CAR CLUBS, POOL CARS & THE GREY
FLEET
Dumfries & Galloway Council
Peter McCormick
Integrated
Transportation & Commissioning
DUMFRIES & GALLOWAY
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2nd largest Scottish authority by area
Geographically remote
75 miles Dumfries-Stranraer
Only 3 towns with population
> 4,500
• Council and Health Board are
largest employers in area
CORPORATE CAR POOL
• Introduced 2010
– Single Status
– Cost of grey fleet
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100 vehicles in corporate pool
Commitment from Corporate Management Team
Spread over region (23 sites), available to all staff
Booked through online system
Keys, etc adminstered locally
CORPORATE CAR POOL (cont.)
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•
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Significant demand
Vehicle Tracking
Multi-user
CO2 reductions
Travel better planned and managed
Small number of cars reserved for Social Work
use
FINANCIAL PERFORMANCE
•Costs in 2010/11 and 2012/13 40.3p and 35.6p per
mile
•Higher than anticipated due to lower utilisation than
forecast
•Comparable to 40p and 45p per mile HMRC rates
•However, grey fleet mileage has reduced:
Year
Grey Fleet
Grey Fleet + Pool
2008/09
6,543,548
6,543,548
2010/11
3,690,177
4,852,238
2011/12
4,454,922
5,726,450
FINANCIAL PERFORMANCE (cont.)
• Expenditure on travel allowances has also
reduced:
Year
Travel Allowances (excl. Police & Fire)
2009/10
£3,058,605
2010/11
£1,729,604
2011/12
£1,766,890
OPERATIONAL ISSUES (cont.)
• Lack of availability in some areas
• No alternatives (eg commercial hire)
• Some vandalism, but contained within insurance
funding limits
• Parking!
• Staff resistance
JOURNEY LENGTH
Length of Journey Per Hire
3,000
2,000
1,500
Frequency
1,000
500
e
M
or
45
35
25
15
5
Frequency
2,500
Journey Length in Miles
Annual
Mileage
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
11,000
12,000
13,000
14,000
15,000
More
Number of
Drivers
654
198
83
57
46
26
8
6
7
6
2
3
1
2
1
2
GREY FLEET (cont.)
Based on April-September 2012
FEEDBACK
• STAFF
– Difficulties in accessing vehicles Keys are kept locally at
receptions
– Block-booking of vehicles
– Parking of vehicles
– Fuelling though Council Depots
– Sharing of bookings
• FLEET MANAGEMENT
– Cancellations / no-shows
Having difficulty getting a pool car at short notice!
Our Council now has corporate membership of the Co-Wheels Car Club in Dumfries
allowing Council Staff use of the four Kia Rios parked in designated parking bays at
DGOne, 9am-5pm, Monday to Friday.
In order to do this Council Staff will need to register with Co-Wheels first (there is no cost
to the employee for this).
Car Club vehicles are ideal for low mileage journeys of a short duration. For longer
journeys, pool cars or hires should be used.
Links to the appropriate information can be found on Connect or if you would like any
further advice on the scheme please contact the Sustainable Travel Team on 64133.
Who we are
• Membership-based.
• Vehicles located in
dedicated and clearly
marked parking spaces.
• Book online and over
the phone.
• Booked by the hour or
day and available 24/7.
• Paid for by the hour and
by the mile.
• Billed monthly in
arrears.