BERNARDS TOWNSHIP SEWERAGE AUTHORITY
MEETING MINUTES
NOVEMBER 27, 2012
CALL TO ORDER
The chairperson called the meeting to order at 6:30 PM. Those assembled saluted the flag
and the chairperson read the open public meeting statement in accordance with the law.
ROLL CALL
Present:
Absent:
Also Present:
Public:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Director Timko, Attorney Belardo, Superintendent Bowlby, Hatch
Mott MacDonald Consultant Wohlleb
Michelle Marvel – 133 Juniper Way
Kathleen Rocci – 134 Juniper Way
John Zimnock- 65 Fieldstone Drive
APPROVAL OF MINUTES
Motion by Carpenter, second by Malay, to approve the Meeting Minutes, of October 9, 2012.
Roll Call
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Motion Carried
CORRESPONDENCE
HMM 3rd Quarter Wastewater Flow Estimate – the Authority reviewed the report and had no
further discussion.
PUBLIC COMMENT
None
ACTION/DISCUSSION ITEMS
a. Resolution #1277- 2013 Adopted Budget
Motion by Pavlini, second by Carpenter, to approve Resolutions #1277
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
b. Discussion – Juniper Way Pump Station Landscaping
Ms. Marvel noted the bush previously planted is losing its leaf’s thought a compromise would
be a holly bush/or a bayberry bush.
Ms. Rocci noted that their security system camera has now been re-directed to face the street
and the pump station, in order to thwart off any possible unwanted activities within the pump
station.
Gaziano suggested a leatherleaf viburnum. Timko noted that the suggestion of the landscaper
was to plant something with a small root ball due to the conduit under the large utility pole.
No one was happy with the idea of any type of fencing.
The members all agreed that further plantings, something with a smaller root ball, would be the
best option at this time.
c. Resolution #1278 – Time Extension (August 2013)– Najarian Associates-21
HarrisonBrook Drive Manhole Project.
Motion by Pavlini, second by Carpenter, to approve Resolution #1278
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
d. Resolution #1279-Professional Services Contract – ARCADIS US Inc.-Cyber Security
Assessment-$7,500
Motion by Carpenter, second by Malay, to approve Resolution #1279
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
e. Resolution #1280 – Pay to Play – Cooper Oil Company
Motion by Carpenter, second by Pavlini, to approve Resolutions #1280
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
f. Resolution #1281 – Stonehouse Road Pump Station DEP Permits
Motion by Malay, second by Gaziano, to approve Resolution #1281
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
f. Resolution #1282 – Budget Transfer to cover shortfall in Salary/Wage budget
account associated with hurricane Sandy.
Motion by Pavlini, second by Gaziano, to approve Resolution #1282
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
Lagoon No. 1 Study
The Authority reviewed the proposal ($19,000) from HMM to study and investigate
utilizing/converting Lagoon No. 1 at the Harrison Brook Sewage Treatment Plant to an
overflow storage basin for wastewater during times of excessive plant flows. The consensus
of the Authority was to proceed.
CONSULTING ENGINEER’S REPORT
BTSA ENGINEER’S REPORT
November 2012 Meeting
AUTHORITY PROJECTS:
Annin Road Pumping Station Standby Power
During Super Storm Sandy, a tree fell on top of the installed load bank equipment. The Contractor will
be required to replace the load bank which was already required to be replaced. Once the load bank is
replaced and tested, the Contract will be completed.
The contractor, ALM Electric, Boonton, NJ is now in the position of having to pay liquidation damages.
Raw Sewage Pump Replacement
The Contractor has completed his red-line (as-built) drawings which are in the process of being
submitted. He is also currently preparing his maintenance bond for submittal and review for final
payment and retainage release.
Stonehouse Road Pump Station Rehabilitation
The NJDEP LURP Permit will be submitted at the end of November and the NJDEP TWA permit will be
submitted by December 7th. The overall design is about 70 % complete. Electrical and HVAC work
remains and we have equipment specification details and final site details.
Harrison Brook STP Lagoon Valve Chamber
Shop drawing review is completed. Test pitting is in the process of being scheduled the week after
Thanksgiving. Excavation and concrete placement will occur immediately afterwards.
Harrison Brook STP Alum Building
The Contractor is proceeding with shop drawing review. Resubmission on the Alum Building structure
submission is required.
