Richfield Swim Club
November 11, 2013 Board Meeting
Board members present: Vanessa Glass, Nick McLawhorn, Karen Backes, Laura
Baxley, Todd Lundgren, Jason Hahn, Tom Bose
Coaches present: Kerry O’Neill, Chris Schmitz
Long time contributor present: Terry Bumgarner
Meeting called to order at 7:31 p.m. The October minutes were approved.
Coach’s Report:
Dual meet Thursday, December 12 with Otters
Will informally organize a Friday evening attendance at Grand Prix
Novice evaluation was completed
Splash night Tuesday, December 2. Will limit number of swimmers to 12 to 15.
Lane lines:
 Two more lane lines to terminate. Lane lines with new cable appear to be
holding up well without corrosion.
 Kerry to send Jason information to invoice Richfield for a share of the cost.
No progress on mounting TV. Issue with length of cord and code requirements for
length.
Piranha Pride Leadership:
 Laura added to the draft document comments of her own and from Amelia.
She has since the meeting distributed a revision.
 Kerry to move forward with activities.
Treasurer’s Report:
For the September through November to date period revenues have fallen about
$1700 short of the projected amount. The club is not running at a level at which
dues alone can cover the ongoing operating costs, as was the goal.
Action item: Kerry and Jason to do analysis to identify reason for shortfall and to
provide plan for response at December meeting.
Old Business:
Pool time at Southwest pool:
 Kerry has schedule meeting with AD at Southwest to present a proposal for
pool time for Thursday, November 14. Laura Baxley and Fione LeFebvre will
attend the meeting with Kerry.
Board membership and participation:
 Karen will contact a parent. Notes were too poorly written to read name.
 Frank Elsenbast is considering becoming a Board member and will respond
in coming weeks. Still needs follow up.
 Nick will contact Duane Solli with respect to becoming a Board member.
New business
Vision for club:
 Kerry and Todd reviewed an issue that is not an immediate issue for the club,
but is likely to become an issue in the next 12 to 24 months. The club is water
bound in a single pool at a size that makes forming a strong team of senior
swimmers. The effort requires a large enough base of age group and junior
swimmers and enough space for the senior workouts separate from the
junior swimmers.
 Todd presented and has since distributed a slide deck in which he captured
key issues and considerations of the discussion.
 A key element of the discussion was the potential for merging Otters and
Richfield to create a club that has the potential to grow a stronger senior
group.
 Much like Richfield, Otters is a water limited club at this time.
 The water time at Southwest is key. Without that water time, the merger
would be the merger of two water limited clubs.
 Action items:
o Board gave approval for Kerry to enter into preliminary, discovery
type discussions with Otters.
o Each Board member to respond with questions and consideration to
Todd’s email.
o Pursue rental of Southwest water time.
Fund raising:
Pizza Luce fund raiser:
 Kerry to determine with Carol a Monday in January for the Pizza Luce fund
raiser.
Swim-a-Thon:
 Plans are in place and activities are proceeding according to plan.
Family activities
Pre-meet pizza parties
 Todd has arranged for a party Friday, November 22 from 5:30 to 8:30 pm
prior to the Hutchinson meet
Bowling event in January:
 Tom has information for the four alleys near the club area
 On Thursday, January 16 from 6:00 to 8:00
 Tom to make arrangements with bowling alley at $20 per person or less for
bowling, shoes, food and beverage.
Action Items:
Southwest pool time:
 Kerry, Laura, Fione to meet with Ryan Lambertee on Thursday, December 14.
Vision for club; merging with Otters:
 Kerry to have preliminary discussions with Dave Cameron
 Board members respond to Todd with questions and comments.
Bowling event;
 Tom to make arrangements for bowling event on January 16
Finances:
 Jason and Kerry to present a plan at next Board meeting for dealing with
budget shortfall.
Meeting adjourned at 9:27 p.m.
Next Meeting: Monday, December 9 at the Hahn home, 4804 West 70th Street
in Edina.