414160 Clerk II Department - Catering-CNP
Job Title:
Clerk II Department - Catering, CNP
Wage/Hour Status: Hourly, Non-Exempt
Reports to:
Director
Pay Grade:
Dept/School: Food and Nutrition Services
Date Revised:
304
July 12, 2012
Primary Purpose
Coordinates booking and billing for all district catered events by the Food and Nutrition Services
Department. Assists in processing meal applications, inputting produce and commodity orders
and processing invoices for payment.
Qualifications
Education/Certification
High School diploma or GED certificate
Special Knowledge/Skills
Passing scores on District’s clerical tests
Excellent organization, communication, public relations, and interpersonal skills
Knowledge of computers and software applications
Experience:
Two years related experience
MAJOR RESPONSIBILITIES AND DUTIES
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Communicates pertinent catering information to prospective clients in cooperation and
coordination with catering manager and Assistant Director (Ex.: Assists with menu planning,
prices, availability, etc.)
Receives and confirms receipt (by phone) of catering requests and provides written quotes when
requested.
Books catering event with district departments.
Assists the catering manager in generating production work orders and assigning production site
and maintains contact between production site and client for revisions, substitutions, cancellations
or reschedules.
Maintains organized file of scheduled events ensuring request is complied.
Checks production work order for accuracy before billing.
Generates invoice for all catered events and submits them for payment to Finance or other agency
when applicable.
Works in close contact with Finance for timely payment of all invoices.
Mails copy of posted invoice to client.
Reconciles Finance Departments Catering Journal entry postings with department records.
Reconciles Catering Logs from production sites with office records.
Verifies time sheet hours for District Cafeteria employees and employees from Temporary
Agency.
Contacts (by phone) new cafeteria employees to inform of orientation meeting.
Audits batches and processes cafeteria and Food Service Department invoices for payment within
the deadlines established by accounts payable.
Assists the purchasing clerk in inputting any food or supply orders in the computer
Assists in processing applications for free and reduced meal benefits.
Assists with processing weekly payroll for the department.
Assists in auditing all weekly time sheets from the cafeterias.
Assists in maintaining records on all department training.
Assists in creating marketing materials for department.
Answers telephones, directing calls and receiving messages.
Distributes department mail.
Performs routine typing tasks and making copies as requested.
Supervisory Responsibilities
None
Equipment Used
Computers, Printer, Fax Machine, Copier, Adding Machine, Calculator
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
Works with frequent interruptions; maintains emotional control under stress; occasional prolonged
and irregular hours; repetitive hand motions, prolonged use of computer.
Terms of Employment
221 days; hourly rate to be established by the Board of Trustees
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not
an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
_________________________________
Approved:
_____________________________________________________________
Job Title:
_____________________________________________________________
Date:
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My supervisor has reviewed this job description with me and has provided me a copy.
Employee:
______________________________________________
Date:
__________________________________
The El Paso Independent School District does not discriminate in its educational programs or employment practices on
the basis of race, color, age, sex, religion, national origin, marital status, citizenship, military status, disability, genetic
information, gender stereotyping and perceived sexuality, or on any other basis prohibited by law. Inquiries concerning
the application of Titles VI, VII, IX, and Section 504 may be referred to the District compliance officer, Patricia
Cortez, at 230-2033; Section 504 inquiries regarding students may be referred to Cecilia Whiteman at 230-2836.
El Distrito Escolar Independiente de El Paso no discrimina en los programas de educación o en prácticas de empleo
usando el criterio de raza, color, edad, sexo, religión, origen nacional, estado civil, ciudadanía, estado militar,
discapacidad, información genética, estereotipo sexual o sexualidad percibida, u otra práctica prohibida por la ley.
Preguntas acerca de la aplicación del título VI, VII o IX, y la Sección 504 pueden ser referidas al oficial del distrito,
Patricia Cortez al 230-2033; preguntas sobre 504 tocante a estudiantes pueden ser referidas a Cecilia Whiteman al 2302836.