MINUTES OF THE REGULAR MEETING OF THE MAYOR AND CITY COUNCIL OF THE
CITY OF YOUNGSVILLE, LOUISIANA HELD ON THURSDAY, AUGUST 14, 2014 AT 6:00
PM AT YOUNGSVILLE CITY HALL
PRESENT: Mayor Wilson B. Viator, Jr., Mayor Pro Tempore Brenda Burley (Div. B),
Councilman Ken Ritter (Div. A), Councilman A.J. Bernard (Div. C), Councilman Tim Barbier
(Div. D), Councilwoman Dianne McClelland (Div. E)
ABSENT: None
STAFF: Rick Garner (CEO), Becky Gondron, (City Clerk), George Knox (City Attorney), Tim
Robichaux (Director of Parks & Recreation)
GUESTS: Dax Douet (CHF), Susan Richard (DSA), Mark Lalande (Architect), Police Chief Earl
Menard, Joyce & Gene Hamilton, Gary P. Williams, Steven Gosvener, Gilbert Bernard, Rickey
Boudreaux, Dale & Brenda Langlinais, Chief Blair Rivette (YFD), Deputy Chief Ted Clark (YFD),
Jamey Abshire, Jeremy Hidalgo, Steven O’Bryan, Lauren Landry, Dale David, David Yarbrough,
Rene Poyva, Chad Pellerin, Tim Guillory, Pamela Gonzales-Granger, Jerry Wiley, Megan Segura,
Cyndi Smith, Glenda Bryan, Bill Bryan and Dana Martin
AGENDA ITEM 1. Invocation and Pledge of Allegiance. Mayor Viator called the meeting of
August 14, 2014 to order and called on Councilman A. J. Bernard to lead the prayer and pledge.
AGENDA ITEM 2. Judge Susan L. Theall, Division M: 15th Judicial District Court - announced
her candidacy for reelection.
AGENDA ITEM 3. Mr. Charles Fitzgerald – Announced his candidacy for Family Court Judge.
AGENDA ITEM 4. Youngsville Chamber of Commerce – Request for funding. City Attorney,
George Knox, stated that the City is allowed to enter into a cooperative endeavor agreement with
the Chamber. He presented an Attorney General’s opinion which states that you have to be careful
because you are using public funds so you have to make sure that the funds are being used for a
stated public purpose, not just a general donation. Mr. Knox, said that if it is a “Shop Youngsville”
project, then rationally it can be said that this is for a public purpose if the agreement would state
that the funds will be used for mailing, printing, etc. He said that his concern with the request
from the Chamber is that they simply made a blanket request for the City to dedicate $50,000 or
$60,000 per year for the next three years to fund a director. Mr. Knox, said that it is his belief that
this will not pass scrutiny and the City would also be setting themselves up for requests from other
organizations. He stated that it is his opinion that the request should be targeted for specific
projects. Mr. Knox stated that everyone respects what the Chamber has done and continues to do
and in no way is trying to discourage where the conversation is going. He said the request would
just have to be very specific and able to pass any legal test.
Mr. Ritter said that everyone is proud of the work that the Chamber has done. He said he knows
that there is a right way to help the Chamber achieve their goals and that the City could possibly
contribute in ways that would be a little more targeted.
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Mr. Barbier stated that, according to Mr. Knox, it would be illegal for the City to right a blank
check with no outcomes attached to it. He said that he would be more inclined to approve funding
if there were specific projects or outcomes that would benefit the City.
Angie Eckman, Chamber President, stated that it is her understanding that the Council is looking
for a plan of what projects/events/initiatives the Chamber has planned for the year to grow
membership and to make sure the business and residential communities are aligned and be
beneficial to the City. She thanked the Mayor and Council for their support and time.
Mr. Knox stated that each request should be project specific and that the City’s benefit from that
project should be proportionate to the cost.
AGENDA ITEM 5. Gilbert Bernard – 217 Green Ridge Drive, Highland Ridge Subdivision, Phase
II – Request approval to close in open ditch with culverts. A motion was offered by Ms.
