BERNARDS TOWNSHIP SEWERAGE AUTHORITY
MEETING MINUTES
SEPTEMBER 13, 2011
CALL TO ORDER
The chairperson called the meeting to order at 6:30 PM. Those assembled saluted the flag and the
chairperson read the open public meeting statement in accordance with the law.
ROLL CALL
Present:
Absent:
Also Present:
Carpenter, Gaziano, Malay, Spitzer
Pavlini
Director Timko, Superintendent Bowlby, Hatch Mott MacDonald
Consultant Wohlleb, Attorney Belardo
CORRESPONDENCE
None
PUBLIC COMMENT
None
APPROVAL OF MINUTES
Motioned by Spitzer, seconded by Malay, to approve the Minutes of: 8/9/2011.
All were in favor; motion carried.
ACTION/DISCUSSION ITEMS
Discussion - Budget Introduction
The 2012 draft budget proposes an overall decrease of 6.15% and Rate Stabilization of $1,492,927.00,
down $417,360.00 from the draft budget stabilization of $1,910,287. This change reflects a $40
increase on the sewer rate from $320 to $360.
It was noted that no additional personnel has been added, postage costs declined, and that data
processing fees increased due to new software and associated annual subscriptions. The SCREC
revenue was inadvertently omitted from the draft budget and the budget will be amended it include it.
a. Resolution #1170-2011 Budget Introduction
Motioned by Carpenter, seconded by Malay to approve Resolution #1170 be amended, approved as
amended, to include SREC’s revenue of $500,000.00.
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
Discussion – NJUA JIF Membership
The membership in the NJUA JIF terminates as of December 31, 2011, therefore a resolution to renew
for another 3-year period is required.
b. Resolution #1171-NJUA JIF Membership
Motioned by Malay, seconded by Carpenter, to approve Resolution #1171
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
Discussion – Township Interlocal Contract
The current contract with the Township expires on December 31, 2014 and costs $372,579. The
contract addresses administrative services but is expanded to include the following services:
 Salting of Harrison Brook Treatment Plant roads
 Closed Circuit Internal Video inspection of sewers
 Vactor Truck cleaning of sewers and catch basins
 Pumps and other equipment
 Harrison Brook Treatment Plant lab services
 Sewer service to all Township Facilities within the Sewer Service Area at no charge
Including these items would increase costs to $409,836.90 in 2012. After 2012 the amount will be
calculated based on the New York-Northern New Jersey CPI-U Index established for the month of May.
c. Resolution #1172-Township Interlocal Contract
Motioned by Malay, seconded by Carpenter, to approve Resolution #1172
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
Discussion-Madisonville Road Pump Station-T&M Associates CO #1
Change Order #1 increases T&M’s 2009 construction management contract by $11,000 for a new
contract amount of $76,000. This change order is due to continued problems with the contractor, DCM
Construction. The increase will only be used as necessary based on issues from the summer and it
may be some time before the project and related legal issues are resolved.
d. Resolution #1173 – T&M Associates CO #1 – Madisonville Road PS Construction Mgmt.
Motioned by Carpenter, seconded by Spitzer, to approve Resolution #1173
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
Discussion-Climber Screen Replacement Project
This machine removes debris from sewage, was installed in 1991, and is in need of replacement. The
vendor is new to BTSA but is recommended by our consultant.
e. Resolution #1174-Bid Award – JoGi Construction, Inc., Climber Screen Replacement Project
Motioned by Malay, seconded by Carpenter, to approve Resolution #1174
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
f. Consulting Engineer’s Report
BTSA ENGINEER’S REPORT
September 2011 Meeting
DEVELOPERS PROJECTS:
Davis Subdivision/DCI Builders/Lyons Road
We await sewer testing to be completed by the developer.
AUTHORITY PROJECTS:
Belt Filter Press Construction
The Contractor is continuing to work to complete the remaining punch list items.
completion of these items in September.
We anticipate
Sluice Gate Replacement Project
The Contractor with guidance from the manufacturer corrected the misalignment of the valve stem
guide in one of the newly installed gates. The Contractor was deemed complete on August 11, 2011.
We are currently working with the Contractor on project closeout. The maintenance bond has been
submitted to the BTSA for acceptance.
Annin Road Pumping Station Standby Power
The project is out to bid. A bid opening date is scheduled for September 21, 2011.
Raw Sewage Pump Replacement
The project is out to bid. A bid opening date is scheduled for September 21, 2011.
Final Settling Tank Building Leak Repairs
The project is out to bid. A bid opening date is scheduled for September 21, 2011.
