October 2011 - Sunburst Schools

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SUNBURST SCHOOL DISTRICT NO. 2
BOARD MINUTES
October 17, 2011
CALL TO ORDER: The regularly scheduled meeting of the Board of Trustees was called to order at 7:02 pm by the
Chairman, Mike Wallewein. The School District No. 2 Trustees present to constitute a quorum were:
Mike Wallewein, Chairman
James Nagy, Vice-Chairman
Sarah Turner, Trustee
Guests and staff in attendance were:
Tim Tharp, Superintendent
Jeanne Fairhurst, Bus. Mgr/Clerk
Dan Nau, Elem Principal
Jason Hanson, Trustee
Lisa Kearns, Trustee
District Staff
Colony Member
Pledge to our flag.
BUSINESS MANAGER REPORT: Minutes from the September 20th Regular Meeting were discussed. Jim Nagy made
a motion to approve the minutes from September 20th as written. Sarah Turner seconded the motion. All voted in favor
and the motion was carried.
Bills and Warrants from October were discussed. Sarah Turner made a motion to approve the warrants 18805-18872.
Jim Nagy seconded the motion. All voted in favor and the motion was carried. One voided check was noted. Check
18768 to Laura Jo McKamey was void and reissued. The original check included mileage from Shelby for each of the
summer school days she worked. McKamey returned the check because Big Sky Special Needs had paid her for the
mileage. Extracurricular reports were viewed and discussed.
PUBLIC COMMENTS FOR ITEMS NOT ON AGENDA: None at this time.
Elementary Principal Report:
Elem Principal Report given by Dan Nau noted that the Sunburst Elementary/Middle School enrollment is 137,
Hillside Colony is 25 and Rimrock Colony is 20. Nau gave explanation for the RTI Testing (Response to Intervention.)
The fall sports are done. The football team did not have many wins but had worked very hard. The volleyball team was
undefeated for the season. There is lots of artwork up on the walls in the hallway, so stop by and take a look. Several
activities will be coming up soon… Punt Pass & Kick contest, a Camfel Presentation for Middle School students, and Fire
Safety week. The Student Council has been very active with fund raising. They purchased a stereo for the school and
had a banner made for the gym. Red Ribbon Week is coming up. The 28th is the end of the first quarter and
Parent/Teacher Conferences will be scheduled for the 3rd and 4th of November. MS basketball starts their practice on
Monday.
Superintendent Report:
a. Athletics/Activities Update: Supt Tharp reported that the Football team has one more game. That game is
with Chinook (there) on Wednesday at 6:00 pm. The Volleyball team finished 2 nd in their conference. The
District Tournament will by held in Conrad.
b. Enrollment Update: The fall count for the District is 251.
c. Facilities Update: FICO is still trying to work out a schedule to get the requested work done. We finally
received a bid from Central Plumbing & Heating for the gym/stage portion of the FICO project. Liberty
Electric will be done with their projects in a week or so. Bathrooms are almost finished.
d. Superintendent out-of-district calendar: Supt Tharp discussed his calendar plans for the month of
November.
AGENDA ITEMS:
a. New Drug Testing Policy for Extra-Curricular Participation (3350 & 3350F): The first reading of Policy
3350 was done. Jim Nagy made a motion to accept the first reading of Policy 3350. Lisa Kearns seconded
the motion. All voted in favor and the motion was carried. Discussion was held.
b. Edit Policy 8225 – Tobacco Free Policy: Supt Tharp noted that the County Tobacco Prevention Program
requested a minor edit to this policy. They want this policy to state that the District would be tobacco free with
the exception of when the Native Americans might be performing a ceremony that would require tobacco.
With this change we will be identified by the state as a “School of Excellence” because we will have a
comprehensive program. Sarah Turner made a motion to include the tobacco exception to the Policy 8225.
Jim Nagy seconded the motion. All voted in favor and the motion was carried.
BOARD MINUTES
October 17, 2011
PAGE 2
c. Hire JHBBB Coach – Brian Hansen: Supt Tharp recommended to the Board to hire Elementary Teacher,
Brian Hansen, for the Middle School Boys Basketball Asst. Coach. Jim Nagy made a motion to hire Brian
Hansen for the JHBBB Asst. Coach. Sarah Turner seconded the motion. All voted in favor and the motion
was carried.
d. HVAC Project – Accept final bid: Supt Tharp noted that last spring the Board had accepted a bid from
FICO for the heating projects needed throughout the high school building in the amount of $117,000.00. Due
to the time lapse and the addition of improvements that were not listed on the original bid. This bid’s work is
to be done through either Central Plumbing and Heating or Heartland Mechanical. Tharp recommends that
the bid from Central Plumbing and Heating be accepted. Discussion was held. Lisa Kearns made a motion
to accept the bid from FICO/Central Plumbing and Heating for $132,480.00 for the Air Handler Replacement
and Controls Upgrade. Jim Nagy seconded the motion. All voted in favor and the motion was carried.
The next regularly scheduled Board Meeting shall be on Tuesday, November 15, 2011, at 7:00 pm in
the NTC High School Library. Jim Nagy made a motion to adjourn the meeting. Lisa Kearns seconded the
motion. All voted in favor and the meeting was adjourned at 08:57 pm.
___________________________________
___________________________________
MIKE WALLEWEIN, CHAIRMAN
JEANNE FAIRHURST, CLERK
DATE: _____________________________
DATE: ______________________________
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