McClelland, seconded by Mr. Barbier, to approve the installation of culverts at 605 Peak Run, 217
Green Ridge and 306 Flanders, and the vote was as follows:
YEAS: Ritter, Burley, Barbier, McClelland
NAYS: None
ABSTAIN: Bernard (due to him being related to one of the applicants)
ABSENT: None
Motion was approved.
Prior to the motion, Mr. Gilbert Bernard stated that there are only two (2) corners in the subdivision
that do not have culverts and asked for Council approval to install them.
Rick Garner, CEO, stated that there are certain areas that have closed ditches in the subdivision
but the subdivision plat states that it is an open ditch subdivision.
Dax Douet, City Engineer, said that there are flood issues in that subdivision that are not related
to the ability of the ditches to flow water. He said that if the City continues to allow the ditches to
be closed in, he suggest that Walter Comeaux, the engineer on this project, run some numbers to
see the effect. Mr. Douet stated that if the pipe is sized adequately and grade shot, it should be
okay.
Mayor Viator said that if the Council approves Mr. Bernard’s request, then they should approve
Mr. Benson’s and another one that was not on the agenda but called in by Steven Gosvener.
Mr. Douet said that the City does have some control in that the engineering firm of Domingue,
Szabo & Associates oversee the ditches in the City. He added that there may be a problem because
there are some driveway culverts in the subdivision that are not sized properly. He suggested that
Domingue, Szabo shoot the grade and size the pipe for each request.
Mayor Viator stated that the City has to be involved in not only the pipe and the grade but the
catch basins for tying in. He said that the engineers will determine this.
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Mr. Douet suggested that Susan Richard, with DS&A, investigate to make sure everything is in
line and lay out a rough plan for the subdivision so that when permits are requested to install
culverts, the City will know what size pipe and at what grade to issue the permit for.
Ms. Richard responded that it would be very time consuming to shoot grade in the entire
subdivision.
Mr. Ritter stated that he is a little concerned because the plat says that only concrete pipe will be
permitted for driveways and there are some with plastic pipe and that the subdivision is
problematic due to the flooding. He said that he wants to make sure that they don’t do anything
to make a bigger flooding problem.
Mayor Viator suggested that each one be taken individually and that Susan Richard go out and
shoot the grade for each request and decide if it should be done and if so how.
AGENDA ITEM 6. Robert Benson - 306 Flanders & 605 Peak Run, Highland Ridge Subdivision,
Phase II – Request approval to close in open ditch with culverts. This was discussed under Item
5.
AGENDA ITEM 7. Jason Olivier – Request a 2 foot setback variance in rear of property located
at 313 Arrowwood Road, Meadow Bend Subdivision. A motion was offered by Mr. Ritter,
seconded by Ms. McClelland, to approve a 2 foot back lot variance for 313 Arrowwood Road,
Meadows Bend Subdivision, to install a back patio, contingent upon the City receiving written
approval from the developer, Privat Contractors, and the owner shall install 8” gutters if the water
drains to the rear, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
Prior to the motion, Mr. Olivier stated that he has spoken to his neighbors and the developer and
none of them have any objection to the variance request.
City Attorney George Knox suggested that Mr. Olivier make sure that there is no conflict with the
Homeowners Association Subdivision regulations.
AGENDA ITEM 8. Approval of Louisiana Compliance Questionnaire for Audit Engagement. A
motion was offered by Ms. Burley, seconded by Ms. McClelland, to approve the Louisiana
Compliance Questionnaire for Audit Engagement for Fiscal Year ending June 30, 2014, and the
vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
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AGENDA ITEM 9. Approval to file a grass cutting lien against property located at 202 Winding
Way – owner Benny Lemaire. A motion was offered by Mr. Ritter, seconded by Ms. Burley, to
approve the filing of a grass cutting lien against property located at 202 Winding Way, owner
Benny Lemaire, and the vote was as follow:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
Prior to the vote, Mr. Garner stated that proper notification was sent to the property owner and
there was no response received prior to the cutting and cleaning of the property and afterward. He
stated that the cost to the City is $795.00 and requested approval to file the lien.
