Board Meeting Minutes
Date
September 10, 2015
Location
Saukville Town Hall
Attendees
Kate Hoffmann, Amy Hoffmann, Debbie Poull, Anna Poull, Dawn Doering, Jessie Doering, Royal Doering,
Annette Goeschko, Wendy Weiss, Taylor Weiss, Sarah Wallner, Carol Ogorchuck, Julia Ogorchuck, Laurie
Toebes, Grace Toebes, Sydni Loose, Elysia Hoopman
Call To Order / Pledges
The meeting was called to order at 7:10 pm by President Debbie Poull. All stood for Pledges.
Secretary’s Report
The Secretary’s report was approved – Motion by Carol and seconded by Julia. All voted in favor; motion
passed.
Treasurer’s Report
An itemized Treasurer’s report stating income and expenses was distributed for all to review. The current
balance is $12,734.62. Carol made a motion to approve the report; seconded by Grace. All voted in favor
to approve the report; motion passed.
The 2014-2015 Budget was distributed for all to review and reference for preparation of the upcoming
year. The 2015-2016 budget meeting was discussed and is set for September 28th following the
September General meeting.
The 2014-2015 annual audit needs to be scheduled and complete before the end of September. One
youth board member, one adult board member and one non- member will make up the audit team.
Royal Dearing Laurie Moeller and Carol Ogorchuck will complete the audit.
The 2015-2016 Annual dues were discussed to see if they should be increased or remain the same. Julia
made a motion to keep dues the same for returning club members and that new club members should
get a free T-shirt. Jessie 2nd the motion. All voted in favor; motion passed.
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Board Meeting Minutes
Youth Board
The youth board was excused to meet and plan the September & October General meetings and to elect
for youth officers. Results of the election are as follows:
President: Jessie Doering
Vice President: Elysia Hoopman
Treasurer: Royal Doering
Secretary: Grace Toebes
Historian: Taylor Weiss and Amy Hoffmann
Reporter: Julia Ogorchuck
Debbie Poull reminded the youth board that they must enroll in all 3 projects; Horse and Pony, Youth
Leader, and Horse and Pony Youth Leader.
Grace will prepare the Education / Recreation agenda for the 2015-2016 General meetings.
Old Business
Camp out – Annette sent out an e-mail for responses to the camp out / trail ride to see who is attending.
Carol Ogorchuck made a motion to use the leftover food from the H&P food trailer for the campout.
Laurie seconded the motion. All voted in favor; motion passed.
End of Year reports – Debbie asked for committee reports to include a summary of the 2014-2015 year
as well as some goals for 2015-2016 year.
New Business
Achievement – Debbie Poull informed the board that some members did not meet all the achievement
requirements set forth in the handbook. After much discussion, it was decided that members who did not
meet all of the requirements would be notified by e-mail from the H&P Secretary. Anna made a motion
that the board should grant first year members achievement, with the condition that they must meet all
the requirements for the following year, but longer term members who did not meet the requirements
would be granted one chance to achieve by doing a demonstration or by planning an educational event
at one of the General meetings no later than April 2016. Jessie seconded the motion. All voted in favor;
motion passed.
Leader Training – Debbie inquired if new board members were signed up for Leader training and
reminded the board that all adult leaders must go through leader training.
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Board Meeting Minutes
Show Schedule – The board had a lengthy discussion regarding the 2015-2016 show schedule. The club is
small and resources are very limited. Debbie Poull presented a streamlined show schedule that will
accommodate one show for all disciplines and also includes a “Horse Camp”.
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Horse Camp for all Disciplines May 21st & 22nd
Jumping / Dressage / English show June 11th & 12th
Western and Speed show July 16th
Premium Day Fair – August 5th
Open English & Jumping Show August 6th
Open Western & Speed Show August 7th
Anna made a motion to approve the proposed show schedule, Taylor seconded the motion. All voted in
favor; motion passed.
Handbook Revisions – The board reviewed the achievement requirements in the handbook.
1.
5.
7.
8.
Attendance requirements…….. (keep)?
Participation in one educational activity before the end of County Fair…… (eliminate)?
Clean up on Monday night after County Fair……(eliminate)?
Work at Horse Shows…… (change to volunteer hours)?
Laurie made a motion to approve the changes in the handbook; Dawn Seconded the motion. All voted in
favor; motion passed. Sarah will updated the handbook and post it to the website.
Committee sign up - will be available at the next General meeting. All committees should have a
minimum of one youth member and one adult member.
Adjournment
A motion to adjourn the meeting was made by Jessie, seconded by Amy. The meeting adjourned at 10:00 pm
Respectfully Submitted,
Sarah Wallner – Secretary
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