Hay Public School
Parents and Citizens’ Association
Meeting Date: Thursday 14th May 2015
Meeting Opened: 2.00pm
Meeting Location: HPS Staffroom
Meeting Chair: Kylie Brettschneider
Attendance: K. Burke, K. Brettschneider, T. Doidge, L. Headon, S. Sorenson, G. Haines, J. Jones,
K. Rutledge, K. Miller, R. Turner, F. Simpson, K. Nevinson (by telephone)
Apologies: C. Oataway, T. Pynor, T. Sciffer, K. Duncan
Agenda Items
1.
INTRODUCTION / WELCOME
1.1
Attendance & Apologies
1.2
Conflict of interest declaration
2.
CONSENT AGENDA – FOR DECISION
2.1
Previous Minutes
2.2
Treasurer’s Report
3.
MATTERS FOR DECISION
3.1.
Box Rally Profit/ Funding
priorities
Outcomes/Decisions
Motion 2.1: That the minutes of the previous meeting and
Treasurer’s Report be accepted
Moved: R. Turner Seconded: K. Miller
3.1: K. Brettschneider thanked everyone for all their assistance
with catering for the box rally. It was a great team effort and J.
Jones did a wonderful job as coordinator. Lots of positive
feedback was received from rally participants and organisers.
J.Jones advised that the total expenses were $6,268. The P&C
received payment of $22,000, leaving a profit of $15,732.
Motion 3.1: That the P&C donate $1,000 of its profit from the Box
Rally catering to the Cancer Council
Moved: K. Rutledge Seconded: F. Simpson
Motion 3.2: That the P&C donate $100 each to the Hay Lions,
Hay Magpies, Hay Junior Rugby League, Hay Scouts, HWMHS
new commercial kitchen and the HPS kitchen garden as a thank
you for the use of their equipment/facilities.
Moved: K. Rutledge Seconded: F. Simpson
Motion 3.3: That the P&C place a thank you notice in the Riverine
Grazier thanking those that helped us with the rally.
Moved: S. Sorenson Seconded: R. Turner
Motion 3.4: That the P&C reimburse Julieanne Jones for flowers
purchased for rally helpers.
Moved: T. Doidge Seconded: S. Sorenson
Motion 3.5: That the P&C donate any leftover cereal and long life
milk from the variety bash breakfast that is not required by the
canteen to the kitchen garden breakfast program.
Moved: J. Jones Seconded: K. Rutledge
Motion 3.6: That the P&C proceed with the purchase of the first
two funding priorities – (1) IT upgrade ($3,500) with the addition of
minecraft subject to discussions with C. Ayres and C. Oataway
and (2) playground markings ($4,000) - and further investigate PA
system and Cubby House options.
Moved: K. Miller Seconded: K. Nevinson
Hay Public School
Parents and Citizens’ Association
Agenda Items
4.
MATTERS FOR DISCUSSION
4.1.
Principal’s Report
4.2.
Canteen Report
4.3.
Variety Bash Catering
4.4.
Hogwarts Day
4.5.
Email contact to parents
4.6.
Ukulele classes
Outcomes/Decisions
4.1: K. Burke presented the attached Principal’s Report.
4.2: J. Jones provided a canteen report, noting that the freezer
has not yet been delivered and the repair of the slushie machine
will be progressed following the rallies. Several suggestions were
made to increase canteen business, including the sale of birthday
cakes.
4.3: J. Jones provided an update on rally catering arrangements.
Set-up and power test to occur Monday at 4pm with breakfast shift
commencing at 5am.
4.4: K. Brettschneider suggested that the P&C support a Harry
Potter themed day where we provide a special lunch for the
students and various themed activities are set-up. Suggested
date is Friday of Book Week in Term 3. To be discussed with C.
Oataway.
4.5: K. Nevinson enquired about the ability to email all parents
with selective P&C information, perhaps by forwarding to the
school for on-forwarding. To be discussed with C. Oataway.
4.6: K. Nevinson raised the idea of ukulele classes for music
classes, based on similar classes being run in Deniliquin. To be
discussed with C. Oataway.
5.
MATTERS FOR NOTING
5.1.
Correspondence
5.2.
Matters arising
5.3.
Other matters for noting
Refer Attached.
6.
OTHER GENERAL BUSINESS
Nil
7.
MEETING FINALISATION
7.1.
Next meeting: 11 June 2015
Meeting Closed: 3.08pm
Hay Public School
Parents and Citizens’ Association
FOR DECISION: 2.2 TREASURER’S REPORT (refer profit and loss provided at meeting)