AGENDA ITEM 10. Lawrason Act Discussion – A.J. Bernard. Mr. Bernard said the Lawrason
Act is the law that the City must follow. He read the “Duties of the Marshall” as follows: “The
marshal shall be the chief of police and shall be ex-officio a constable. He shall have general
responsibility for law enforcement in the municipality, and shall be charges with the enforcement
of all ordinances within the municipality and all applicable state laws. He shall perform all other
duties required of him by ordinance”. Mr. Bernard said there recently was a problem with a person
not complying with the City sign ordinance. He stated that this person was putting up political
signs in his yard before he could legally do so, which is 2 months before the election. Mr. Bernard
stated that the City has a right to enforce its ordinance and the only thing requested from the Chief
of Police was for him to assist in getting the signs removed which he did not.
Police Chief Earl Menard stated that until he gets clarification from the Attorney General on this,
he is not going to watch city employees remove signs from private property which might be
considered a theft.
City Attorney George Knox, said that a theft is a deprivation with intent to deprive permanently.
He said when a City employee goes to pick up a sign they bring it to the shed and as soon as the
60 days has passed they can come and pick up their sign. He said the City is not asking a police
officer to go pull the sign up, they are asking that they be there to keep the peace. Mr. Knox, said
regardless of what the Attorney General says, until a court of law has a challenge that declares an
ordinance unconstitutional, it is to be enforced. He said only a court of law can declare a law
unconstitutional not the Attorney General.
Mr. Ritter stated the enforcement part of the ordinance needs to be looked at after the elections are
over. He said there are other ways for enforcement such as implementing fines on violators.
Mayor Viator added that unless the Council says that this ordinance needs to be enforced, he is not
going to put himself or his employees in danger. He agreed with Mr. Ritter that the ordinance
needs to be revised.
AGENDA ITEM 11. Discuss cracking floor at the Fire Station – Tim Barbier. Mr. Barbier stated
that the fire department took possession of the building in 2009. Around 2012 a crack developed
where the trucks are housed. The crack ran all the way through the fire station and was repaired.
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He said additional cracks running north to south have developed in the floor of the fire station and
the estimate from Centerline Foundation to repair is $6,200. He also said that there are other
problems in the building that are taking place such as cracks in the walls and gaps in the doors that
he feels are all caused by a faulty foundation.
Architect Mark Lalande stated that the date of substantial completion was December 8, 2008. He
agreed that there is something causing these cracks and recommended having the slab cored or
non-destructive testing done to determine the extent and cause of the problems and the best way
to resolve them. He would like to get a quote from more than one foundation company to do this
work and to discuss this with a structural engineer to see what would be the best direction to go in.
Mayor Viator agreed that this would be the best route to take.
AGENDA ITEM 12. Community Water Enrichment Fund Grant ($19,300) for Savoy Road &
Decon Road Waterline Improvements. A motion was offered by Mr. Ritter, seconded by Mr.
Barbier, to authorize the installation of an 8” waterline and fire hydrants from Cypress Gardens on
Savoy Road to Decon Road and then down Decon Road to the north for 555’ at an estimated cost
of $86,029.00 with $19,300.00 coming from the CWEF grant, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
Prior to the motion, Mayor Viator stated that the grant was discussed a few months ago and the
proposal to do the waterline was turned down at that time. He stated that he would hate to lose the
grant funding, therefore he is presenting it to the Council again.
AGENDA ITEM 13. Discuss construction of sidewalk along Chemin Metairie Road north side of
LA 92 Roundabout. A motion was offered by Mr. Ritter, seconded by Ms. McClelland, to
authorize the Mayor to execute a changeorder to the Chemin Metairie/LA 92 Roundabout
Reconstruction Project, not to exceed $30,000, for the installation of sidewalks on Chemin
Metairie Road from Laurel Grove Subdivision to Ernest Gallet School, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
Mr. Ritter stated that a sidewalk was in the original plans for the reconstruction of Chemin Metairie
Road along Ernest Gallet but was pulled out of the project due to timing and monetary constraints.
He said that the funding for the sidewalks is in the current budget and thinks that it would be cost
effective to do the construction now as a change order to the current roundabout project since the
Contractor, Cecil Perry, is already mobilized.
