BERNARDS TOWNSHIP SEWERAGE AUTHORITY
MEETING MINUTES
MARCH 10, 2015
CALL TO ORDER
The Chairperson (Gaziano) called the meeting to order at 6:32 PM. Those assembled saluted the flag
and the open public meeting statement was read in accordance with the law.
ROLL CALL
Present:
Absent:
Also Present:
Bianchi, Carpenter (arrived 6:34 PM), Gaziano, Malay
Director Timko, Attorney Belardo, Superintendent Bowlby, Hatch Mott
MacDonald Consultant Peter Kocsik, Collections Specialist Plesnarski
Motion by Malay, second Bianchi to excuse Ms. Pavlini due to work related issue.
All in favor; motion carried
Motion by Bianchi, second by Malay, to add item f. to the agenda: 221 Woods End sewer fee waiver
request due to house fire .
All in favor; motion carried
APPROVAL OF MINUTES
Motion by Malay, second by Bianchi to approve the Reorganization Meeting Minutes of February 10,
2015.
All in favor; Motion Carried
Motion by Malay, second by Bianchi to approve the Regular Meeting Minutes of February 10, 2015.
All in favor; motion carried
CORRESPONDENCE
None
PUBLIC COMMENT
None
ACTION/DISCUSSION ITEMS
a. Resolution #1522 – Award of Bid-No Maple Avenue Sewer Phase I-JO-MED-$512,980.30
Motion by Malay, second by Bianchi to approve Resolution #1522
Roll Call
Aye:
Bianchi, Carpenter, Gaziano, Malay
Nay
Motion Carried
b. Resolution #1523 – Time Extension-Stonehouse Road Pump Station RehabilitationConstruction Management-Hatch Mott MacDonald
Motion by Carpenter, second by Bianchi to approve Resolution #1523
Roll Call
Aye:
Bianchi, Carpenter, Gaziano, Malay
Nay
Motion Carried
c. Resolution #1524 –P2P-Vanguard Solar
Motion by Malay, second by Bianchi to approve Resolution #1524
Roll Call
Aye:
Bianchi, Carpenter, Gaziano, Malay
Nay:
Motion Carried
d. Discussion-Sump Pump Inspection Program
It has been the practice of the Building department that whenever a home inspection was done and a
sump pump was noted that BTSA was advised. Periodically letters are sent to residents asking them to
contact Glen Plesnarski, Collections Specialist, for an inspection.
Out of 1,500 referrals and 200 inspections there were only five (5) illegal connections.
Going forward the Building department will call Glen directly whenever a sump pump is found in a
home.
e. Update-177 Lord Stirling RoadOn February 26, 2015 Somerset County DPW, Matthew Loper, PE, sent a letter to Salvatore Salibello
the attorney for the residents at 177 Lord Stirling Road and the resident’s interest in connecting their
sewerage to the existing force main, located at the SC Park commission’s Environmental Center
Education Center. The letter noted the County’s position on the matter and conditions that must be met
before the County board of Chosen Freeholders would approve of the connection:
 The concept must be technically feasible
 The concept must be legally permissible-as of date of the letter NJDEP green acres approval is
needed and no proof of such approval has been provided.
 The concept would have no adverse impact to the County facility-as of date of the letter SC has
not received any evidence demonstrating that the proposed connection will not adversely impact
the County facility.
On March 6, 2015 BTSA received a copy of a letter sent to Mayor Malay from Brett Hodges, owner of
177 Lord Stirling Road property. The letter noted that they have successfully met all conditions placed
on them by SC and expect approval to be granted once placed on the Freeholder’s agenda. Mr. Hodges
asked that actions deemed appropriate by the Authority on their behalf to inform the SC Freeholders that
they support this connection would be gratefully appreciated.
f. 221 Woods End Drive House Fire
An email was received from the owners of the property, Sharif and Stacey Mahdavian, requesting a
waiver of sewer fees due to the extensive fire at their home. The home is currently inhabitable. They
plan to rebuild and will advise once a certificate of occupancy has been received.
The consensus of the Authority was to waive sewer fees, requested Timko prepare a Resolution stating
so for approval at the meeting of 4/14/2015.
