Justification for Enhanced Procurement
Method
Date:
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text.
Name of Submitter:
Requisition Number: Click here to enter
text.
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Department Name:
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DESCRIPTION OF ITEMS NEEDED:
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Criteria to consider when determining whether an enhanced procurement method is appropriate are listed
below:
 Specifications or needs cannot be clearly defined.
 A need has been identified, but the best method for fulfilling the need is not known.
 Cost is only one criterion in determining the award and needs to be weighed against other factors
in determining the best value.
 When factors, in addition to cost, are highly significant in making the selection that is most
advantageous to the University.
 The procurement is for professional services.
o Legal, consultation, architectural, engineering, design, underwriting, medical, psychiatric,
counseling
 The procurement is for a design-build procurement.
SELECT THE PROCUREMENT METHOD DESIRED:
☐ Multi-Stage Bid (MSB)
An MSB is used when potential bidders or potential products must be pre-qualified before
requesting priced bids. Objective criteria (pass/fail, quantitative) may be used to determine if a
potential bidder or potential product meets the minimum qualifications or specifications needed.
MSBs may include demonstrations, presentations, or other activities. A committee will evaluate
the bids to determine which bids pass the objective criteria outlined in the MSB. Following the
technical evaluation, price bids are requested from the prequalified bidders. The award is made
to the low bidder.
☐ Request for Proposals (RFP)
In an RFP process, vendors are asked to submit proposals outlining how they would meet or
exceed our needs. A committee evaluates the proposals and rates each proposal subjectively
based on the criteria contained in the RFP. Following the technical evaluation, a cost evaluation
is performed. The award is made to the vendor that will provide the best value to the University.
JUSTIFICATION (Explain why the method marked above should be used):
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CRITERIA (Explain the criteria, in addition to cost, that should be used in selection process):
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Are you seeking a multi-year pricing agreement/contract? (This does not include multi-year maintenance
or service contracts.)
☐ Yes
☐ No
JUSTIFICATION (Explain why a multi-year contract is needed):
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BUYER COMMENTS (Completed by Procurement Services):
PROCUREMENT SIGNATURES:
Buyer ________________________________ Associate Director ______________________________