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ORDINANCES FOR FINAL ADOPTION
AGENDA ITEM 14. Ordinance No. 373-2014 An ordinance establishing design requirements for
residential developments within the city limits of the City of Youngsville. A motion was offered by Ms.
Burley, seconded by Mr. Ritter, to adopt Ordinance No. 373-2014 as amended, an ordinance
establishing design requirements for residential developments within the city limits of the City of
Youngsville, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
Prior to the voting on the motion, Lynn Guidry presented the following amendments:
1.
Page 3 – iii. Buildings c. change the word on to one
2.
Page 7 – f. Streets: iii. Change “Devices” to “Device” and “Events” to “Event”.
3.
Page 8 – j. Sidewalks: 1. Change the word “as” in the second to last line to “an”.
4.
Page 8 – j. Sidewalks: iv. Delete 1a.
5.
Page 8 – j. Sidewalks: 5. Change “will be” to “will either.”
6.
Page 11 – b. Delete “At a minimum, the following is required.”
7.
Page 11 – F. Letter of Credit. a. Change “The letter of credit expires yearly in the month
of November.” to “The letter of credit expires after twelve (12) months.”
8.
Page 1. Add C. Resolution Number 2004-007 – A Resolution in Support of Early Final
Plat Recordation for Residential/Commercial Developments under Certain Circumstances
and Upon Meeting Certain Special Conditions.
9.
Page 11. F. Letter of Credit. Add Item b. to state the necessary wording from Resolution
Number 2004-007.
ORDINANCES FOR INTRODUCTION
AGENDA ITEM 15. Ordinance No. 374-2014 An ordinance of the City of Youngsville, Louisiana
amending the official map of the City providing for the annexation of additional land into the
corporate limits of the City of Youngsville, being that portion of the Renee Elizabeth Colvin
property located at 2010 Chemin Metairie Parkway. A motion was offered by Ms. McClelland,
seconded by Mr. Barbier, to introduce Ordinance No. 374-2014 an ordinance of the City of
Youngsville, Louisiana amending the official map of the City providing for the annexation of
additional land into the corporate limits of the City of Youngsville, being that portion of the Renee
Elizabeth Colvin property located at 2010 Chemin Metairie Parkway, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
AGENDA ITEM 16. Ordinance No. 375-2014 An ordinance of the City of Youngsville, Louisiana
regulating and permitting the use of golf carts and slow moving vehicles upon Municipal Streets.
Mr. Ritter stated that he was approached by many residents about the increased population of golf
carts. He said that the City is continuing to require developers to create space and public areas and
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in essence creating a sense of place in neighborhoods that have amenities. He said that the
proposed ordinance allows for the lawful use of golf carts on select streets within subdivisions so
that residents can travel to the neighborhood pool or park or to their family members that live in
their particular development. He said the green spaces do not allow for much parking so this would
help and encourage the use of these amenities. Mr. Ritter stated that the ordinance has many
restrictions upon their use and that other municipalities have done this successfully. He said that
he has had conversations with and appreciates the concerns of the Chief of Police, but thinks
adopting this progressive ordinance would be taking a minimal risks and would get neighbors
outside and talking to each other and will separate Youngsville from the rest.
City Attorney George Knox stated that if you have an ordinance on the books, you are letting it be
known that you expect compliance so that when you ticket someone who does not have the proper
paperwork to comply, you can show them the ordinance. He added that this will breed more
compliance and safety as compared to a situation where people are just doing it anyway. Mr. Knox
concluded by asking “Why not encourage compliance and pass the ordinance?”
Police Chief Earl Menard said that someone called and asked him if four wheelers and mules will
be legal. He said that he feels that this will open a can of worms. He said if the state will allow a
license plate to be put on it, then this is legal.
After a lengthy discussion and comments from the Council and public, a motion was offered by
Mr. Ritter to introduce Ordinance No. 375-2014. Motion to introduce died for lack of a second.