OPERATOR’S REPORT
August 2011 Report
FLOWS
Total Flow
Average Flow
Maximum Flow
Minimum Flow
86,744,000
2,798,000
9,259,000
1,483,000
Gallons
Gallons
Gallons
Gallons
OPERATION
Suspended Solids
Dry Weight
NJDEP Limit
Influent
1892 Kg
Effluent
48 Kg
Net
1844 Kg
Suspended Solids In Effluent 4.9 Mg/l
97.5
% Removed
280 Kg/Day
85%
30 Mg/l
CBOD
Dry Weight
NJDEP Limit
Influent
Effluent
Net
CBOD in Effluent
1120
23
1097
2.4
75.7 Kg/Day
85%
8 Mg/l
Phosphorus
Dry Weight
NJDEP Limit
Influent
Effluent
Phosphorus in Effluent
23.5 Kg
4.7 Kg
0.48 Mg/l
5.0 Mg/l
Kg
Kg
Kg
Mg/l
97.9 % Removed
Remarks
Hypochlorite Used: 1125 Gals. Sulfur Dioxide Used: 711 Lbs. Alum Used: 5420 Gals.
Influent pH: 7.4 S.U.
Effluent pH: 7.4 S.U.
Total Precipitation 20.05 Inches
Comments
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This period we performed the quarterly grease trap inspections.
Readied equipment for auction.
Installed Crown Court commintor motor.
TV’d and marked out 15 Winding Lane for protruding lateral.
Carbonetti repaired. TV’d 35 Winding Lane to inspect check valve.
TV’d 155 Thackeray Drive. Roto rooter needed to clear line then rechecked. OK.
Responded to odor complaint at 3187 Valley Road. Found rotting meat in downstairs garbage
can.
Installed lower drive shaft on RSP #2.
Replaced battery in 242.
TV’d easement manholes JW-03-04 to JW-03-06, SRPS-06-15 to SRPS-06-14, LM-07-06 to
LM-07-05, HBW-10-02 to HBW-10-01, HBW-10-09 to HBW-10-06, HBW-04-15 to HBW-0414& SM-18-10 to SM-18-14.
TV’d 49 Peachtree Road lateral for home owner. No blockages.
TV’d #80 Bernard Drive, no problems found.
Inspected capping of 48 East Oak Street.
Unclogged #2 pump at Crown Court.
Changed carbon at Juniper Way. Checked syphons. Foley performed quarterly generator
inspections. Exercised station and plant generators.
Hurricane Irene caused numerous outages.
Juniper Way Pump Station had two telephone poles down. Power restored Saturday September
3.
The plant was manned around the clock for a week.
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We continue to meet permit parameters without any problems.
SAFETY
 Monthly fire extinguisher, lighting, safety shower checks completed.
 Storm drain inspection performed.
 Attended safety meeting at Toms River.
 Lost time accident free for 222 days.
PROJECTS
I&I : No report
Madisonville Road: Station on line. Waiting for old station demo.
Belt Filter Press: Working on punch list.
East Oak Pump Station: Waiting on new door and acoustical blinds for generator.
Solar Field: Waiting on customer interface connection between Noveda and JCP&L.
Fieldstone Drive Pump Station: Construction to begin September.
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BERNARDS TOWNSHIP SEWERAGE AUTHORITY
Resolution #1175
Approval of the Bill List Dated:
September 13, 2011
BE IT RESOLVED, that this bill list dated 9/13/2011 be audited, and if found correct, be paid.
Amounts listed as PY Unencumbered Bills will be transferred from Unrestricted Net Assets to the
current liability line Accounts Payable
Accounts Payable Current - Operating
Accounts Payable Current – Capital
$ 75,779.30
$ 33,818.31
Prior Year Bills-Capitol 2010
Total Prior Year Bills-Capital
$
Payroll - Current - S&W
Payroll - Current - FICA
$ 57,286.51
$ 4,236.75
Total Payroll
133.00
$
133.00
Sub-Total
$ 61,523.26
$171,253.87
$ 1,525.50
Total
$172,779.37
Developer’s Escrow
Resolution #1175- Approval of Bill List Dated: September 13, 2011
Motion by Malay, seconded by Spitzer, to approve the Bill List Dated September 13, 2011
ROLL CALL
Aye:
Carpenter, Gaziano, Malay, Spitzer
Nay:
Abstain:
Motion:
Carried
MEMBER/STAFF COMMENTS
Director Timko commended the staff of the Sewerage Authority in their handling of issues during Hurricane
Irene.
Attorney Belardo will attend a four-hour Wastewater Management training on 09/14/2011.
Member Carpenter reiterated his request for IT to update security of technology at the plant. Timko will
follow up on this.
ADJOURNMENT
Motioned by Malay, seconded by Carpenter, to adjourn at 7:05 PM.
All were in favor; motion carried.
Respectfully submitted,
Rhonda Pisano