Hay Public School
Parents and Citizens’ Association
Meeting Date: Thursday 23rd April 2015
Meeting Location: HPS Staffroom
Meeting Chair: Kylie Brettschneider
Meeting Opened: 2.05pm
Attendance: R. Turner, L. Headon, C. Oataway, J. Jones, K. Brettschneider, K. Miller, G. Haines, K.
Nevinson, T. Sciffer, F. Simpson
Apologies: K. Rutledge, T. Pynor, S. Sorenson, J. Bisset, L. Clark
Agenda Items
1.
INTRODUCTION / WELCOME
2.
CONSENT AGENDA – FOR DECISION
2.1
Previous Minutes
2.2
Treasurer’s Report
3.
MATTERS FOR DECISION
3.1.
Funding priorities
4.
MATTERS FOR DISCUSSION
4.1.
Principal’s Report
4.2.
Canteen Report
4.3.
Rally Catering
4.4.
Operation Art
4.5.
Term 2 disco
Outcomes/Decisions
Motion 2.1: That the minutes of the previous meeting and
Treasurer’s Report be accepted
Moved: R. Turner Seconded: T. Sciffer
3.1 Following discussion, the P&C agreed to funding priorities
from moneys raised in 2015 of 1. IT Upgrade and apps ($3,500),
2. Playground Markings ($4,000), 3. PA System ($4,000), and 4.
Cubby House ($5,000). K Brettschneider to ask J. Ovens to
update stickers on fundraising barometer. L. Headon and K.
Brettschneider to continue to pursue funding for PA System.
4.1: C. Oataway presented the attached Principal’s Report
4.2: J. Jones provided a canteen report and noted that the
freezer needed replacing and slushie machine repairing. J.
Jones to obtain quotes for freezer for out-of-session
consideration and investigate repair of slushie machine.
4.3: J. Jones provided an update on rally catering arrangements
with donations still coming in. J. Jones to seek volunteers for
variety bash and potato bake making on 7-8 May in next school
newsletter. F. Simpson to type up rosters.
4.4: K. Miller provided an update on the proposed Operation Art
weekend. Opening night on Friday 1 May from 6pm to include
auction of HPS class artworks. K. Brettschneider to email
seeking assistance with supplying morning and afternoon tea on
Saturday 2 May.
4.5: Term 2 disco date changed to Friday 12th June. Theme
suggestions or alternative entertainment options welcome.
5.
MATTERS FOR NOTING
5.1.
Correspondence
5.2.
Matters arising
5.3.
Other matters for noting
Refer Attached.
6.
OTHER GENERAL BUSINESS
6.1: K. Brettschneider inquired about the option of providing
music lessons at the school again in 2015. C. Oataway to look
into options.
7.
MEETING FINALISATION
7.1.
Next meeting: 14 May 2015
Meeting Closed: 3.10pm
Hay Public School
Parents and Citizens’ Association
FOR DECISION: 2.2 TREASURER’S REPORT (refer attached profit and loss)

General Account Balance $15,880.18 as at 21 April 2015 (includes $11,000 rally deposit)

Canteen Account Balance $12,689.57 as at 21 April 2015

On 5 November 2014, $5,167.50 term deposit was reinvested for 12 months at 3.2%. On 5 March
2015, the $10,335 deposit matured and was reinvested for 12 months at 2.55%.
4.3 FUNDRAISING IDEAS
TERM
EVENT
DATE
2015 1
School swimming carnival canteen & raffle
Friday 13th February 2015
2015 1
District swimming carnival canteen
Friday 27th February 2015
2015 1
Pool Disco – 5.00 – 7.30pm
Friday 27th February 2015
2015 2
Operation Art
Weekend 1st – 3rd May 2015
2015 2
Box Car Rally
Weekend 9th – 10th May 2015
2015 2
Variety Club Breakfast
Tuesday 19th May 2015
2015 2
Term 2 disco
Friday 12th June 2015
2015 3
Term 3 disco
Friday 14th August 2015
2015 4
Term 4 disco
Friday 13th November 2015
5.1 CORRESPONDENCE
Incoming



Email from Sandra Ireson re entering HPS school sheep in Booligal Sheep races
Emails from C. Oataway with PA system quotes and playground markings
P&C Forum Survey
Outgoing
5.2 MATTERS ARISING


Sandpit toys were purchased for $376.65 and Class 2H listening post for $337.90
Coolroom was hired by Booligal Sheep races.
5.3 OTHER MATTERS FOR NOTING

The P&C covered the $30 entry for the HPS sheep to enter the school race at the sheep races. Our
sheep made the semi-final.
4.1 PRINCIPAL’S REPORT
HAY PUBLIC SCHOOL
P&C Meeting 10th April 2014
Principal’s Report
School Matters:








Current enrolments 204. No new enrolments this term.
School Plan has been published on the school’s website. We are now working
on the milestones.
School Development Day focused on goal setting, programming and teachers
received a special awareness session on cochlear implants and how to cater for
students who are hearing impaired.
ANZAC Assembly to be held on Friday to commemorate the centenary of the
first ANZAC Day. This will be a special assembly. Captains will be attending a
planting of a lone pine at the hospital grounds on Friday and students have
been encouraged to march on Saturday.
Art exhibition will be held on Friday night and all day Saturday. It has been
decided not to hold a Sunday session as it clashes with the ICPA tennis day.
P&C will only need to cater for the morning and afternoon teas on Saturday.
Variety Bash has contacted the school and offered a helicopter ride for one
student and a family member. This will be drawn from the yellow award
bucket at assembly on the 8th May.
Term 2 will focus on assessments. Reports have been slightly changed to
reflect the current syllabus documents and outcomes taught. Parent interviews
will be held in the last week of school
NAPLAN testing will occur for students in Year 3 & 5 from 12th May – 14th May
with catch-up on the 15th May for any missed tests.
Capital Works
 Concrete areas were fixed to reduce trip hazards over the holiday period
 Kindergarten classrooms are currently being painted
Coming Events
 ANZAC Assembly – 24/4
 Trent Barrett Shield – 28/4
 Cross Country – 1/5
 Art Exhibition – 1st – 2nd May
 Performance ANZAC and their Legacy -13/5
 NAPLAN – Years 3 & 5 – 12th – 14th May
Carol Oataway
Principal