RESOLUTIONS
AGENDA ITEM 17. Resolution No. 2014-10 A resolution adopting the millage rates for the City
of Youngsville for 2014 tax roll – Hearing before adoption. Mayor Viator opened the public
hearing and asked if there were any comments from the public pertaining to the adoption of
Resolution No. 2014-10. There were no comments from the public. Mayor Viator closed the
public hearing.
A motion was offered by Mr. Bernard, seconded by Ms. McClelland, to adopt Resolution No.
2014-10, a resolution adopting the millage rates for the City of Youngsville for 2014 tax roll and
the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
AGENDA ITEM 18. Resolution No. 2014-12 A resolution authorizing and directing the Mayor to
execute for, and on behalf, of the City of Youngsville of the Parish of Lafayette, Louisiana, an Act
of Substantial Completion from C-D Utility Construction, Inc., Contractor, pertaining to the
completion of a contract, for Détente Road Sewer System Project. A motion was offered by Ms.
McClelland, seconded by Ms. Burley, to adopt Resolution No. 2014-12 a resolution authorizing
and directing the Mayor to execute for, and on behalf, of the City of Youngsville of the Parish of
Lafayette, Louisiana, an Act of Substantial Completion from C-D Utility Construction, Inc.,
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Contractor, pertaining to the completion of a contract for Détente Road Sewer System Project, and
the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
AGENDA ITEM 19. Resolution No. 2014-13 A resolution authorizing and directing the Mayor to
execute for, and on behalf, of the City of Youngsville of the Parish of Lafayette, Louisiana, an Act
of Substantial Completion from E.B. Feucht & Sons, Inc., Contractor, upon receipt of
recommendation to accept from the Engineer, pertaining to the completion of a contract for Sewer
System improvements Project LCDBG FY 2013. A motion was offered by Ms. Burley, seconded
by Ms. McClelland, to adopt Resolution No. 2014-13 a resolution authorizing and directing the
Mayor to execute for, and on behalf, of the City of Youngsville of the Parish of Lafayette,
Louisiana, an Act of Substantial Completion from E.B. Feucht & Sons, Inc., Contractor, upon
receipt of recommendation to accept from the Engineer, pertaining to the completion of a contract
for Sewer System improvements Project LCDBG FY 2013 and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
AGENDA ITEM 20. Resolution No. 2014-14 A resolution giving preliminary approval to the
issuance of not to exceed Three Million Five Hundred Thousand Dollars ($3,500,000) of Sales
Tax Bonds of the City of Youngsville, State of Louisiana; providing certain terms of said Bonds;
employing professionals therefore; and providing for other matters in connection therewith. A
motion was offered by Mr. Bernard, seconded by Mr. Barbier, to adopt Resolution No. 2014-14 a
resolution giving preliminary approval to the issuance of not to exceed Three Million Five
Hundred Thousand Dollars ($3,500,000) of Sales Tax Bonds of the City of Youngsville, State of
Louisiana; providing certain terms of said Bonds; employing professionals therefore; and
providing for other matters in connection therewith, and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier
NAYS: McClelland
ABSENT: None
Motion was approved.
Before the motion to adopt Resolution No. 2014-12, Mayor Viator said discussion was held at the
last meeting about repairing Chemin Metairie Parkway Phase I but no action was taken by the
Council. He said that he feels that he needed to bring this back to the Council one last time and
called upon City Engineer Dax Douet to present two (2) options to the Council.
Mr. Douet presented the following options for repairs to the road:
Option 1. Asphalt overlay consisting of milling 1/2” of the existing surface and to provide for
an additional 5” of asphalt on top of that, thereby giving an approximate 9” of total asphalt on
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top of the existing limestone base with a ten year of traffic growth. Projected cost of
$2,699,142.88.
Option 2. Portland Cement Concrete overlay of the existing roadway and provide 6” depth
asphalt patching in areas that are showing signs of failure, a lime whitewash bond breaker and
6” of concrete on top of the existing asphalt. Projected cost of $3,176,178.78.
Mr. Douet recommended going with Option 2 because he feels that concrete is a better and longer
lasting product.
Ms. Burley stated that she does not want to saddle a new Council with a large debt so would prefer
just to see a patch with a 2” overlay.