CONSULTING ENGINEER’S REPORT
BTSA ENGINEER’S REPORT
March 10, 2015 Meeting
DEVELOPER PROJECTS:
Basking Ridge Animal Hospital
HMM awaits submittal of the application and TWA application materials for review.
AUTHORITY PROJECTS:
Harrison Brook STP Oxidation Ditch Aerators
Contractor has started the repairs to the Oxidation Ditch #1, that are included under CO #2, but extreme
cold temperatures have prevented him from completing this work. The Contractor has advised that the
repair work may resume during the week of March 9, 2015 provided that the air temperature is suitable
for application of the repair materials, as is being indicated in the long range forecast.
It is anticipated that startup and testing of the aerator equipment in Oxidation Ditch #1 will be
performed upon completion of the repairs.
Crown Court Pump Station
HMM awaits NJDEP approval of the LURP permit. To date, NJDEP has not issued the permit. After
numerous attempts by HMM to contact the NJDEP project reviewer as well as his supervisor, the project
reviewer, Mark Harris, finally contacted our office on February 11, 2015 via telephone. Based upon our
telephone conversation on that day, HMM provided Mr. Harris with a more descriptive explanation of
the proposed project disturbance areas, in accordance with his request. Subsequent in providing this
additional information, HMM has attempted to contact Mr. Harris on several occasions to see if he has
any further questions and to find out the anticipated date for issuance of the permit. However, he has
not returned our phone messages or emails. HMM is prepared to bid the project in coordination with the
Township Purchasing upon issuance of the permit.
Harrison Brook STP Lagoon Valve Chamber Improvements
A meeting was held on Wednesday, February 18, 2015 to discuss the by-pass pumping procedures for
this project. The contractor has provided a submittal for the bypass pumping, which is currently being
reviewed by HMM. Start of construction is dependent upon date of delivery of the new valves. The
delivery date for the valves was originally scheduled for April. However, based upon recent
correspondence from the valve manufacturer, the date for fabrication of the valves has been pushed back
to June.
Stonehouse Road Pump Station
HMM is currently reviewing shop drawings that have been provided by the Contractor. The shop
drawing submittals for the major equipment items have been reviewed and majority of the items have
been approved or have approval pending. Scheduling of construction work will be dependent upon
delivery of equipment and more favorable weather conditions. Assuming that there will be more
favorable weather conditions and the snow melts, the Contractor anticipates starting work before the end
of March.
North Maple Avenue Gravity Sewer Replacement
The contract for the Phase I of the North Maple Avenue Gravity Sewer Replacement project has been
recommended to be awarded the low bidder JO-MED Contracting Corporation.
Harrison Brook STP Grit Removal System Modifications
HMM has provided the Authority with a proposal for design and bid engineering services related to the
modifications to the existing grit removal system and portions of the Inlet Facilities Building at the
Harrison Brook Sewage Treatment Plant.
TOWNSHIP OF BERNARDS SEWERAGE AUTHORITY
OPERATOR’S REPORT
March 2015 Meeting
February 2015 Report
FLOWS
Total Flow
Average Flow
Maximum Flow
Minimum Flow
44,641,000
1,594,000
2,055,000
1,415,000
Gallons
Gallons
Gallons
Gallons
OPERATION
Suspended Solids
Dry Weight
Influent
1185
Effluent
31
Net
1154
Suspended Solids In Effluent 4.9
CBOD
Kg
Kg
Kg
Mg/l
NJDEP Limit
97.4 % Removed
Dry Weight
Influent
Effluent
Net
CBOD in Effluent
Phosphorus
Influent
Effluent
Phosphorus in Effluent
897
19
878
3.1
Kg
Kg
Kg
Mg/l
Dry Weight
21.2 Kg
1.49 Kg
0.24 Mg/l
280 Kg/Day
85%
30 Mg/l
NJDEP Limit
97.9 % Removed
75.7 Kg/Day
85%
8 Mg/l
NJDEP Limit
5.0 Mg/l
Remarks
Hypochlorite Used: 706 Gals. Sulfur Dioxide Used: 747 Lbs. Alum Used: 2410 Gals.
