous development of colleagues through
feedback and coaching. Promote effective and timely ytwo way communication with colleagues
and managers.
Core Responsibilities for Cheshire Fire Service Personnel
Personal Performance
To take responsibility for personal performance (including personal fitness) and the development
of personal skills to ensure the required skills, knowledge and competence to fulfil the role.
Personal Accountability
To manage the areas of responsibility attached to the post or commensurate with the role in
accordance with the Authority’s Scheme of Delegation.
Core Values and Behaviours
To encourage and promote the values of Cheshire Fire Authority and comply with the required
standards of conduct and so promote the Authority within the community by acting with integrity
and honesty.
Equality and Diversity
To promote, adhere to and implement the Service’s Equality and Diversity Strategy/Policy and to
work consistently to embed equality and diversity within the Service.
Health and Safety
To work in compliance with Service Health and Safety Policy to ensure that hazards are identified
and risks assessed and controlled.
To be proactive in managing your personal health, safety and wellbeing and that of your
colleagues.
Environment
To promote the Service’s Environment Policy/Strategy by implementing working practices and
procedures that ensure a sustainable approach to the use of resources and that resources are
disposed of in an efficient and environmentally friendly way.
To work consistently to embed environmental considerations, energy efficiency and compliance
with the Environment Management System (EMS) within the Service.
N.B.
Notwithstanding the detail in this job description, in accordance with the Cheshire Fire and
Rescue Service’s flexibility policy the job holder will undertake such work as may be
determined by the Chief Fire Officer/Line Manager from time to time, up to or at a level
consistent with the principal responsibilities of the job and in any location within the
Cheshire Fire and Rescue Service.
Document Control
Version
Date of Creation:
Date
August 2012
Amended by (Initials)
PERSON SPECIFICATION
PERSONAL ATTRIBUTES REQUIRED
ESSENTIAL
DESIRABLE
Qualifications
Management Degree.
*
NEBOSH / IOSH managing safety certificate.
Membership
of
an
industry
organisation, such as IMI or IRTE.
*
recognised
*
City and Guilds Technical Technician Engineering.
*
Full driving licence .
*
Knowledge and Skills
5+ years in a supervisory capacity within the
transport industry.
*
Understanding of financial
budgetary processes.
*
regulations
and
Fire Service Fleet background.
ICT
literate,
intermediate
(Word/Excel/Powerpoint/Outlook).
*
MS
Office
*
Experience of leading and implementing effective
change in a fleet/workshops environment.
*
Ability to lead with enthusiasm and energy,
inspiring and developing high performance from
others.
*
Ability to communicate effectively both orally and
in writing at all levels of the organisation. Ability to
interact well with colleagues to achieve workable
solutions. Able to influence and sell ideas at all
levels.
*
Personal Competencies/Experience
Understanding of Corporate risk management.
*
To be flexible with hours of work as evening and
weekend working may be required in line with
business requirements.
*
Numerate with a methodical approach; ability to
analyse data, spot trends, draw conclusions and
make recommendations.
*
Innovative and confident enough to establish new
processes,
implement
change
and
drive
continuous improvement.
*