Much discussion took place on the best way to repair the road, patching versus going with Option
1 or 2 and asphalt versus concrete.
Mayor Viator stated that if the Council chooses to repair the road with anything more than 2” of
asphalt overlay, then the resolution would need to be adopted to have the funds available. He said
the City has the bonding capacity, will not be overextending itself, and is still in strong financial
shape. He then called upon Jason Akers, with Foley and Judell, and David Medlin with
Government Consultants, to present the bonding information.
Mr. Akers stated that the resolution uses the existing 1968 1% sales and use tax for this bond issue.
He said the sales tax revenue currently available, and which has been growing yearly, provides the
City the opportunity to fund the improvement in whatever manner the Mayor and Council choose.
He said the resolution allows the borrowing to not exceed 15 years and can easily be sold to a local
bank because they are very interested in the City of Youngsville.
Mr. Medlin stated that he looked at a $3 million bond issue for 10 years which would cost about
$360,000 per year and for 15 years approximately $260,000 per year.
Mr. Akers said that every source of revenue that the City has, has a bonding capacity associated
with it. He stated that we are talking solely about the 1968 sales tax and debt service is not
supposed to exceed 75% of the collections of that sales tax which is nearly $2 million this year.
Mr. Akers said that the outstanding debt payment is only $500,000 - $600,000 per year which
leaves approximately $1 million of the sales tax each year that could be used to pay debt service
and the City would have an additional amount of bonding capacity just from that sales tax. He
explained that this does not include the potential rededication of the 1% sales tax that is on the
ballot in November. He said the capacity for the City of Youngsville to borrow money is there, it
just becomes a budgeting factor.
Upon questioning by Mr. Ritter, Mr. Akers explained that this is only from the 1968 sales tax, no
other revenue is being considered. He added that there is bonding capacity from sources that are
not dedicated, such as the General Alimony tax, but this was not looked at but would be available
if ever needed. He also said that the bonding capacity for the 1968 sales tax is easily $10,000,000
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so there also could easily be another $7,000,000 available for bonding over and above the $3.5
million in the resolution.
Upon questioning by City Attorney George Knox, Mr. Akers stated that if the resolution is adopted
tonight and the State Bond Commission approves it, the bonding is good in perpetuity and the
bonds could be sold at any time. He said that the bond proceeds will be sized to the amount needed
and another ordinance will have to be adopted at that time.
AGENDA ITEM 21. Resolution No. 2014-15 A resolution adopting the Municipal Water Pollution
Prevention Plan. A motion was offered by Mr. Ritter, seconded by Ms. McClelland, to adopt
Resolution No. 2014-15 a resolution adopting the Municipal Water Pollution Prevention Plan, and
the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier, McClelland
NAYS: None
ABSENT: None
Motion was approved.
PROJECT UPDATES
AGENDA ITEM 22. Sewer Project Updates. Susan Richard submitted the following report:
 La Hwy 89 South Pump Station and Force Main Project – MP Dumesnil Construction Co.:
The pump station and force main are complete with a few remaining items and the pump
station is operational. Once notified by the contractor that all work is complete, a final
inspection will be scheduled.
 Griffin Road Sewer Extension: The only remaining work is dress work, which was
delayed by the rain. Upon completion, a final inspection will be held.
AGENDA ITEM 23. Sports Complex Activities. Director Tim Robichaux congratulated the
Mayor, Council and the Citizens of Youngsville on the Sports Complex Project winning the “LMA
Best of Show” award, the highest award at the recently held Louisiana Municipal Association
Convention.
Mayor Viator showed the plaque that was presented to the City and said each Councilmember
received an individual plaque with the honor on it. He said that he is exceptionally proud of this
award because the competition consisted of three (3) categories with four (4) population size cities
in each category, (12 different awards given). The LMA selection committee selected Youngsville,
not as one of the 12 winners, but the supreme winner over and above the other 12 winners, best
city in the state including any size city.
Mr. Ritter added that this award has only been given 13 times and Youngsville has received two
(2) of them. There are over 300 municipalities in the state that are a part of LMA. He commended
the Mayor and his colleagues who were a part of both awards.