Harrison Brook STP Overflow Study
HMM has prepared a proposal to study the feasibility of utilizing Lagoon #1 as overflow storage in
extreme flow conditions.
Harrison Brook STP Oxidation ditch Aerators
HMM is currently reviewing manufacturer’s literature for the design.
construction details is proceeding.
Work on the base map and
OPERATOR’S REPORT
TOWNSHIP OF BERNARDS SEWERAGE AUTHORITY
OPERATOR’S REPORT
November 2012 Meeting
October 2012 Report
FLOWS
Total Flow
Average Flow
Maximum Flow
Minimum Flow
54,953,000 Gallons
1,773,000 Gallons
3,071,000
Gallons
1,462,000 Gallons
OPERATION
Suspended Solids
Dry Weight
Influent
1359 Kg
Effluent
28 Kg
Net
1331 Kg
97.9 % Removed
Suspended Solids In Effluent
3.8 Mg/l
CBOD
Influent
Effluent
Net
CBOD in Effluent
Dry Weight
832
16
816
Kg
Kg
Kg 98.1 % Removed
2.3 Mg/l
NJDEP Limit
280 Kg/Day
85%
30 Mg/l
NJDEP Limit
75.7 Kg/Day
85%
8 Mg/l
Phosphorus
Dry Weight
NJDEP Limit
Influent
Effluent
Phosphorus in Effluent
23.5
1.3
0.18
5.0 Mg/l
Kg
Kg
Mg/l
Remarks
Hypochlorite Used: 1162 Gals. Sulfur Dioxide Used: 847 Lbs. Alum Used: 5700 Gals.
Influent pH: 7.7 S.U.
Effluent pH: 7.3 S.U.
Total Precipitation 8.1 Inches
Comments
 This period we TV’d 0 roads (X).
 Jetted 23 roads (Beechwood Road, Belle Grove Court, Brook Avenue North, Conkling
Street, Debra Lane, East Ash Street, Evergreen Place, Forest Trail, Gerard Avenue,
Grist Mill Drive, Grove Road, Jeffrey Court, Marilyn Street, Morrison Street, North
Alward Avenue, Peachtree Road, Pine Street, Ridge Street, Schindler Drive,
Washington Avenue, William Street, Winding Lane, & Woods End).
 Replace admin heat filters.


















Located cleanouts at 3038 Valley Road & 49 Winding Lane.
TV’d lateral at 94 Harrison Brook Drive. Roots in lateral.
Investigated odor complaint at 3001 Hemlock Place. Not sewer odor.
Cleaned storm drain on Alexandria Way for Public Works.
Uncovered manholes HBW-34-09, 08 & 07.
Weed wacked under solar panels.
Grease and changed oil in plant & station equipment.
Foley performed annual generator maintenance.
Exercised station generators.
Prepared for Hurricane Sandy.
Prepped snow equipment.
Changed carbon at Juniper way.
Checked syphons.
Attended Harassment Training.
Maintaining around the clock coverage due to storm.
All stations and plant on generator power.
Operating in emergency mode.
We continue to meet permit parameters without any problems.
SAFETY
 Monthly fire extinguisher, lighting, safety shower, & storm drain checks completed.
 Certified Health & Safety installed ARC Flash labels on all electrical cabinets.
 Plant fire inspection performed.
 Lost time accident free for 415 days.
Comments (November 1 to 16)
 This period we replaced a broken solar panel and remounted the other three.
 Filled generators with fuel.
 Installed auxiliary fuel transfer tank on 244.
 Plowed and shoveled snow.
PROJECTS
I&I : Inspected sump pumps at 37 Arbor Circle, 12 Frederick Court, 30 Melbourne Way, 79
Spencer Road. OK.
Re-inspected 1 Victoria Way for corrected connection. OK
Climber Screen: Waiting on construction
Annin Generator: Paving & plantings completed. Alarm points completed.
RSPs Replacement: Completed
South Maple Station: Waiting on construction.
Lagoon Valve pit: Waiting on construction.
Alum building: Waiting on construction
Addendum
Hurricane Sandy arrived Monday afternoon. The plant lost power around 1530 hrs
shortly followed by the 11 pump stations. Two man crews manned the plant in the off hours for
8 hour shifts. They monitored the generators and equipment. 24 hr. monitoring was instituted.