General Account Balance $27,041.93 as at 13 May 2015 (includes $22,000 Box Rally payment but
excludes payment of rally expenses)

Canteen Account Balance $8,698.23 as at 13 May 2015

On 5 November 2014, $5,167.50 term deposit was reinvested for 12 months at 3.2%. On 5 March
2015, the $10,335 deposit matured and was reinvested for 12 months at 2.55%.
4.3 FUNDRAISING IDEAS
TERM
EVENT
DATE
2015 1
School swimming carnival canteen & raffle
Friday 13th February 2015
2015 1
District swimming carnival canteen
Friday 27th February 2015
2015 1
Pool Disco – 5.00 – 7.30pm
Friday 27th February 2015
2015 2
Operation Art
Weekend 1st – 3rd May 2015
2015 2
Box Car Rally
Weekend 9th – 10th May 2015
2015 2
Variety Club Breakfast
Tuesday 19th May 2015
2015 2
Term 2 disco
Friday 12th June 2015
2015 3
Term 3 disco
Friday 14th August 2015
2015 3
Hogwarts Day
Friday 28th August 2015 (tbc)
2015 4
Term 4 disco
Friday 13th November 2015
5.1 CORRESPONDENCE
Incoming


Email from Pace Farms approving donation of eggs
Email from P&C Federation re Federal Budget
5.2 MATTERS ARISING



The P&C raised $179 from the sale of morning and afternoon tea at Operation Art.
Tandou has indicated they will support the purchase of a PA system up to $1,000. An invoice has
been provided.
New freezer was purchased for the canteen at a cost of $549 following out-of-session endorsement.
HAY PUBLIC SCHOOL
P&C Meeting 14th May 2015
Principal’s Report
School Matters:
 Current enrolments 204. No new enrolments this term.
 School Plan implementation – plan for 2015 is in place and the school is currently on
track with its milestones.
 Teachers are currently working under a Performance and Development Plan – this
will include each teacher setting professional goals and developing their own
professional development plan. All teachers, including permanent, casual,
temporary teachers and principals, will be working in this new regime and will be
supported by their supervisors. The aim is to have all teachers accredited with the
NSW Institute of Teachers by the beginning of 2018.
 ANZAC Assembly – very moving. Lots of positive feedback received from the
community.
 Art exhibition – success. The school raised $258.70 on the door, $231 on the raffle,
and $1080 on the auction. Costs will include $380 entry fees and a fee to hire the hall
– (invoice was $200 however Linda Stewart is negotiating a better price)
 Variety Bash – final numbers 241. Bashers will arrive from 7am. A helicopter risk
assessment has been completed and communicated with Kylie. Safety barricades
will be in place. Jimmy Sciffer was the winner of the helicopter ride and he has
nominated his father to ride with him.
 Term 2 assessments underway. Reports will be sent home on 19th June. Parent
interviews will be held in the last week of school
 NAPLAN testing has occurred this week.
 Finally, a huge thank you to all involved in the Box Rally catering. Positive feedback
has been received about the amazing job that was done, the efficiency of serving and
the quality of food on offer. It was a great team effort and one that has made Hay
Public School proud.
Capital Works
 Kindergarten classrooms- painting complete
Coming Events
 Variety Bash Breakfast – 19/5/15
 UNSW Digital Technologies Test – 20/5/15
 No Greenslip Reward – 22/5/15
 AFL – Paul Kelly cup – 25/5/15
 GRIP Leadership Day – Wagga – 26/5/15
 District Cross Country – 28/5/15
 Creative Kids Writing Days – 18/5/15 & 27/5/15
 Biggest Morning Tea Fundraiser – 4/6/15
 UNSW Science Test – 3/6/15
 Next P&C Meeting – 11/6/15
Carol Oataway
Principal