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Mr. Robichaux updated the Council on the activities at the complex:
 Southside Soccer & LYSA are both completing their fall registrations for their recreation
teams and select programs which will end in early November. Both organizations will be
hosting upcoming tournaments in September and October.
 USSSA All State Showcase Tournament is the weekend of August 16th and they are
currently scheduling more fall baseball tournaments and developing a fall baseball league
for the tournament teams
 Looking at a fall baseball league that would be more instructional in nature to help the kids
develop their skills and get the fundamentals that are needed
 Adult softball league started and play will take place on Wednesday and Thursday nights
until the end of October. There are 28 coed teams, 21 men’s competitive teams, 26 men’s
non-competitive teams participating.
 Fall softball tournaments are coming in October and November.
AGENDA ITEM 24. 2014 Road Improvements Project – Mayor Viator reported that the
contractor, Glenn Lege, started the overlay project today. He said that he is trying to get a schedule
so the residents can be notified.
Mr. Ritter said that there are other areas that are close to the current project that the City may want
to consider taking care of while the contractor is mobilized.
AGENDA ITEM 25. Youngsville Recreation Center. Mark Lalande reported that the contractor
is preparing the soil and roughing in and will try to pour the concrete on Saturday, August 16 th
depending on the weather and the delivery of the metal building will begin shortly.
Ms. McClelland left the meeting at this time.
AGENDA ITEM 26. Sports Complex Construction Project (Project No. 2043981.3YC) (CHF).
Contractor has finished with all punch list items. The 45 day lien period has ended and a clear lien
certificate produced. Final payment quantities to the contractor has now been completed and a
change order is needed for approval to cover items added to the project.
a) Final Changeorder No. 9. A motion was offered by Ms. Burley, seconded by Mr. Ritter, to
approve final changeorder No. 9 in the amount of $99,723.01 for the Sports Complex Construction
Project and the vote was as follows:
YEAS: Ritter, Burley, Bernard, Barbier
NAYS: None
ABSENT: McClelland
Motion was approved.
Prior to the motion, Mayor Viator stated that he had approved the changeorders during the scope
of the project and they are all being lumped into one.
AGENDA ITEM 27. Water Storage Tank Project No. 2043891.4WC (CHF). A preconstruction
meeting was held on August 7, 2014 and the Notice to Proceed will be issued on August 18th.
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AGENDA ITEM 28. Roundabout at LA 89 and Fortune Road (Project No. 2043981.4IC). Mr.
Douet stated that he is working with DOTD on a design exception due to the addition of wider
shoulders.
FINANCIAL REPORTS
AGENDA ITEM 29. Approval of Finance Report for July, 2014. A motion was offered by Mr.
Bernard, seconded by Ms. Burley, to approve the July, 2014 Finance Report, and the vote was as
follows:
YEAS: Ritter, Burley, Bernard, Barbier
NAYS: None
ABSENT: McClelland
Motion was approved.
Mayor Viator reported that sales tax continues to increase and exceed expectations.
APPROVAL OF MINUTES
AGENDA ITEM 30. Minutes of Regular Meeting of July 10, 2014 and Special Meeting of July
22, 2014. A motion was offered by Ms. Burley, seconded by Mr. Ritter, to approve the minutes
of the regular meeting of July 10, 2014 and the special meeting of July 22, 2014, and the vote was
as follows:
YEAS: Ritter, Burley
NAYS: None
ABSTAIN: Bernard, Barbier
ABSENT: McClelland
Motion failed.
Mr. Bernard and Mr. Barbier qualified their abstentions by stating that they were not present at
either of the meetings so therefore they felt that they should not vote on the acceptance.
AGENDA COMMENTS, ANNOUNCEMENTS
Mayor Viator asked if there were any comments from the public on any of the agenda items.
A motion to adjourn was offered by Ms. Burley, seconded by Mr. Barbier, and unanimously
carried.
/s/ Wilson B. Viator, Jr.
Wilson B. Viator, Jr., Mayor
/s/ Rebecca L. Gondron
Rebecca L. Gondron, City Clerk
08-14-2014 Regular Council Meeting
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