Influent pH: 7.7 S.U.
Effluent pH: 6.8 S.U.
Total Precipitation 2.8 Inches
Comments
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This period we TV’d the lateral at 26 So Alward Avenue. Roots and a broken plumber’s snake
were found.
TV’d 27 Sunnybrook Road. Blockage between 1st & 2nd cleanout.
Performed several instances of snow removal at the plant and stations.
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T-Slack Company checked the underground storage tank monitors.
Foley serviced both plant generators.
PCA engineering did a 3-year cathodic inspection on the plant gas tank and Monarch diesel tank.
Performed a temporary repair to the seating of manhole LM-07-01.
Order replacement transformer for aerator #4.
Replaced lower level light switch at So Maple.
Verizon repaired T1 line at Juniper Way.
Changed carbon at Juniper.
Checked syphons.
Jetted Riverwalk Syphon.
Exercised plant and station generators.
We continue to meet permit parameters without any problems.
SAFETY
 Monthly fire extinguisher, lighting, safety shower, & storm drain checks completed.
 Attended NJUA JIF safety meeting Toms River.
 J.A. Montgomery Risk Control conducted an annual safety inspection.
 Lost time accident free for 39 days.
PROJECTS
I&I: Sump pump inspections at 11 Addison Drive, 24 Autumn Drive, 23 Battle Hill Road, 161
Dyckman Place, 8 Fairview Drive East, 47 Fieldstone Drive, 108 Governor Drive, 29 Granville Way, 25
Hunters Lane, 60 Keats Road, 36 Linden Drive, 2 Magnolia Path, 3 Magnolia Path, 49 Old Coach Road,
94 Penwood Road, & 15 Shepard Way.
Flood Prone manholes: No report
Lagoon Valves: Waiting for various shop reviews.
Monarch Circle: Waiting for LURP permit from DEP.
Roof repairs: Reviewing plans. Waiting for cost estimate
Oxidation Ditches: Waiting for 40° temps.
Stonehouse Road: Reviewing equipment cut sheets.
North Maple Avenue Rehab: Waiting on bid award.
BERNARDS TOWNSHIP SEWERAGE AUTHORITY
Resolution #1525
Approval of the Bill List Dated:
March 10, 2015
BE IT RESOLVED, that this bill list dated 3/10/2015 be audited, and if found correct, be paid.
Amounts listed as PY Unencumbered Bills will be transferred from Unrestricted Net Assets to the
current liability line Accounts Payable
UTILITIES
February 24, 2015
Accounts Payable Current-Operating
Prior Year Bills-Operating
PY Unencumbered-Operating
Sub-Total Operating
March 10, 2015
$25,986.81
$ 89,234.31
$ 1,830.50
$25,986.61
$ 91,064.81
Contracts Payable:
Contracts PayableCapital-2014
Sub-Total Contracts Payable-Capital
$0.00
$ 28,161.13
$ 28,161.13
Prior Year Bills
Prior Year Bills-Capital 2013
Sub-total Prior Year Bills-Capital
$0.00
$ 19,204.40
$ 19,204.40
$0.00
$ 64,576.69
$ 4,548.89
$ 69,125.58
$25,986.81
$207,555.92
$25,986.81
$207,555.92
Payroll-Current-S&W
Payroll-Current-FICA
Sub-Total Payroll
Sub-Total Disbursements
TOTAL DISBURSEMENTS
TOTAL BILL LIST
$233,542.73
Resolution #1525- Approval of Bill List Dated: March 10, 2015 - $233,542.73
Motion by Bianchi, second by Malay to approve the Bill List Dated: March 10, 2015
Roll Call
Aye:
Bianchi, Carpenter, Gaziano, Malay
Nay:
Motion Carried
MEMBER/STAFF COMMENTS
Roger – Congratulations to all the BTSA staff that became new fathers this past month!
Pete Kocsik – Nancy Wohlleb expected back by the April meeting!
ADJOURNMENT
Motion by Malay, second by Bianchi to adjourn at 6:52 PM.
All in favor; motion carried.
Respectfully submitted,
Lorraine J. De Grande