Tuesday morning a damage assessment was performed. A tree damaged the back fence by
the lagoon at the plant, a tree damaged the new load bank at Annin road, eastern fascia siding
on Admin building damaged, and a fence segment at the Fieldstone pump station was
damaged.
Diesel fuel consumed 4621 gallons.
Complications
Saturday November 3, at 0500 the Madisonville generator shut down, was able to
restart in manual. Foley was called in and arrived around. Found a loose wiring harness
connection.
Saturday November 3, at 1000 the East Oak generator shut down on low fuel pressure,
was able to restart in manual. Later in the afternoon the gen shut down again, was able to
restart. Foley was able to check the generator after troubleshooting Madisonville. He felt the
fuel filters were clogged. Cummins in Newark was out of commission due to flooding so filters
were unavailable. Pumping Services contacted Alternate Power, which was able to supply
new filters. The filters were replaced and the problem still existed. By-pass pumping was set
up and Alternate Power arrived Sunday afternoon 1400. They determined the fuel suction
hose was collapsing. Replacing the hose corrected the problem.
Monday November 5, at 0315 the South Maple generator started surging. Foley was
dispatched and made the determination that the fuel filters were clogging. Fuel filters ok, still
surging.
Tuesday, November 6, 0300 Stonehouse generator overheating, fan not operating. I
was called in to troubleshoot. Determined contactor was stuck. Replaced with contactor from
the exhaust fan. Back up and running by 0615. Generator was started periodically to pump
wet well down during repair. At 1100 the South Maple generator shut down on low oil. Oil was
replaced and generator restarted and wasn’t surging anymore. All generator oils were
checked. While checking Stonehouse the generator starter wouldn’t restart. A new starter
was ordered. Tapping the solenoid started the generator.
Power Restoration
Plant:
Madisonville:
Annin Road:
East Oak:
Juniper Way:
Valley Road:
Jamestown Road:
Monarch Circle:
South Maple:
Rebel Hill:
Friday AM November 2.
Sunday PM November 4
Sunday PM November 4
Sunday PM November 4
Sunday PM November 4
Monday AM November 5
Monday PM November 5
Monday PM November 5
Thursday AM November 8
Thursday PM November 8
Stonehouse:
Fieldstone:
Friday PM November 9
Sunday PM November 11
BERNARDS TOWNSHIP SEWERAGE AUTHORITY
Resolution #1283
Approval of the Bill List Dated:
November 27, 2012
BE IT RESOLVED, that this bill list dated 11/27/2012 be audited, and if found correct, be paid.
Amounts listed as PY Unencumbered Bills will be transferred from Unrestricted Net Assets to the
current liability line Accounts Payable
Accounts Payable Current - Operating
Total Accounts Payable
$151,578.55
$ 151,578.55
Accounts Payable Current Capital
PY Unencumbered Bills-Operating
Total Prior Years Bills-Operating
Prior Year Bills- Capital 2011
PY Unencumbered Bills-Capital
Total Prior Year Bills- Capital
Payroll - Current - S&W
Payroll - Current - FICA
$
$
$
19,179.62
$
285.00
285.00
$ 10,389.00
4,400.00
$ 14,789.00
$137,273.12
$ 10,172.03
Total Payroll
$ 147,445.15
Sub-Total
$ 333,277.32
Total
$ 333,277.32
Resolution #1283 – Approval of Bill List Dated: November 27, 2012 - $333,277.32
Motion by Pavlini, second by Malay, to approve the Bill List Dated: November 27, 2012
Roll Call
Aye:
Carpenter, Gaziano, Malay, Pavlini, Spitzer
Nay:
Motion Carried
MEMBER/STAFF COMMENTS
The Authority commended Roger and his staff for their work during the storm, OEM meetings and
helping with fuel.
All the generators worked; no one lost service; no overflow; 8” of rain, never lost treatment. One solar
panel blew off rack.
On October 22 the FEMA check arrived for damages from Irene - $20,600, which was approximately
80% of our claim.
Malay did get an email from a resident on Waverly Place without power. It was noted that the home
has ejector pumps, controlled by them, and they are able to flush if they limit their use of water.
ADJOURNMENT
Motion by Carpenter, second by Malay to adjourn at 7:07 PM.
All in favor; motion carried.
Respectfully submitted,
Lorraine J. De Grande